Assistant Project Manager - RTP

Environmental Air Systems; Raleigh (NC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Professional development opportunities

Job summary

Environmental Air Systems is seeking a Project Coordinator to support HVAC/mechanical construction efforts. You will assist in planning, scheduling, budgeting, and document control while coordinating field teams, vendors, and clients to keep projects on track.

You will develop schedules with MS Project or Primavera, verify progress with site visits, and help ensure safety and quality across the work sites. This role blends office work with regular on-site engagement.

Qualifications

• Bachelor’s degree in Construction Management, Mechanical Engineering, or related field preferred.
• 2+ years of experience in HVAC, plumbing, or mechanical contracting environment.
• Experience with design-build or plan-and-spec projects preferred.

Responsibilities

• Assist Project Manager with project planning, scheduling, and resource allocation.
• Coordinate with field supervisors, subcontractors, and vendors to ensure timely delivery of materials and completion of work.
• Review and track project documentation including RFIs, submittals, change orders, and purchase orders.
• Maintain up-to-date project files and logs.
• Prepare and review subcontractor/vendor invoices for accuracy.
• Assist with budget updates, cost-to-complete reports, and monthly billing.
• Help develop and maintain construction schedules using MS Project or Primavera.
• Monitor progress and communicate schedule updates to stakeholders.
• Ensure material and equipment deliveries are scheduled to support the project timeline.
• Conduct regular site visits to verify progress and quality.
• Work with foremen and superintendents to resolve field coordination issues.
• Support safety compliance by enforcing OSHA standards.
• Serve as a liaison between project teams, clients, engineers, and vendors.
• Assist in leading coordination and progress meetings; prepare meeting minutes and reports.

Skills

MS Project

Primavera

Bluebeam

Coordination

Communication

Time management

Microsoft Office

Education

Bachelor’s degree in Construction Management or related

Tools

MS Project

Primavera P6

Job description

Key ResponsibilitiesProject CoordinationAssist Project Manager with project planning, scheduling, and resource allocation.Coordinate with field supervisors, subcontractors, and vendors to ensure timely delivery of materials and completion of work.Review and track project documentation including RFIs, submittals, change orders, and purchase orders.Maintain up-to-date project files and logs.Financial ManagementSupport project cost tracking and forecasting.Prepare and review subcontractor/vendor invoices for accuracy.Assist with budget updates, cost-to-complete reports, and monthly billing.Scheduling and LogisticsHelp develop and maintain construction schedules using software such as MS Project or Primavera.Monitor progress and communicate schedule updates to stakeholders.Ensure that material and equipment deliveries are scheduled to support the project timeline.Field SupportConduct regular site visits to verify progress and quality.Work closely with foremen and superintendents to resolve field coordination issues.Support safety compliance by enforcing company and OSHA standards.CommunicationServe as a liaison between project teams, clients, engineers, and vendors.Assist in leading coordination and progress meetings.Prepare meeting minutes, reports, and other project correspondence.QualificationsEducation & Experience:Bachelor’s degree in Construction Management, Mechanical Engineering, or related field preferred.2+ years of experience in HVAC, plumbing, or mechanical contracting environment.Experience with design-build or plan-and-spec projects preferred.Technical Skills:Proficiency in Microsoft Office, Bluebeam, and project management software.Understanding of mechanical and plumbing systems, drawings, and specifications.Knowledge of construction scheduling, budgeting, and document control.Soft Skills:Strong organizational and time management skills.Excellent communication and teamwork abilities.Ability to handle multiple tasks and work in a fast-paced environment.Work EnvironmentPrimarily office-based with regular site visits.Must be able to navigate construction sites and attend meetings at client locations.CompensationCompetitive salary based on experience.Benefits include health insurance, 401(k), paid time off, and professional development opportunities.Requirement:OSHA 30 certification obtained within the last 5 years is required.