ASSISTANT PROJECT MANAGER - FIRE SPRINKLER/HOOD AND DUCT

ZipRecruiter; Woodbury (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading fire protection company is seeking an Assistant Project Manager to support fire prevention projects. This role involves coordinating with teams, managing project timelines, and ensuring compliance with safety standards. Ideal candidates will have relevant project management experience and knowledge of fire protection systems, plus strong communication and organizational skills.

Qualifications

• 1-2 years of experience in project management, preferably in fire protection or construction.
• Knowledge of fire prevention systems, including alarms and sprinkler systems.
• Certifications preferred: PMP or APM, Fire Protection certifications (e.g., NICET).

Responsibilities

• Assist in planning, coordinating, and overseeing projects from start to finish.
• Coordinate with clients, building managers, fire officials, and installation crews.
• Monitor project progress, resolve issues, and ensure timely completion.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Ability to work under pressure

Education

Associate or bachelor’s degree in project management, Engineering, or related field

Tools

Microsoft Project

Procore

Job description

Job Description

At Total Fire Protection, our MISSION is simple: “Embracing Relationships, while keeping you safe, and delivering First Class Service.” You won’t just be a team member at Total Fire Protection, but a valuable contributor. Our diverse team members support one another as we work towards our common goal of bringing Fire and Life Safety to our customers nationwide.

Our company culture has been built on the foundation of our CORE VALUES that define “Who We Are”.

We hold each other accountable to these:

CORE VALUES:

• Committed to Growth: We pursue excellence and believe in continuous learning and development. We prepare diligently, pay attention to details, and strive for perfection in everything we do.
• Proactive and Solutions-Oriented: We are problem solvers, inquisitive, and discerning, using our knowledge to provide expert solutions. We anticipate needs, think ahead, and act with purpose.
• Caring: We are conscientious, giving, and community-focused. We care deeply for our employees, clients, and communities, prioritizing well-being and support.

The Assistant Project Manager (APM) at a fire prevention company supports the execution of fire protection and prevention systems projects. The APM works closely with the project management team, field staff, and clients to ensure projects are completed on time, within budget, and meet quality and safety standards. Focus areas include fire sprinkler and hood & duct systems.

Responsibilities:

• Assist the Sprinkler and Kitchen Projects Manager in planning, coordinating, and overseeing projects from start to finish, including scheduling, budgeting, and daily operations.
• Coordinate with clients, building managers, fire officials, and installation crews for smooth project execution.
• Review system designs, blueprints, and installation plans for compliance with regulations and standards.
• Manage procurement of materials and equipment.
• Monitor project progress, resolve issues, and ensure timely completion.
• Communicate project status effectively to all stakeholders, including reporting to the Fire Alarm Project Manager.
• Participate in site visits to ensure quality, code compliance, and safety.
• Track budgets, expenses, and ensure financial adherence.
• Assist with invoicing and payments to contractors, suppliers, and vendors.
• Maintain comprehensive project documentation and reports.
• Support quality control procedures and compliance with fire safety regulations.
• Identify project risks and develop mitigation solutions.
• Contribute to improving project management processes.
• Ensure proper archiving of all project documentation.
• Prepare regular project status updates.
• Stay informed on industry trends and regulatory changes.

Qualifications:

• Associate or bachelor’s degree in project management, Engineering, or related field.
• 1-2 years of experience in project management, preferably in fire protection or construction.
• Knowledge of fire prevention systems, including alarms and sprinkler systems.
• Experience with project management software (e.g., Microsoft Project, Procore).
• Prior experience in fire alarm industry is highly desirable.
• Strong organizational, communication, and problem-solving skills.
• Ability to work under pressure and in fast-paced environments.
• Attention to detail and commitment to quality.
• Willingness to travel as needed.
• Certifications (optional but preferred):
  1. Project Management Professional (PMP) or APM
  2. Fire Protection certifications (e.g., NICET, Fire Alarm System Design)

Physical Requirements:

• Moderate physical activity such as lifting, climbing ladders, or working in confined spaces.

Think you have what it takes? Apply now to join our dynamic team!

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against applicants based on race, color, religion, sex, national origin, marital status, age, disability, veteran status, or any other protected class.