Assistant Project Manager I (Facilities Projects)

Massachusetts Bay Transportation Authority; Boston (MA); On-site; USD 90,000 - 140,000; Full time

Job summary

Massachusetts Bay Transportation Authority seeks an Assistant Project Manager to support the Project Manager, Resident Engineer, and staff in coordinating design and construction activities. The role includes tracking contracts in PMIS (e-Builder), developing scopes/budgets/schedules, and coordinating with municipal partners and external contractors.

Responsibilities include preparing reports, attending meetings, and assisting in contract closeouts and risk reviews, while maintaining effective

Qualifications

• Experience in transit infrastructure projects is a plus.
• Ability to coordinate with multiple stakeholders and manage multiple tasks.

Responsibilities

• Assist in coordinating with the Resident Engineer and Project Manager for design and construction activities.
• Support the management of Professional Services and Construction contracts using PMIS (e-Builder).
• Assist in the development of scopes, budgets, and schedules and coordinate with external parties.
• Prepare reports, attend meetings, and maintain project documentation and status updates.

Job description

To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA’s PMIS system (e-Builder®).

The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff and Contract Services.

• Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, safety, contract cost and project schedule requirements are met.
• Acting on behalf of project manager in their absence or as assigned by project director or senior director.
• Assist in managing projects in accordance with the following MBTA Manuals, policies and procedures as may be amended from time to time, or Program Specific delivery protocols and procedures if supporting a major MBTA program: Project Manager’s Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer’s Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting.
• Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process under the direction of a project manager or director.
• Assist in coordinating with municipal officials, public, and other outside parties for projects that require collaboration and coordination for project development and delivery.
• Assist in the procurement of consultants and contractors.
• Assist in the review of monthly payment and schedule submissions from consultants and contractors.
• Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
• Manage project tasks with other Departments, including the Capital Program Oversight Department (budget planning, administration, and finance), Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required.
• Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
• Prepare project related correspondence, reports, charts, and presentations for senior management, elected officials, community groups, and others as required.
• Attends and organizes project meetings as necessary, and prepares agenda and minutes, as required.
• Reviews Resident Engineer’s and Construction Inspector’s Daily Reports to inform higher-level reporting.
• Assists in the preparation of monthly and quarterly project status reports.
• Assists the field team with monitoring of construction activities as required.
• Supports contract close out (punch list, O/M, Training, As-Builts etc.)
• Work independently in addressing complex tasks in a time-sensitive environment.
• Coordinate with other MBTA departments, including RailroadOperations and Engineering & Maintenance as required.
• Drive a company or personal vehicle to visit work sites.
• Available to work all shifts and locations as assigned or directed.
• Respond to emergencies, either directly or through subordinates, on a twenty-four (24) hour, seven (7) day per week basis.
• Respond to each inquiry, whether from a customer, vendor or coworker in a courteous and professional manner.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Perform other related duties and projects as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Supervision

• None

Substitutions

• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

• Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• Experience in transit industry building and infrastructure construction.