Assistant Project Manager - Northern California

Architectural Design; Hayward (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) match

Referral bonuses

Collaborative environment

Job summary

AD/S is seeking an experienced Assistant Project Manager in Hayward, CA to support projects from award through installation. You will coordinate schedules, budgets, and deliverables while working with sales, design, engineering, manufacturing, and installation teams to keep programs on track.

Your role emphasizes organization, customer relations, problem solving, and collaborative execution to meet client expectations and project milestones on a fast-paced team.

Qualifications

• Bachelor's degree in a relevant field or equivalent work experience.
• OSHA 30 certification is a plus.
• Five years of relevant professional experience in the sign or construction industry.

Responsibilities

• Support Projects from Start to Finish: Assist Project Managers with all phases of assigned projects, including design, permitting, fabrication, delivery, and installation.
• Monitor Budgets and Costs: Track project expenses, monitor budgets, review profitability, and help ensure projects stay within allocated funds.
• Keep Teams Aligned: Coordinate schedules, milestones, and deliverables across internal departments, subcontractors, vendors, and customers.
• Build Customer Relationships: Communicate with customers, provide project updates, address questions, and deliver high level of service.
• Coordinate Field Activities: Conduct site visits, monitor progress, address field-related challenges with installation teams.
• Interpret Project Documentation: Review blueprints, drawings, specs; perform take-offs and help ensure requirements.
• Coordinate Subcontractors: Obtain estimates, negotiate pricing, coordinate subcontractors for permitting and installation.
• Monitor Progress: Maintain project records, track milestones, and run reports in company systems.
• Manage Project Updates: Assist with scope changes, change orders, scheduling updates, documentation, and invoicing.
• Support Quality and Closeout: Monitor quality and ensure deliverables meet specs.

Skills

Organizational skills

Planning

Customer service

Verbal communication

Written communication

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree in a relevant field

OSHA 30 certification

Tools

Microsoft Office

Job description

Assistant Project Manager

Onsite – Hayward, CA

Build Something That Makes an Impact.

At AD/S, we bring ideas to life through custom signage, architectural features, displays, and fixtures that make a lasting impression. From illuminated landmarks that transform city skylines to wayfinding systems that guide people through airports, hospitals, resorts, and other major destinations, our work is seen and experienced every day.

We’re looking for an experienced Assistant Project Manager to join our team and support projects from contract award through final installation. If you thrive on staying organized, coordinating details, building strong customer relationships, solving problems, and keeping teams moving toward a common goal, we want to hear from you.

In this role, you’ll work closely with Project Managers to help drive project execution by coordinating schedules, monitoring budgets, tracking deliverables, and communicating with customers and internal teams. You’ll collaborate with our sales, design, engineering, manufacturing, and installation departments to help ensure projects stay on track, meet expectations, and are completed successfully.

What You’ll Do

• Support Projects from Start to Finish: Assist Project Managers with all phases of assigned projects, including design, permitting, fabrication, delivery, and installation.
• Monitor Budgets and Costs: Work with Project Managers to track project expenses, monitor budgets, review profitability, and help ensure projects stay within allocated funds.
• Keep Teams Aligned: Coordinate schedules, milestones, and deliverables across internal departments, subcontractors, vendors, and customers.
• Build Customer Relationships: Maintain clear and consistent communication with customers, provide project updates, address questions, and help deliver a high level of customer service.
• Coordinate Field Activities: Conduct site visits, monitor project progress, assess site conditions, and work with installation teams to address field-related challenges.
• Interpret Project Documentation: Review and interpret blueprints, construction drawings, specifications, and design packages. Perform take-offs and help ensure project requirements are understood.
• Coordinate Subcontractors: Assist Project Managers with obtaining estimates, negotiating pricing, and coordinating subcontractors for permitting, installation, and related services.
• Monitor Progress: Maintain accurate project records, track milestones, and monitor multiple projects using company software, customized reports, and internal systems.
• Manage Project Updates: Assist with scope changes, change orders, scheduling updates, documentation, and invoicing while helping ensure project costs and deliverables are properly tracked.
• Support Quality and Closeout: Work with internal teams to monitor quality, resolve project issues, and ensure deliverables align with customer expectations and agreed-upon specifications.

What You Bring

• Strong organizational, planning, and customer service skills.
• Good verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Positive attitude, persistence, and a high level of integrity.
• Ability to work independently while contributing to a team-oriented environment.
• Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.

• Valid driver's license (minimum Class C), satisfactory driving record, and ability to maintain auto insurance coverage.

Education/Training/Experience

• Bachelor's degree in a relevant field or equivalent work experience.
• OSHA 30 certification is a plus.
• Five years of relevant professional experience. Sign or construction industry experience required.
• Valid driver's license (minimum Class C), satisfactory driving record, and ability to maintain auto insurance coverage.

Perks & Benefits

We believe great work starts with a great team. AD/S offers:

• Medical, dental, vision, and life insurance.
• Paid vacation, sick time, and holidays.
• 401(k) retirement plan with company matching after the qualifying period.
• Employee referral bonuses and discounts.
• A collaborative environment where craftsmanship, teamwork, and professional growth matter.

Why AD/S?

At AD/S, you won’t just support projects, you’ll help create the signs, structures, and visual experiences that make places recognizable and help people navigate the world around them.

Our success is built on craftsmanship, teamwork, accountability, and integrity. We take pride in what we create, how we work together, and the relationships we build along the way.

If you’re ready to take on new challenges, strengthen your project management skills, and see your work come to life on a larger scale, we invite you to build your next career chapter with AD/S.

AD/S is an E-Verify Employer. All hires are subject to background checks and drug testing.