Assistant Project Manager CapEx - Construction

AVALON BAY COMMUNITIES, Inc.; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

AvalonBay Communities, Inc. seeks an Assistant Project Manager to help oversee the capex pipeline in Massachusetts. This role involves managing construction budgets, schedules, and field staff, ensuring projects meet quality and safety objectives. The position also emphasizes leadership, communication, and collaboration with various stakeholders.

Benefits

Comprehensive benefits including health, dental and vision

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

20% discount on apartment homes

Qualifications

• 5+ years of experience managing construction projects.
• Knowledge of construction disciplines and phases including design and project cost accounting.
• Valid driver’s license and MA Construction Supervisors License or ability to obtain.

Responsibilities

• Oversee project lifecycle: initiation, planning, execution, control, and closeout.
• Manage project risk and develop construction budgets, cost estimates, and schedules.
• Build relationships with stakeholders and ensure compliance with safety regulations.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Education

Bachelor’s Degree in Engineering, Architecture, Construction Management, Business, or related field

Tools

Microsoft Project

Unifier (I-BEAM)

Bluebeam

Microsoft Word/Excel

Job description

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

TheAssistant Project Manageris responsible for helping oversee the successful execution of the capex pipeline in MA. This role encompasses setting budgets, creating and maintaining construction schedules, assembling and managing field staff, and ensuring projects meet schedule, budget, safety, and quality objectives. The Assistant Project Manager collaborates with various stakeholders to establish expectations and achieve project goals. The Assistant Project Manager will be required to be in the office and perform site visits as needed.

Essential Job Functions

General Management

Oversee all phases of the project lifecycle, including initiation, planning, execution, control, and closeout. Execute projects using industry-accepted processes for real estate construction management with a focus on budget, schedule, and quality. Manage project risk by identifying and mitigating operational challenges and obstacles. Develop Class III and VI construction budgets, including cost estimates, schedules, and pricing. Prepare, review, and manage bid packages, subcontractor scopes of work, and project budgets. Review construction plans and submittals in collaboration with consultants and development teams. Assist in obtaining permits and approvals, including public notices and jurisdictional coordination. Contribute to monthly construction-related reports, such as Development Community Reports. Identify and resolve root causes of project delays, hazards, and quality issues to minimize future risks. Ensure project closeout documents, such as Certificates of Occupancy and as-built drawings, are completed and filed appropriately. Enforce compliance with safety regulations and ensure adherence to the organization’s safety programs.

Planning and Scheduling

Define project implementation and deployment plans, including milestones and schedules. Maintain accurate project documentation, including budgets, forecasts, change orders, and vendor analyses. Utilize project management tools to monitor schedules, track tasks, and communicate progress. Collaborate with Superintendents on field issues, including regular site visits and progress tracking. Maintain construction schedules, ensuring projects remain on track and within budget.

Relationship Management

Lead and motivate project teams to safely complete work within the established parameters. Build and maintain strong relationships with internal teams, subcontractors, inspectors, suppliers, and municipalities. Negotiate commitments from all project stakeholders to ensure alignment and accountability. Empower and coach associates to achieve project outcomes, providing feedback and support. Collaborate with asset management teams and participate in regular meetings. Ensure safety training is provided to all associates.

Non-Essential Functions

• Prepare and track cost data.

• Create reports to track project budgets and execution of the work.

• Perform other duties as assigned by the supervisor.

Minimum Qualifications

Education

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Business, or a related field preferred.

Certifications & Licensures

• Valid driver’s license and automobile insurance, if applicable.

• MA Construction Supervisors License or the ability to obtain one.

• Certifications such as CPR/First Aid, OSHA 30, Superintendent/Site Safety Manager License (recommended), and PMP Certification (recommended).

Experience

• 5+ years of experience managing residential, commercial, or hospitality construction projects.

• Knowledge of all construction disciplines and phases, with experience in design, project cost accounting, and field operations.

Knowledge, Skills, and Abilities

• Strong leadership, organizational, and prioritization skills.

• Exceptional interpersonal and communication abilities, with the capacity to be self-managed, work well under pressure and handle multiple tasks.

• Proficiency in analytical and problem-solving skills.

• Familiarity with project management software, such as Microsoft Project, Unifier (I-BEAM), Bluebeam, Microsoft Word/Excel.

• Comprehensive knowledge of construction plans, building codes, and OSHA guidelines.

• Strong business acumen, including negotiation skills and contract law knowledge.

• Ability to perform intermediate mathematical calculations and interpret blueprints and floor plans.

How AvalonBay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.

Growth based on achievement and promotion from within.

Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).

A 20% discount on our incredible apartment homes.

A culture built on purpose and our core values -A Commitment to Integrity,A Spirit of Caring, andA Focus on Continuous Improvement.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)