Assistant Project Manager

Mutual-Housing-California; Sacramento (CA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Employee Assistance Program

Paid holidays

401K with company match

Floating holidays

Job summary

Mutual Housing California is seeking an Assistant Project Manager to support senior staff in planning, development, and financing of affordable housing projects. You will assist with budgets, proformas, funding applications, due diligence, and coordination of development teams from feasibility to occupancy.

The role involves preparing reports, attending project meetings, and coordinating events. Requires a dedicated commitment to affordable housing and strong communication, with a hybrid

Qualifications

• Commitment to resident-centered permanently affordable housing.
• Strong verbal communication and clear writing ability.
• Sound judgement; proactive seeking guidance when needed.
• Ability to balance priorities and meet tight deadlines.
• Ability to identify problems and act timely.

Responsibilities

• Assist updating and maintaining project budgets, proformas, cash flows and schedules.
• Identify funding sources and policy initiatives for funding rounds.
• Prepare applications for local, state, federal funding and loans.
• Coordinate due diligence processes.
• Coordinate bids and select development team members and contract specialists.
• Prepare loan draw requests and documentation for funders; attend meetings as needed.
• Take and prepare meeting minutes; coordinate events and community meetings.
• Assist with planning approvals and progress reports.
• Support program development with Asset Management and Resident Services.
• Maintain project accounting, budgets, reconciliations, and cash management.
• Provide administrative support and explain processes to residents.
• Attend trainings and industry conferences as recommended.
• Carry out duties assigned by Director of Housing Development.

Skills

Verbal communication

Written communication

Proactive problem solving

Time management

Education

Bachelor's degree in urban planning, community development, business, real estate, or related field

Job description

We look forward to meeting you!

If you’re inspired to join a mission-driven team dedicated to affordable housing and community empowerment, we want to hear from you! Together, let’s create sustainable, affordable housing where residents and communities thrive!

OUR BENEFITS PACKAGE IS TOP TIER:

• Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (16 hours)
• 401K Plan with company match up to 6%

Position: Assistant Project Manager

Location: MHC Corprate Office, Sacramento, CA

Hours: Full Time, Monday – Friday 8:30 am – 5:30 pm, (Remote on Monday, Thursday, Friday)

Compensation: $35-40 per hour, depending on experience

Summary

Mutual Housing California is a nonprofit housing development corporation committed to the development of multifamily housing affordable for low-income households. The Assistant Project Manager will support senior staff (including Directors of Acquisition and Housing Development, Project Managers and Senior Project Managers) with selected tasks and various routine aspects of the planning, development, and implementation of an affordable housing project through initial feasibility of development concept, obtaining local development approvals and raising development capital, to construction completion, occupancy and closing of permanent financing.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned.

• Assists updating and maintaining project budgets, proformas, cash flows projections and construction schedules.
• Serves as a research assistant to identify appropriate funding sources and policy initiatives as well as data to support project analysis during predevelopment, construction, and permanent loan phases for development.
• Assists in the preparation of applications for local, state, federal and other funding sources.
• Assists in implementing and coordinating the due diligence processes.
• Assists in the coordination and preparation of various bids, advertisements, and process to select development team members and contract specialists.
• Assists in the preparation of all types of loan draw requests and documentation for funders. Attends project meetings at discretion of supervisor.
• Takes and prepares minutes of meetings.
• Prepares and coordinates special events such as grand openings, ribbon cuttings, ground breakings, and community meetings.
• Assists with the coordination of planning and permit approvals.
• Prepares reports and monitors identified aspects of project reporting requirements.
• Assists with the preparation of progress reports, as requested.
• Helps coordinate program development and transfer process with Asset Management and Resident Services Departments
• Assists in the maintenance of project accounting, budget reconciliations, cash management and other accounting related tasks relating the projects and department budgets.
• Other tasks as assigned related to real estate development, policy development, organizational budgets, planning and administration.
• Administrative support including copying, filing, creation and maintenance of filing systems, mail and deliveries, office supplies and equipment.
• Assist in explaining the acquisition and rehabilitation process and timelines to neighborhood and mutual housing residents and obtain design input from residents.
• Attend training and industry conferences that are recommended by supervisor.
• Carry out other duties or projects as assigned by the Director of Housing Development or supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• Bachelor's degree (B. A.) from four-year college or university in urban planning, community development, business, real estate, or related field. Previous experience with community based nonprofit agency, real estate development, lending institution or related business desired.
• Experience working in housing development setting, or coordinating a neighborhood revitalization or housing program
• Certification or training in green building (Build It Green, HUD green operations, or other)
• Experience in the preparation of successful proposals for grant funding, government contracts and loan applications.
• Experience analyzing complex legal contracts, loan documents, and government policies and regulations.
• Experience reporting to and maintaining relationships with funders.
• Ability to speak, read and write one of the following languages: Spanish, Vietnamese, Cantonese, Hmong, Mien, Russian or Ukrainian.

Required Qualifications

• Demonstrated commitment to providing resident-centered permanently affordable housing for low-income households.
• Strong verbal communication skills and evidence of clear writing ability.
• Ability to demonstrate sound judgement. Proactive about seeking assistance and guidance from senior staff when encountering unfamiliar tasks and situations.
• Ability to balance competing priorities and work successfully to tight deadlines. Demonstrates a proactive approach to daily tasks.
• Ability to perceive problems and initiate timely corrective action.