Assistant Project Manager Construction

Uloop Inc.; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive base salary

Performance-based bonus opportunities

Paid Time Off

Paid holidays

Health insurance

Professional development

Job summary

Ascent Construction Group in Miami, FL seeks an Assistant Project Manager to support daily project management, document control, and field coordination. You will collaborate with the Project Manager, superintendents, subcontractors, and consultants to keep records current and drive tasks to completion.

The role emphasizes RFI/submittal processing, log maintenance, and proactive issue resolution in a fast-paced commercial construction environment. On-site work in Miami is required.

Qualifications

• Bachelor’s degree in CM/engineering/architecture or related field preferred.
• 2–5 years in commercial construction: project engineering, coordination, or similar.
• Experience with construction drawings, RFIs, submittals, and change orders.

Responsibilities

• Assist Project Manager with day-to-day project management and admin.
• Coordinate with subs, architects, engineers, and vendors.
• Prepare meeting agendas, minutes, action logs, and follow-ups.
• Maintain accurate project records in CM systems.
• Support cost tracking, change orders, and procurement tracking.

Skills

Organization

Communication

Detail-oriented

Problem solving

Deadline-driven

Education

Bachelor’s degree in Construction Management/Engineering/Architecture or related field

Tools

Autodesk Build

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Job Description Assistant Project Manager

Location: Miami, Florida

Company: Ascent Construction Group

Compensation: Competitive salary, commensurate with experience, plus performance-based bonus opportunities

Reports To: Project Manager / Senior Project Manager

Responsibilities

Project Management and Coordination

• Assist the Project Manager with the day-to-day management and administration of the project.
• Coordinate with Superintendents, subcontractors, architects, engineers, consultants, vendors, and other members of the project team.
• Track project responsibilities, commitments, deadlines, and outstanding issues to ensure timely follow-up and resolution.
• Participate in owner, architect, subcontractor, and internal project meetings.
• Prepare meeting agendas, meeting minutes, action-item logs, and follow-up documentation as assigned.
• Maintain organized and accurate project records within the company’s construction-management systems.

RFIs, Submittals, and Document Control

• Prepare, process, track, and follow up on Requests for Information (RFIs).
• Manage subcontractor submittals, shop drawings, product data, samples, and other required project documentation.
• Review submittals for completeness and compliance with subcontract requirements before forwarding them for design-team review.
• Maintain current RFI, submittal, drawing, and document-control logs.
• Ensure project teams and subcontractors are working from current approved drawings and documentation.
• Assist with distribution and tracking of sketches, ASIs, revised drawings, bulletins, and other design changes.

Subcontractor Management and Buyout Support

• Assist with subcontractor procurement, scope review, bid leveling, and buyout activities.
• Help prepare subcontract agreements, purchase orders, exhibits, scopes of work, and other project documentation.
• Track subcontract execution, insurance, bonds, submittals, shop drawings, schedules, and other contractual requirements.
• Coordinate with subcontractors to obtain required documentation before mobilization.
• Assist the Project Manager in identifying scope gaps, coordination issues, and potential change conditions.

Cost Management and Change Orders

• Assist with project cost tracking, commitments, change orders, allowances, and contingency management.
• Solicit and review subcontractor pricing for potential change orders.
• Prepare change-order documentation and supporting backup for Project Manager review.
• Track potential change events and maintain project change-order logs.
• Assist with subcontractor pay applications, payment documentation, and verification of completed work.
• Support monthly project financial reporting and cost-to-complete reviews.

Scheduling and Procurement

• Coordinate with the Project Manager and Superintendent regarding project schedule requirements and upcoming activities.
• Track long-lead materials, equipment, approvals, fabrication, and delivery dates.
• Maintain procurement logs and follow up with subcontractors and vendors on critical material deliveries.
• Identify potential procurement or coordination issues that could affect project milestones.
• Assist with short-term planning and subcontractor coordination as required.

Field and Quality Coordination

• Maintain regular communication with the project field team and spend time in the field to understand project progress and ongoing issues.
• Assist with documenting field conditions, deficiencies, and coordination conflicts.
• Support inspections, testing, quality-control documentation, and punch-list activities.
• Help ensure subcontractors promptly address incomplete or deficient work.
• Coordinate closely with the Superintendent to ensure office and field activities remain aligned.

Project Closeout

• Assist with project closeout beginning well before substantial completion.
• Track warranties, attic stock, training requirements, as-built drawings, O&M manuals, testing documentation, and closeout submittals.
• Assist with punch-list management and final completion tracking.
• Coordinate subcontractor closeout documentation and outstanding contractual requirements.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, Building Construction, or a related field is preferred.
• 2–5 years of commercial construction experience in project engineering, assistant project management, project coordination, or a similar role preferred.
• Multifamily, high-rise, student housing, hospitality, or other large commercial construction experience is strongly preferred.
• Strong understanding of construction drawings, specifications, RFIs, submittals, change orders, and subcontract administration.
• Ability to read and interpret construction drawings and specifications.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong follow-through and attention to detail.
• Ability to identify problems, communicate them clearly, and help drive issues toward resolution.
• Comfortable working in a fast-paced, deadline-driven project environment.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Experience with construction-management software is required.
• Experience with Autodesk Build is strongly preferred.
• Ability to work primarily from the project site in the Miami area.

What We Are Looking For

The successful candidate will be someone who does more than simply process paperwork. We are looking for an Assistant Project Manager who takes ownership of assignments, anticipates what the project team will need next, and actively follows issues through completion. You should be comfortable communicating with subcontractors, reviewing drawings and project documentation, managing detailed logs, challenging incomplete information, and working closely with both the project-management and field teams. This position is ideal for someone who wants to develop into a strong Project Manager and is looking for meaningful responsibility on a major construction project.

What We Offer

• Competitive base salary commensurate with experience
• Performance-based bonus opportunities
• Paid Time Off
• Paid holidays
• Health insurance
• Professional development and training opportunities
• Exposure to large and complex commercial construction projects
• Direct mentorship from experienced construction leaders
• Clear opportunities for advancement into a Project Manager role
• Career growth within a rapidly expanding organization

Drug-Free Workplace

Ascent Construction Group is committed to maintaining a safe, healthy, and productive work environment and is a Drug-Free Workplace. All offers of employment are contingent upon successfully completing a pre-employment drug screening. Employees may also be subject to reasonable-suspicion, post-accident, return-to-duty, follow-up, and random drug testing in accordance with Company policy and applicable law.

Equal Opportunity Employer

Ascent Construction Group is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.