Assistant Project Manager

Bering Straits Native Corporation; Huntsville (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

Stampede Ventures, Inc. is seeking aProject Coordinator to support PM planning and execution on construction projects in Huntsville, AL. You will maintain docs, track RFIs/submittals, support procurement, and coordinate subcontractors to ensure alignment with specs and schedules.

The role emphasizes organization, document control, and cross-functional communication to facilitate on-time project delivery. Full-time, on-site position with potential for travel up to 10%.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years in construction, project coordination, or administration.
• Ability to read construction drawings, specs, and contracts.
• Experience supporting documentation processes (RFIs, submittals, logs).
• Strong organizational skills and multitasking ability.
• Ability to obtain/maintain a government Secret clearance.
• Valid driver's license and travel up to 10%.

Responsibilities

• Assist Project Manager in planning and executing construction projects from pre-construction through closeout.
• Maintain project documentation including drawings, specs, contracts, and updates to stakeholders.
• Review and process RFIs and submittals under supervision.
• Track material deliveries and ensure compliance with specs.
• Support bid packages and RFP coordination.
• Coordinate subcontractor activities and communications.
• Prepare project schedules and short-term lookahead planning.
• Record meeting minutes and track action items.
• Support cost reporting and invoice tracking.

Skills

Construction coordination

Project documentation

RFIs & submittals

Schedule development

Budget tracking

Vendor coordination

Purchasing

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Business, or related

Tools

Microsoft Office

Project management software

MS Project

Procore

Job description

About Stampede Ventures, Inc.

About Stampede Ventures, Inc. Stampede Ventures provides a diverse portfolio of full-service construction, renovation, and civil work to meet the needs of Government and private sector customers. We leverage our experience to provide our customers with the best possible pricing and high-quality service on all projects we perform. Our senior management team has more than 100 years of facility maintenance, repair, renovation and construction experience, primarily serving the U.S. Government.

About this position:

Location - Huntsville, AL

Essential Duties & Responsibilities

• Support the Project Manager in planning and execution of construction projects from pre-construction through project closeout.
• Maintain project documentation including drawings, specifications, contract documents, and distribution of updates to project stakeholders.
• Review, track, and distribute Requests for Information (RFIs) and assist in preparing RFIs under the direction of the Project Manager or Superintendent.
• Receive, review, track, and process project submittals to ensure compliance with project specifications and drawings.
• Assist with preparation and organization of bid packages and trade Requests for Proposal (RFPs).
• Support subcontractor coordination including bid leveling, scope reviews, and trade communication.
• Track material deliveries and verify compliance with project specifications, quantities, and quality standards.
• Assist with development and maintenance of project schedules, including preparation of short-term lookahead schedules.
• Prepare meeting agendas, record meeting minutes, and track follow-up actions for project meetings.
• Assist in development of construction status reports, including photo documentation and progress summaries.
• Support project purchasing activities including preparation of scopes of work and coordination of subcontractor buyout activities.
• Maintain project logs including purchase orders, submittals, specifications, and schedule of values.
• Assist with invoice tracking, job cost monitoring, and reconciliation of purchase orders and invoices.
• Assist with preparation of project cost reports and job cost summaries.
• Coordinate project closeout documentation including warranties, manuals, and final deliverables from subcontractors.
• Coordinate administrative activities including meeting scheduling, file organization, and maintenance of project records.
• Collaborate with field personnel and subcontractors to obtain project status reports and progress documentation.
• Support the Project Manager and Superintendent with administrative and coordination tasks necessary for successful project delivery.
• Perform other duties as assigned.

Required (Minimum Necessary) Qualifications

• Education Requirements: Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field, or an equivalent combination of education and relevant experience.
• Level of Experience Requirements: 2+ years of experience in construction, project coordination, or construction administration.
• Ability to read and interpret construction drawings, specifications, and contract documents.
• Experience supporting construction documentation processes including RFIs, submittals, and project logs.
• Strong organizational skills and ability to manage multiple project tasks simultaneously.
• Ability to obtain and maintain a government Secret security clearance.
• Ability to pass pre-employment drug screening and background checks as required for access to government facilities.
• Valid driver's license and reliable transportation.
• Ability to travel up to 10% in support of project requirements.

Knowledge, Skills, Abilities, and Other Characteristics

• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and project management software.
• Basic understanding of construction project documentation and contract administration processes.
• Strong written and verbal communication skills suitable for both technical and administrative communication.
• Ability to maintain organized electronic and physical project records.
• Strong analytical and problem-solving skills.
• Ability to analyze project data related to cost tracking, scheduling, and procurement activities.
• Ability to communicate effectively with project managers, superintendents, subcontractors, and clients.
• Strong attention to detail and ability to maintain accuracy across project documentation and reporting.

Preferred

• Experience working with U.S. Army Corps of Engineers projects or Resident Management System (RMS).
• Familiarity with construction project management software such as MS Project, Procore, or similar platforms.
• Professional certifications related to project management such as PMI Associate in Project Management (CAPM) or equivalent.
• Previous experience supporting commercial or industrial construction projects.

Supervisory Responsibilities

This position will have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger or feel and reach with hands and arms. The employee is occasionally required to stand, climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Setting:

Work may occur in a combination of office environments and active construction sites. Site visits may require adherence to construction safety protocols and the use of appropriate personal protective equipment when required.

Schedule and Flexibility:

Full-time position, typically Monday through Friday during standard business hours. Additional hours may be required based on project demands or deadlines. Limited travel (10% or less) may be required.

Other Pertinent Work Details:

This position primarily supports project administration and coordination functions and works closely with the Project Manager and field leadership to support project delivery.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.

All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.