Assistant Project Manager@USI

Kelso Industries; Knoxville (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid holidays

Vacation time (2–3 weeks)

Apprenticeship programs

Job summary

Kelso Industries is seeking an Assistant Project Manager to support project coordination and administrative needs on active construction projects nationwide. You will help manage documentation, scheduling, and communications to meet time and cost objectives.

The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced environment, with strong written and verbal communication skills and a willingness to learn within a high-performing team.

Qualifications

• Excellent reading, writing, and verbal communications.
• Excellent organization skills.
• Ability to read plans (preferred).
• Has a background in construction (preferred).

Responsibilities

• Secure properly executed subcontract and purchase order agreements, insurance certificates, bonds and other documents as required.
• Assist with data entry of jobs, customers and vendors into project management and accounting software.
• Assist the Project Managers in developing monthly job status reports and in preparing and sending pay apps.
• Assist with aging reports and obtaining information to ensure timely payments.
• Assist Project Managers with obtaining licenses, permits, and inspection requests.
• Distribute job information like addresses, permits, and per diem to the appropriate people.
• Support end-of-year audits by gathering necessary information.
• Participate in coordination, staffing, scheduling, and meetings as needed.
• Prepare meeting minutes as directed by Project Managers.
• Help prepare job start-up and close-out checklists, including manuals and training materials for maintenance contracts.
• Keep PMs informed of issues on the project.
• Maintain good relationships with owners, architects, engineers, subcontractors, suppliers, and authorities.
• Assist PMs and Superintendents with construction planning.

Skills

Reading & writing

Organization

Plan reading

Construction background

Job description

Together We Build - Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Assistant Project Manager

At United Services, Inc. The assistant project manager will report directly to the Project Managers and play a key role in supporting the administrative and operational needs of active construction projects. This position involves providing day-to-day administrative support, assisting with project coordination, and helping ensure that all documentation, communication, and scheduling are managed efficiently to meet both time and cost objectives.

We are seeking an intelligent, dependable, and detail-oriented professional who is eager to learn and contribute to a high-performing team. The ideal candidate will possess strong written and verbal communication skills, a proactive problem-solving mindset, and the ability to work both collaboratively and independently in a fast-paced construction environment.

Requirements

• Excellent reading, written, and verbal communications
• Excellent organization skills
• Be able to read plans (preferred)
• Has a background in construction (preferred)

Responsibilities (not Limited To)

• Secure properly executed subcontract and purchase order agreements, insurance certificates, bonds and other documents as required.
• Assist with data entry of jobs, customers and vendors into both our project management software and our accounting software.
• Assist the Project Managers in the development of the monthly job status report and participate in the preparation and sending out pay apps.
• Assist the Project Managers with the aging report and obtaining any additional information necessary to ensure payment..
• Assist Project Managers with business licenses, permits, and inspection requests.
• Assist with sending job information like addresses, permit information, and per diem to the appropriate people.
• Assist Project Managers with procuring any information for end of year audits that may be required.
• Actively participate in coordination, staffing, scheduling, and other meetings as required.
• Prepare meeting minutes as directed by Project Managers when needed.
• Assist with preparing job start-up and close-out checklists. This will include owner's manuals, scheduling owners training, preparing owners training books with the intent of selling preventative maintenance contracts with help from the Service Manager, and creating a start-up book with submittals and all the information needed for successful mobilization of new projects.
• Keep the Project Managers fully informed in a timely fashion with regard to any and all problem areas on the project that you may see.
• Maintain good relationships with the owner, architect, engineer, subcontractors, suppliers, municipal authorities, and team members.
• Assist the Project Managers and Superintendents with the overall plan for construction as required.
• This is a baseline of job responsibilities and is not inclusive of all responsibilities.

Company Benefits Include

• Group health, dental, & vision insurance after 90 days (Company pays percentage of insurance.)
• Voluntary life insurance & AFLAC benefits available after 90 days
• 4 Paid days off after 90 days
• Paid holidays after 90 days (Holidays included: New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day.)
• 1 Week vacation after 1 year
• 2 Weeks vacation after 2 years
• 3 Weeks vacation after 5 years
• Apprenticeship programs after 90 days

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business