Assistant Project Manager

Hatfield Construction; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Hatfield Construction is seeking an Assistant Project Manager (APM) to support the Project Manager in daily project management, ensuring safety, schedule, and budget adherence. The APM will coordinate office-field activities, adapt to new processes, and help implement standard workflows as the company grows.

The role builds operational and financial skills toward evolving into a full Project Manager role, with responsibilities spanning planning, budgeting, documentation, and stakeholder liaison

Qualifications

• 2-4 years of experience in construction project coordination or related roles.
• High school diploma required; Associate’s or Bachelor’s degree in Business or Engineering preferred.
• OSHA 10-hour certification and a valid Driver’s License; Hoisting License (2A/1C preferred) preferred.
• Experience with Procore, Sage 100 Construction, Google Workspace, and Excel.

Responsibilities

• Assist Project Manager in planning, tracking budgets, milestones, and resources.
• Document and manage scope changes; ensure approvals and documentation of changes.
• Analyze drawings/specs and prepare reports as required.
• Coordinate with field supervisors and vendors to support daily progress.
• Prepare invoices, scheduling updates, meeting minutes, RFIs, and logs.
• Facilitate meetings with staff, clients, architects, and trade partners.
• Maintain positive, professional communication with owners and clients.

Skills

Project coordination

Work under supervisor

Team communication

Education

High school diploma

Associate/Bachelor’s degree preferred

Tools

Procore

Sage 100 Construction

Google Workspace

Excel

Job description

The Assistant Project Manager (APM) supports the Project Manager in the daily management of projects, ensuring jobs stay safe, on schedule, and within budget. As Hatfield Construction grows and takes on larger work, the APM handles essential project tracking and coordination between the office and the field. Beyond standard project administration, this role requires adapting to new company processes and helping to implement standard workflows. The APM position is designed to build the operational and financial skills necessary to transition into a full Project Manager role.

RESPONSIBILITIES:

• Project Planning: Works with the supervisor to execute the project plan, monitoring scope, goals, deliverables, required resources, budgets, and milestones.
• Scope Management: Protects project scope by ensuring all field and design changes are comprehensively documented, quantified, and approved.
• Technical Analysis: Analyzes drawings and specifications, conducts research as necessary, and provides reports as required.
• Field Collaboration: Works directly with field supervisors and staff to facilitate daily progress and ensure project activities are built according to plans.
• Budget Tracking: Monitors construction project budgets, compiling financial data and providing precise status updates to the Project Manager.
• Expectation Management: Communicates project expectations clearly to team members, resolving administrative issues throughout the project lifecycle.
• Meeting Facilitation: Holds and records progress meetings with internal staff, employees, clients, architects, and trade partners.
• Stakeholder Coordination: Engages with project stakeholders regarding immediate material needs, schedule adjustments, and milestones. Coordinates activities with subcontractors and vendors. Maintains a positive and professional attitude with owners and clients.
• Administrative Governance: Performs essential administrative workflows, including preparing invoices, estimating support, scheduling updates, meeting minutes, RFIs, procurement, and daily logs.
• Procurement & Logistics: Assists the project team with the sourcing, procurement, delivery, and verification of critical project materials.
• Safety Enforcement: Inspect construction sites regularly to identify potential safety hazards, monitors, and ensures strict adherence to regulations and protocols.

QUALIFICATIONS:

• Experience & Education: 2-4 years of experience in construction project coordination, administrative support, or an operations role. High school diploma required; Associate’s or Bachelor’s degree in Business or Engineering preferred.
• Technical Proficiency: Experience with Procore, Sage 100 Construction, Google Workspace, and Excel; Macintosh environment proficiency preferred.
• Certifications & Licensure: OSHA 10-hour certification, valid Driver’s License, and Hoisting License (2A/1C preferred).