Assistant Project Manager (Fireproofing)

Double L Management; Westerville (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Bonuses

401k with company contributions

Weekly pay

Life and disability insurance

Family life insurance option

Job summary

Omni Fireproofing Systems is seeking an Assistant Project Manager to lead commercial fireproofing projects from start to finish. You will coordinate pre-construction activities, manage schedules and costs, and ensure safety and quality standards on site.

The role requires 1–3 years of PM experience, proficiency in Microsoft Office, and strong organizational skills. You will collaborate with estimators, superintendents, and clients to deliver projects on time and within budget.

Qualifications

• 1–3 years of project management experience required.
• Knowledge of commercial fireproofing preferred.
• Proficiency in Microsoft Office (Excel, Outlook, Word) required.

Responsibilities

• Lead commercial fireproofing projects from start to finish.
• Review plans, specs, bids, RFIs, submittals, and contract requirements.
• Develop manpower plan with the superintendent and manage production rates.

Skills

Microsoft Office proficiency

Attention to detail

Independent work

Project management experience

Education

High school diploma or GED

Job description

What We're Looking For

Omni Fireproofing Systems is looking for an Assistant Project Manager that can lead commercial fireproofing projects from beginning to end.

What We Offer

We are proud to offer health insurance, dental insurance, paid time off, bonuses, 401k with company contributions, weekly pay, company-paid life and disability insurance, optional employee-paid additional life insurance for employees, their spouses, and children.

Purpose

Responsible for the planning, coordination, and execution of commercial fireproofing projects, ensuring the project is completed on time, within budget, and to the required standards.

Responsibilities of the Position

Pre-Construction Phase

• Review plans and specifications
• Attend internal turnover meetings with estimating, reviews bids for constructability, prepares RFIs, and coordinates shop drawings
• Review and understand contract and scope requirements, familiarizing self with bid day agreements and key contractual issues and confirming addendums included in the contract
• Prepare initial manpower plan with superintendent input
• Ensure project team is bought in to production rates
• Buyout subcontractors and suppliers and release material in accordance with lead times
• Manage submittals through review and approval
• Meet with general contractor PM and superintendent and conduct site visit with superintendent & foreman
• Complete job set up in PM software
• Prepare and facilitate internal project kick off meeting and follow up on all action items
• Ensure project team is bought in to production rates
• Job Site Visits
  • Visit job site at a minimum of twice a month, with superintendent and foreman
  • Validate quantities in place with ERP report
  • Understand progress and work in place as it relates to job cost and projections
  • Review costs, productivity and weekly look ahead plan with foreman
• Review and sign off on all invoices within 2 days
• Update cost projections weekly
• Be aware of large outstanding material or sub invoices
• Review material quantities – ordered vs budgeted
• Distribute production report to foreman & superintendent weekly
• Meet or beat all direct cost items on projects (labor, equipment, materials, subs, other)
• Participate in bi-monthly job projection meeting
• Account and track all allowances
• Complete and prepare monthly pencil billings
• Communicate with all relevant parties including COO, superintendents, foremen, and general contractor project team
• Develop and maintain strong relationships with customers and suppliers
• Represent the company's best interests in jobsite meetings

Construction Phase

• Order material and execute POs
• Identify and expedite long lead items
• Address and follow up on any vendor/supplier issues, delays, change orders, etc.
• Review and update manpower plan weekly
• Document any delays and deviations from agreed upon schedule
• Notify general contractor of impacts related to changes in schedule sequence, scope and delays
• Review, discuss and support foreman’s look ahead plan
• Review, ensure timely pricing, process and receive approval on change orders
• Understand and follow contractual terms with general contractor
• Follow up on all outstanding change orders every two weeks
• Resolve all open change orders prior to closeout
• Update budgets and labor hours to reflect change orders

Post-Construction Phase

• Conduct formal post-job reviews and provide objective productivity feedback to estimating
• Ensure timely project closeout and resolution of change orders

Experience & Skills

• High school diploma or GED required
• 1-3 years of Project Management experience required
• Knowledge of commercial fireproofing preferred
• Proficiency in Microsoft Office (Excel, Outlook, & Word) required
• Strong attention to detail and organizational skills required
• Ability to work independently with minimal supervision required