Assistant Project Manager, Construction and Space - System Construction and Space - Full Time 8[...]

University of Southern California; California, Los Angeles (MO, CA); On-site; USD 95,000 - 159,000; Full time

Job summary

An established industry player is seeking an Assistant Project Manager to support construction and space projects. This role involves assisting project managers in planning, organizing, and controlling various projects to ensure objectives are met within budget and quality standards. The successful candidate will engage in multiple tasks, including contract management, data analysis, and effective communication with team members. This position offers an exciting opportunity to contribute to significant projects in a collaborative environment, where your skills in project management and communication will be vital to achieving success.

Qualifications

• 3-5 years of direct construction project management experience required.
• Proficient in supporting multiple project managers in a fast-paced environment.

Responsibilities

• Assist project managers in planning and coordinating construction projects.
• Conduct job walks with contractors to validate project completion.

Skills

Construction Project Management

Planning and Organizing

Communication Skills

Detail Orientation

Time Management

Education

Bachelor's Degree in Architecture, Interior Design, or related field

Combination of experience and education

Tools

Procore

MS Word

PowerPoint

Excel

Bluebeam

Visio

Job description

Assistant Project Manager, Construction and Space - System Construction and Space - Full Time 8 Hour Days (Exempt) (Non-Union)
Apply
Keck Medicine of USC
Hospital
Los Angeles, California

As an integrated part of the department, this position will assists construction project managers in implementing and tracking of specific short-term/long term projects and provides update as needed. Responsibilities include planning, organizing, controlling, and reporting to ensure goals and objective of projects are accomplished within prescribed cost, quality and contract parameters. Plans and coordinates detailed aspects of project work.

Essential Duties:

• Works on multiple projects of moderate size or portions of major projects. Assists project managers in administration and coordination of projects to ensure goals and objective of projects are accomplished. Provides technical and contract management support to project managers during the design, construction, fit up and closeout phases of project.
• Creates, evaluates, and adapts standard techniques, procedures and criteria. Formulates and solves problems. Oversees architect's contract administration services to ensure required field checks are conducted in the construction phase to ensure compliance within project specifications, plans, established Keck Medicine of USC guidelines, standards and policies.
• Conducts job walks regularly with construction contractors to validate percent completion for purpose of calculating incurred cost for the month for purpose of progress payment. Analyzes monthly schedule submissions, as necessary. Reviews and negotiates an agreed recovery plan.
• Assists project managers with coordination between the architect and general contractor participants with various types of contract type delivery. Reconciles design phase estimates.
• Assists project manager with managing, developing and coordinating Keck Medicine of USC's design process to ensure that plans prepared by architect provide functional program requirements and conform to budgetary, environmental and legal requirements.
• Prepares request for proposals, collects and analyzes bids for design and construction services. Coordinates with vendors and Contracts Department for bid awards and contracts.
• Prepares and conducts research and analyzes and interprets data. Helps develop and maintain the Estimate at Completion Cost (EAC) of project through all phases of project delivery.
• Review change order requests. Analyzes change order request to determine merit. Prepares check estimates of work amount or obtains a check estimate and negotiates agreed change order, requiring expertise in persuasion and negotiation of critical issues. Assists project manager to prepare change order language.
• Prioritizes workload to meet pre-determined deadlines, determine urgency of workload and forward completed product to the appropriate level intra or interdepartmentally.
• Effectively communicates with the Department Team relaying information that may require their follow up or input ensuring all deadlines are met
• Computer Skills - Use of MS office (and other software/applications) and data entry into computerized databases.
• Customer Service - Responds to requests for data from multiple areas by communicating to the next level for approval
• Attends staff/project meetings as assigned. Prepares Department leadership with data for review prior to meeting and with any necessary follow up after the meetings.
• Must be able to enter information and proof the information prior to the deadline to ensure data accuracy before any transmittals to leadership or external sources.
• Provides training to other staff members as requested.
• Provides regular updates to Department leadership throughout the duration of projects to ensure deadlines will be met and any issues are identified.
• Demonstrates accuracy and thoroughness in entering information into the Computer systems.
• Adheres to protecting patient confidentiality.
• Performs other duties and projects as assigned.

Required Qualifications:

• Combination of experience and education may substitute for Bachelor's Degree

• Req 3-5 years Direct construction project management and planning experience.

• Req Proficient in supporting multiple project managers. Ability to work in a fast-paced environment.
• Req Excellent skills in use of personal computer software programs including but not limited to Procore, MS Word, PowerPoint, Excel, Bluebeam, and Visio.
• Req Must be detail oriented.
• Req Must be well-organized and work independently with minimal direction.
• Req Organization/time management skills. Written and verbal communication skills.

Preferred Qualifications:

• Pref Architecture, Interior Design, Project Management, Construction Management or related field

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The annual base salary range for this position is $95,680.00 - $158,230.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

REQ20161157 Posted Date: 04/13/2025
Apply