Assistant Project Manager

PowerGrid Services; Wilkes-Barre (Luzerne County); On-site; USD 65,000 - 90,000; Full time

Job summary

PowerGrid Services is seeking an Assistant Project Manager to work with Project Managers to keep projects on schedule, within budget, and compliant with contracts. You will own tasks like RFIs, submittals, client communication, permitting, and supervising support staff.

Office-based with occasional field engagements. Qualifications include a high school diploma with 3–6 years in project coordination or PM support, CAPM or similar certification would be a plus, and PA driver's license.

Qualifications

• Strong leadership and team guidance to project support staff.
• Ability to manage RFIs, submittals, change orders, and permitting.
• Strong budget tracking and financial reporting skills.
• Excellent written and verbal communication and MS Office proficiency.

Responsibilities

• Team Leadership: Guides project support staff toward goals.
• Project Coordination: Coordinates execution, timelines, and budgets.
• Contract Administration: Manages RFIs, submittals, contracts, and changes.
• Budget & Invoicing: Assists with budget tracking and invoicing processes.
• Subcontractor Management: Oversees subcontractor compliance and deliverables.
• Schedule Monitoring: Tracks milestones and updates schedules.
• Client Communication: Provides regular project updates to clients.
• Environmental & Permitting: Handles environmental processes and permitting.
• Field Support & Outreach: Supports field leadership and stakeholder outreach.

Skills

Leadership

Project coordination

Contract administration

Budget tracking

Client communication

MS Office

Project management software

Environmental permitting

Education

High school diploma

Associate degree

Bachelor's degree

Job description

Position Summary

The Assistant Project Manager (APM) works closely with Project Managers to ensure projects remain on schedule, within budget, and compliant with contractual obligations. The APM takes ownership of specific project tasks such as RFIs, submittals, client communication, permitting, and environmental processes, while also providing guidance and oversight to support staff to ensure seamless coordination across project teams. This role is primarily office-based but may require occasional field engagements.

Essential Duties And Responsibilities

• Team Leadership: Leads and provides guidance to project support staff, ensuring alignment with project goals and priorities.


• Project Coordination: Assists in managing and coordinating all aspects of project execution, ensuring adherence to timelines and budgets.


• Contract Administration: Takes ownership of specific project tasks such as RFIs, submittals, and client communication with field teams; assists in preparing and processing contracts and change orders.


• Budget & Invoicing: Ensures timely and accurate invoicing, including collection and validation of necessary documentation; assists with project budget tracking, data entry, and report generation.


• Subcontractor Management: Supports the management of subcontractors, ensuring compliance with contracts, schedules, and deliverables.


• Schedule Monitoring: Monitors and updates project schedules, ensuring key milestones are tracked and met.


• Client Communication: Communicates with clients regularly to provide project updates, address concerns, and maintain strong relationships.


• Environmental & Permitting: Takes ownership of environmental processes (clearance, notifications, monitor scheduling) and project permitting, ensuring team compliance with associated training requirements.


• Field Support & Outreach: Provides daily communication with internal field leadership/crews, performs public outreach and stakeholder engagement as required, and performs other duties as assigned.

Minimum Qualifications

• Education: High school diploma required; an associate or bachelor’s degree in business administration, construction management, or a related field is highly desirable.


• Experience: A minimum of three to six years of project coordination or project management support experience, preferably in construction, engineering, utilities, or a related industry.


• Skills & Abilities: Strong leadership, project coordination, and task management skills; proficiency in contract administration (RFIs, submittals, change orders, permitting); ability to manage subcontractors and vendors; strong analytical skills for budget tracking and financial reporting; excellent written and verbal communication; proficiency in Microsoft Office (Excel, Word, Outlook) and project management software; understanding of environmental processes and permitting requirements.


• Certification: Certified Associate in Project Management (CAPM) or a similar certification is required and may be obtained within one year of placement in the role.


• License: Possession of a valid Pennsylvania driver's license, with the ability to maintain insurability under the company’s insurance carrier, is required.

Work Environment and Physical Demands

This is primarily an office-based position located in Wilkes-Barre, PA. The role requires extensive use of a computer, phone, and standard office equipment; occasional field engagements to project sites, permitting locations, or client meetings; the ability to travel locally as needed; and the ability to work flexible hours to meet project deadlines and coordinate with field teams and stakeholders.