Assistant Project Manager

Dellbrook; Falmouth (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Dellbrook is seeking an Assistant Project Manager based in Kentucky to support the project team by coordinating activities to ensure cost, schedule, document control and quality. The APM works both in the office and on the job site, attends meetings, manages submittals and RFIs, and helps with safety and progress documentation.

The role requires strong communication, organization, and a proactive, team‑oriented approach in a dynamic construction environment.

Qualifications

• Ability to read architectural/engineering plans and specifications.
• Willingness to work on-site with occasional nights/weekends.
• Strong communication and coordination skills.

Responsibilities

• Coordinate project activities to meet cost, schedule, and quality standards.
• Attend weekly project meetings and review logs with the Superintendent.
• Assist in submittals, RFI collection, and document control.
• Support closeout processes and certificate of occupancy requirements.
• Walk job sites and ensure safety documentation is maintained.

Skills

Plan reading

Construction basics

Docs & coordination

Teamwork

Independent judgment

Job description

The Assistant Project Manager (APM) assists the Project Team with coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Exercises independent judgment related to day-to-day administration of projects.

Responsibilities

• Is knowledgeable of and follows Company Standard Operating Procedures and Team Agreements.
• Is knowledgeable of construction principles, techniques and procedures.
• Must be able to read architectural/engineering plans and specifications.
• Always respects the client and maintain a “whatever it takes” attitude to addressing the client’s needs.
• Takes initiative in completing assignments and tasks. Assists other teams if necessary.
• Works both in the office and on the job site.
• Shares in jobsite staffing coverage including nights and weekends, if required.

Project Start-Up

• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall of construction project schedules. Ensure subcontractors have the most up to date CPMs.
• Produce Phasing / Logistics plans with project manager (PM).
• Work to obtain all necessary permits as requested by the PM.
• Review drawings and specifications to become completely familiar with the project.
• Complete leveling sheets, scope review, and complete buyout as requested.
• Produce the Submittal Register.

Ongoing Projects

• Work with Project Administrator to ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. APM to follow up on collection of all non-received documents and elevate any issues to the PM.
• Attend weekly project meetings as needed.
• Review project logs (RFIs, Submittals, PCOs) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittals conform to plans & specifications.
• Collect and draft all project RFIs.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and forward to PA to scan and save in project folder. Inform PM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with Project Manager and Superintendent. Set up coordination meetings for PM to chair.
• Collect subcontractor change requests for review by the PM.
• Complete quantity take-offs as required.

Project Closeout

• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
• Collect all required documents for certificate of occupancy and / or licensure (DPH requirements, affidavits, inspector sign offs, etc.).
• Assemble the close out matrix and review with Project Admin. Monitor progress of the collection of documents by the PA and address non-compliant subcontractor directly.

Physical Requirements

• Must be able to walk the job site including the ability to climb ladders and traverse uneven surfaces.
• Must be able to sit or stand for long periods of time for meeting attendance and computer work.
• Must be able to provide own transportation to job sites.

Necessary Attributes

• Core Values – Possess honesty, integrity and family values
• Strong work ethic – Must be able to set and achieve goals
• Dependable – Must consistently follow through on assignments and tasks
• Positive attitude – Creates a good environment for co-workers
• Self-motivated – Is constantly seeking new opportunities to learn, grow and lead
• Team Oriented – Makes the most out of collaboration
• Effective Communicator – Communication is clear and professional
• Flexible – Can adapt to changing situations in a positive manner