Assistant Project Manager - Multifamily

Moss & Associates LLC; Town of Texas (WI); On-site; USD 70,000 - 90,000; Full time

Job summary

Moss & Associates LLC is seeking an Assistant Project Manager to assist in managing multifamily construction projects in Wisconsin. Responsibilities include overseeing project administration, managing communication with subcontractors and owners, and maintaining project documentation.

The role requires a Bachelor's degree in construction management or 5 years of experience, along with strong computer and communication skills. This is a full-time salaried position.

Qualifications

• Bachelor’s degree in construction management, engineering or related discipline, or 5 years’ experience.
• Minimum 3 years’ experience as a project engineer or assistant project manager in the construction industry.
• Familiarity with construction project management applications is required.

Responsibilities

• Assist Project Manager in administrative and technical management.
• Manage project administration and document control.
• Coordinate with subcontractors and maintain relationships.

Skills

Strong computer skills

Strong communication skills

Intermediate finance skills

Education

Bachelor’s degree in construction management or related discipline

5 years’ experience in construction management

Job description

Position Scope and Organizational Impact

Assistant Project Managers are responsible for assisting the Project Manager in the administrative and technical management of the wood multifamily project. They assist in supervising all activities related to contract administration, change orders, submittals, procurement, and scheduling.

Essential Job Duties and Responsibilities

• Contributes preconstruction services by engaging in the following: reviews design documents, identifies key subcontractors, investigates site, analyzes labor markets, identifies long‑lead items, develops bid packages, participates in pre‑bid conferences, develops project procedures manual, and coordinates and obtains permitting.
• Contributes to project financial tracking by engaging in the following: approves miscellaneous job expenditures, assists in preparing monthly owner requisitions, processes monthly requisitions, manages change order process, assists in loss‑control management, administers owner purchase program, and manages project assets.
• Manages project start‑ups by engaging in the following: develops scopes of work, sets up filing system, develops purchasing schedule, obtains insurance and bonds, establishes schedule of project meetings, develops QC program, develops loss‑control (safety) program, sets up and distributes project directory, and mobilizes onto site.
• Maintains schedules by engaging in the following: complies with contract requirements, coordinates with corporate scheduling, prepares and distributes detailed project schedules, prepares resource‑loaded schedules, prepares and distributes monthly updates, and develops look‑ahead schedules.
• Manages project administration by engaging in the following: administers document control, administers RFI process, administers critical items list, prepares monthly reports, prepares correspondence, maintains filing system, conducts project meetings, and evaluates and responds to project risks.
• Contributes to field operations by engaging in the following: conducts trade preconstruction meetings, coordinates subcontractors and vendors, coordinates permit inspections, maintains subcontractor relationships, manages QC program, manages loss‑control (safety) program, manages shop‑drawing process, manages material expediting process, manages daily cleanup, manages rental equipment, performs daily jobsite walk, coordinates specialty inspections, and manages start‑up and commissioning of equipment.
• Promotes client relations by engaging in the following: interacts regularly with owner and complies with client needs.
• Manages project closeout and post‑construction services by engaging in the following: obtains certificate of occupancy and other government approvals, submits 'as‑built' drawings, submits operation manuals, completes punch list, coordinates owner move‑in and start‑up, finalizes owner training programs, obtains and delivers warranties and transfers attic stock, demobilizes field operations, closes out subcontracts, submits project history report, completes asset transfer, obtains client referral, archives project records, and administers warranty period services.
• Promotes company by engaging in the following: participates in company‑sponsored events, participates in task team committees, participates in industry‑related organizations, teaches and/or trains employees, participates in college recruiting and related activities, participates in general recruiting, participates in company presentations, participates in project PR events, and seeks positive PR opportunities.
• Participates in personal professional development by engaging in the following: participates in training programs, continues education programs, seminars and conferences, and participates in professional organizations.
• Performs other related duties as assigned.

Education and Work Experience

Bachelor’s degree in construction management, engineering or related discipline or 5 years’ experience. Minimum 3 years’ experience as a project engineer or assistant project manager in the construction industry with a general contractor. Strong computer skills are a necessity, including familiarity with construction project management applications. Strong communication and interpersonal skills are required to interface directly with owners’ representatives, the A/E team, building departments and other team members. Intermediate finance skills are required.

Job Information

Job Title: Assistant Project Manager. Job Location: Dallas / Fort Worth. Classification: Full time – exempt – salaried. Reports To: Project Manager.

Equal Opportunity Statement

Moss is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.