Assistant Project Manager

divcon; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Match

Disability Insurance

Flexible PTO

Field Travel Benefits

Job summary

Divcon is seeking an Assistant Project Manager to support planning, coordination, and execution of building automation and controls projects from installation through commissioning. This role assists with schedules, budgets, field coordination, and documentation while developing toward full project ownership.

The position emphasizes coordinating field activities, maintaining records, and supporting timely delivery under supervision, with travel to job sites as needed.

Qualifications

• 2–3 years of experience in construction, project coordination, or related field (BAS, MEP, HVAC preferred).
• Experience supporting project execution, documentation, or field coordination.
• Exposure to project scheduling, subcontractor coordination, or construction processes preferred.
• OSHA 30 certification obtained within the past two years or training provided within the first week of employment.

Responsibilities

• Assist in coordinating day-to-day execution of BAS/controls projects to align with designs, schedules, and customer requirements.
• Manage defined scopes of work or smaller projects under supervision.
• Support development and maintenance of project schedules, milestones, and updates.
• Obtain, organize, and maintain contracts, drawings, and specifications for projects.
• Assist in reviewing submittals and drawing packages prior to field execution.
• Maintain accurate project records in DivPro with notes, milestones, and billing data.
• Coordinate subcontractors and Controls Technicians for assigned scopes.
• Support commissioning activities by tracking progress and ensuring task completion.
• Conduct site visits to monitor progress and document field conditions.
• Track purchase orders, change orders, and project expenses.
• Assist with monitoring project budgets and potential variances.
• Support monthly billing processes and milestone reporting for PM review.
• Assist with review of technician timecards for alignment with work.
• Participate in project meetings and provide progress updates.

Skills

Organizational skills

Coordination

Time management

Communication skills

Multitasking

Tools

Microsoft Office

Project management software

DivPro

Job description

About Us

Headquartered in Dallas, Texas,

About Us

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.

About The Role

The Assistant Project Manager (APM) supports the planning, coordination, and execution of building automation and controls projects from installation through commissioning and turnover. This role is responsible for managing defined portions of projects and smaller-scale jobs while developing the skills required for full project ownership. Working under the guidance of a Project Manager or Sr. Project Manager, the APM plays a key role in coordinating field activities, maintaining project documentation, and supporting budget and schedule tracking. This position is designed as a transitional step toward a full Project Manager role. Please note our office address is 1702 4th Ave NW West Fargo, North Dakota 58078.

Key Responsibilities

Project Execution Support

• Assist in coordinating day-to-day execution of BAS/controls projects to ensure alignment with engineering designs, schedules, and customer requirements.
• Manage defined scopes of work or smaller projects under supervision.
• Support development and maintenance of project schedules, including milestone tracking and updates.

Documentation & Project Controls

• Obtain, organize, and maintain project documentation including contracts, drawings, and specifications.
• Assist in reviewing submittals and drawing packages prior to field execution.
• Maintain accurate project records in DivPro, including notes, milestones, and billing support data.

Field & Subcontractor Coordination

• Coordinate subcontractors and Controls Technicians for assigned project scopes.
• Support commissioning activities by tracking progress and ensuring task completion.
• Conduct site visits as needed to monitor progress and document field conditions.

Financial & Administrative Support

• Track purchase orders, change orders, and project expenses.
• Assist in monitoring project budgets and identifying potential variances.
• Support monthly billing processes and milestone reporting for review by the Project Manager.
• Assist with review of technician timecards for alignment with project work.

Communication & Stakeholder Support

• Participate in project meetings and provide updates on progress, risks, and issues.
• Support customer communication and help manage expectations on schedules and deliverables.
• Escalate project risks or issues to the Project Manager in a timely manner.

Qualifications

• 2-3 years of experience in construction, project coordination, or related field (BAS, MEP, HVAC preferred).
• Experience supporting project execution, documentation, or field coordination.
• Exposure to project scheduling, subcontractor coordination, or construction processes preferred.
• Working knowledge of building automation systems, HVAC controls, or electrical systems preferred.
• Strong organizational, coordination, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills with both internal teams and external stakeholders.
• Proficiency in Microsoft Office and project management software platforms.
• OSHA 30 certification obtained within the past two (2) years is required.
  • If certification is not current or has not been completed, OSHA 30 training will be provided and must be successfully completed within the first week of employment.

Physical Requirements

• Ability to travel frequently to job sites by car or plane, up to 95%
• Ability to stand, walk, and move throughout job sites for extended periods
• Ability to climb ladders, stairs, and lifts as required
• Ability to bend, kneel, crouch, and work in tight or confined spaces
• Ability to lift, carry, and maneuver equipment and materials up to 50 pounds
• Manual dexterity to handle tools, wiring, and small components
• Ability to work at heights and in varying indoor and outdoor conditions
• Ability to wear and work in personal protective equipment when required (hard hat, vest, safety glasses, gloves, and safety-toed boots)
• Visual keenness to read schematics, labels, and digital displays
• Ability to visually identify and differentiate wires by assigned color
• Ability to hear and respond to alarms, equipment sounds, and verbal instructions
• Capability to safely operate hand and power tools

Benefits & Total Rewards

• Opportunities for Growth
• Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance
• We cover 100% of individual medical premiums and help offset the cost of family coverage.
• 401K with Employer Match
• Eligible after 90 days, with company matching to help you invest in your future.
• Disability Coverage
• Both short- and long-term disability insurance provided at no cost to our employees.
• Flexible PTO
• Take time off when you need it, no accruing time necessary.
• Field-Based Employee Benefits
• For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

Divcon does not accept unsolicited resumes from agencies. Agencies must have a signed agreement in place prior to submitting any candidate. Unsolicited resumes will be considered the property of Divcon, and no fees will be paid.