Assistant Project Manager-Construction/Tenant Improvement

ZipRecruiter; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Join a leading real estate investment and lending firm as an Assistant Project Manager. You will oversee tenant improvement projects, manage timelines, and communicate with architects, contractors, and vendors. This role requires strong project management skills and experience in construction, perfect for someone motivated to support a growing team with a long-term vision.

Qualifications

• Experience in construction and/or tenant improvement projects.
• Strong project management skills.
• Proficiency with budgeting and project management tools.

Responsibilities

• Support execution of the real estate development process.
• Proactively monitor project progress and identify risks.
• Coordinate communication among stakeholders and vendors.

Skills

Construction project management

Organizational skills

Communication skills

Analytical skills

Problem-solving skills

Attention to detail

Vendor management

Tools

Project management tools

Budgeting software

MS Office

Design or construction software

Job description

Job Description

The Assistant Project Manager will help maintain the progress of the pipeline of tenant improvement projects by ensuring key deliverables and project timelines are met. We seek a dynamic, disciplined, well-organized, and highly motivated individual with experience in construction and/or tenant improvement projects to join our growing team.

Responsibilities:

• Support the execution of the real estate development process by coordinating tasks, resources, and project milestones. Maintain and update project trackers to ensure timely completion of due diligence, design, permitting, and construction phases.
• Proactively monitor project progress, identify potential risks to timelines or budgets, and implement corrective actions as needed.
• Coordinate communication among architects, contractors, consultants, and vendors to ensure timely project delivery and facilitate efficient information flow within the development team and external partners.
• Assist in preparing RFQs, RFPs, and related documentation for project proposals. Evaluate vendor proposals to ensure alignment with project scope, cost estimates, and schedules.
• Track vendor invoices and payments, verifying adherence to contracts and budgets.
• Collaborate with the development team to create and manage development and project budgets. Support financial tracking and analysis to keep projects within budget and meet financial goals.
• Assist in construction administration, including managing documents, change orders, and pay requests. Provide administrative support to ensure smooth operations across multiple projects.
• Organize departmental meetings, prepare agendas, and document notes.
• Ensure proper filing and organization of critical project documents for easy access.
• Conduct research on property information, case filings, and development strategies, synthesizing findings into actionable insights. Perform cost and timeline comparisons and evaluate business plans to support strategic decisions.

Desired Skills / Abilities:

• Strong construction project management and organizational skills, capable of handling multiple tasks in a dynamic environment requiring continuous prioritization.
• Excellent communication and interpersonal skills for effective collaboration with stakeholders.
• Analytical and problem-solving skills to evaluate data, manage risks, and develop solutions.
• High attention to detail in managing documents, budgets, and schedules.
• Proficiency with project management tools, budgeting software, and MS Office. Experience with design or construction software is a plus.
• Knowledge of financial tracking, budgeting, and vendor management.
• Adaptability to shifting priorities in a fast-paced setting.

Company Description

A fully integrated real estate investment and private lending firm with over 30 years of experience. We are a growth-oriented company offering opportunities for individuals eager to contribute to building a successful business with a long-term vision.