Assistant Project Manager

Klover Contracting, Inc.; False Pass (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

Klover Contracting, Inc. is seeking an Assistant Project Manager to support field operations on assigned construction sites.

You will assist the Project Manager to ensure project goals, timelines, and quality standards are met, coordinating activities, managing documentation, and maintaining strong client and subcontractor relations. Responsibilities include bid analysis and cost control, budgeting support, subcontractor management, safety planning, site inspections, and daily coordination to

Responsibilities

• Assist with bid analyses, scope review and cost-saving opportunities.
• Help establish project budgets and track costs across codes.
• Coordinate subcontractor bidding, subcontracts, and labor schedules.
• Develop project plans, safety plans, and site communications.
• Perform site visits to monitor progress, quality, and safety.
• Maintain project documentation and client communications.

Job description

Job Description

General Summary of Position

The Assistant Project Manager exists to assist the Project Manager in managing the field operations of assigned project job sites and supporting all aspects of project delivery. Under the direction of the Project Manager, the APM helps ensure project goals are achieved according to the agreed-upon timeline and in accordance with company policies, procedures, and initiatives. The APM assists with coordinating project activities, supporting field operations, and helping maintain successful project execution from start to finish.

Essential (Core Competencies) Duties

• Analyze original Bid and complete Re-Bid process and review the full scope of all phases of project including quantities, overall bid to identify any discrepancies before the project starts and identify and explore areas of cost saving potential or value engineering.
• Establish project budget by assigning all cost codes to be used in the project and assign values to the codes in Foundations Accounting Software, set DPC budget and plan, and create FLS for use on the project.
• Determine Scope of Work and complete Submittals while identifying any possible substitutions that would create efficiencies or be cost effective and/or identify any special order or long lead time items that may cause issues with project schedule.
• Buy-out project by creating a master purchase order and putting the material out to bid
• Manage the Scope of Work to be subbed out and solicit bids. Manage all sub bid entries and determine which subs to use on each project.
• Manage subcontractor labor by collecting and awarding subcontracts, managing and approving subcontractor billings, ensuring that the daily subcontractor labor reports are completed, and managing the subcontractor relationship.
• Identify project equipment that will be purchased or rented and solicit bids.
• Develop project plan by completing an initial site inspection, planning the workflow on the project, and communicating in writing to senior management. Once senior management approves plan, communicate with client while including senior management in all communication to client.
• Develop a Project Safety Plan (PSP) for every project inclusive of identifying any special labor, equipment, or training requirements and communicate the PSP to senior management. Once senior management sign off on PSP plan, release in writing to field personnel and client. Update PSP as project is underway and anything not previously identified occurs.
• Mobilize project by completing site re-inspection to ensure readiness and arranging for gang box, tools & equipment for delivery to the job site.
• Conduct foreman briefing by creating the foreman project folder, attending foreman review to check estimating process, and participating in foreman project review presentation.
• Perform jobsite visits (minimum 1 to 2 times per week) to ensure PM always has the pulse of the project and to specifically review for safety, aid in problem solving, order and schedule deliveries, manage the foreman/superintendent relationship, attend job site meetings, and monitor quality, scope of work, and project schedule.
• Monitor and coach all field personnel on safety requirements.
• Perform quality assessments regularly to ensure work is at Klover quality standards.
• Manage all client relations including the PM/PM, PM/Superintendent, and the Foreman/Superintendent relationships.
• Represent projects in daily manpower scheduling.
• Perform project document management by completing, submitting, and following up on approvals of project change orders, identifying additional work directives and obtain field completed forms from foreman, and complete billings ensuring that we are meeting all requirements and follow through to payment when asked to do so.
• Manage documentation of project file by proper storage of documents in virtual project files and ensuring that both online and hard files are neat and organized with all documentation and correspondence easily accessible.
• Anticipate and document areas of potential dispute by writing correspondence to memorialize the resolution of issues and to clarify our response to issues raised by others.
• Manage client expectations in a manner that we always meet or exceed the client’s expectation by keeping the project a positive experience for our clients at all levels of management. If an issue arises, notify senior management immediately and provide recommended ways to resolve the issue before it escalates into a large problem.
• Manage project budget and for profitability by identifying potential problems early enough so the opportunity to correct the problem is possible.