Assistant Project Manager

The Tully Group; Town of Florida (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

Disability insurance

PTO

Paid holidays

401K with company match

Job summary

Thalle Construction Co., Inc. is seeking an Assistant Project Manager for our South Bay, FL region. The role supports the Project Manager and operations team, coordinating with staff at all levels to keep projects safe, on time, and within budget.

You will draft subcontractor agreements, manage submittals, pay requests, and vendor quotes, while tracking materials, RFIs, and site obligations. Strong communication and organization are essential.

Qualifications

• Excellent verbal and written communication skills.
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Ability to self-manage work with little supervision.
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude.

Responsibilities

• Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
• Wastewater/water treatment plant experience.
• Responsible for overall aspects of management of the subcontractors.
• Plan work schedule and delivery of equipment to site.
• Complete equipment usage reports and assign proper equipment cost codes.
• Ensure proper completion of equipment return/receipt reports.
• Obtain, evaluate, submit and track all submittals to owners/customers.
• Prepare monthly pay requests for Project Manager approval.
• Obtain materials, quotes from suppliers and submit purchase orders for approval.
• Accurately track, maintain and report counts of material used, on-hand and required.
• Prepare and track project RFIs.
• Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
• Create and file documentation daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
• Collaborate with Human Resources to resolve internal issues and properly complete new hire, termination paperwork and resolve issues.
• Ensure proper completion of timesheets.
• Routinely inspect job site for general project and safety compliance, and appropriately communicate issues to Superintendent and on-site Safety Manager.
• Attend site meetings with owners and subcontractors.

Skills

Communication skills

Relationship building

Self-management

Deadline orientation

Tools

MS Office

Job description

Thalle Construction Co., Inc. ("Thalle") is currently seeking an Assistant Project Manager. The Assistant Project Manager will report to the Project Manager and work closely with and support the operations and production team and interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. This position is located out of our office in South Bay, FL.

Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services.

We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more!Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.

Regional Office Location: South Bay, Florida

Job Title: Assistant Project Manager

Salary: Competitive compensation package.

Overview:

The Assistant Project Manager is responsible for ensuring projects proceed safe, accurate, and smooth. This position serves as a liaison between the client, the construction project manager, and the many subcontractors. This position reports to, collaborates with, and follows the direction of the Project Manager.

Duties and Responsibilities:

• Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
• Wastewater/water treatment plant experience.
• Responsible for overall aspects of management of the subcontractors.
• Plan work schedule and delivery of equipment to site.
• Complete equipment usage reports and assign proper equipment cost codes.
• Ensure proper completion of equipment return/receipt reports.
• Obtain, evaluate, submit and track all submittals to owners/customers.
• Prepare monthly pay requests for Project Manager approval.
• Obtain materials, quotes from suppliers and submit purchase orders for approval.
• Accurately track, maintain and report counts of material used, on-hand and required.
• Prepare and track project RFIs.
• Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
• Create and file documentation (e.g., correspondence, reports) daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
• Collaborate with Human Resources to resolve internal issues and properly complete new hire, termination paperwork and resolve issues.
• Ensure proper completion of timesheets.
• Routinely inspect job site for general project and safety compliance, and appropriately communicate issues to Superintendent and on-site Safety Manager.
• Attend site meetings with owners and subcontractors.

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Ability to self-manage work with little supervision
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service

Physical Requirements:

• Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen and speak clearly on the telephone.