Assistant Project Manager

BE&K Building Group; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

BE&K Building Group is seeking an Assistant Project Manager to support the Project Manager in daily job-site operations and ensure on-schedule progress. This onsite role emphasizes tracking contracts, submittals, RFIs, and coordination with subcontractors.

You will log and review submittals, change orders, insurance certificates, and schedules, assist with meetings and close-out documentation, and collaborate with attorneys and field teams as needed.

Qualifications

• Bachelor's degree in Construction Management or Engineering (not required).
• Proficient in MS Office, Procore or similar project mgmt software, scheduling software (P6 or similar) and BIM tools (AutoCAD, Revit, Navisworks).
• Ability to manage change and uphold BE&K Core Values: Integrity ~ Teamwork ~ Respect ~ Discipline ~ Accountability ~ Social Responsibility

Responsibilities

• Log-in and track Contracts & Purchase Orders.
• Price, approve and/or reject Change Orders, Submittals, and respond to RFIs.
• Log-in, track and review shop drawings and submittals and respond to RFIs.
• Request Insurance Certificates from subcontractors for compliance checks.
• Create and update Vendor and Subcontractor Contact Log.
• Price and create Proposed Change Orders.
• Submit, track response and issue RFIs.
• Manage building permit process and address related issues.
• Plan revision submissions to municipality.
• Work with Attorneys on contracts and insurance discrepancies.
• Liaise with subcontractors to resolve disputes and progress queries.
• Assist with Project Schedule Narratives.
• Create Weekly Meeting Minutes for Owner and Subcontractors meetings.
• Set up coordination meetings with Subcontractors.
• Distribute revised drawings to Subcontractors.
• Write PO and Subcontract Requests descriptions using best judgment.
• Obtain and track Subcontractor warranty certificates.
• Create close-out manuals.
• Assist with OSHA training.
• Perform other duties as assigned.

Skills

MS Office

Project management software

Scheduling software

BIM software

Adaptability

Education

Bachelor's degree in Construction Management or Engineering (optional)

Tools

Procore

P6

AutoCAD

Revit

Navisworks

Job description

The Assistant Project Manager works with the Project Manager in running the day-to-day project management operations on the job. This is an onsite position.

Responsibilities

• Log-in and track Contracts & Purchase Orders
• Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information
• Log-in, track and review shop drawings and submittals and respond to Requests for Information
• Request Insurance Certificates from subcontractors to review for compliance with the Company's insurance requirements
• Create and update Vendor and Subcontractor Contact Log
• Price and create Proposed Change Orders
• Submit, track response and issue Requests for Information
• Responsible for managing the building permit process and resolving any issues related thereto
• Plan revision submissions to municipality
• Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications
• Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractor's work and progress.
• Assist with Project Schedule Narratives
• Create Weekly Meeting Minutes - Owner's and Subcontractors meetings
• Set up coordination meetings with Subcontractors
• Distribute revised drawings to Subcontractors
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests
• Responsible for obtaining and tracking Subcontractor warranty certificates
• Responsible for creating close-out manuals
• Assists with OSHA training
• Perform other duties as assigned

Qualifications

• Bachelor's degree in Construction Management or Engineering (not required)
• Proficient computer skills in Microsoft Office Suite, project management software (Procore or similar), scheduling software (P6 or similar) and BIM software (AutoCAD, Revit, Navisworks).
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Candidate must possess BE&K Core Values: Integrity ~ Teamwork ~ Respect ~ Discipline ~ Accountability ~ Social Responsibility

Physical Requirements:

• Ability to perform physical activities such as climbing, lifting, balancing, walking, and handling materials.
• Must be able to work in various weather conditions, including extreme heat and cold.
• Capable of standing and walking for extended periods.
• Ability to lift and carry up to 50 pounds.

Equal Employment Opportunity Statement:

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.