Assistant Project Manager

Sun Tribe; Charlottesville (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Sun Tribe is seeking an Assistant Project Manager to support planning and execution of utility-scale solar construction projects. The role focuses on defined tasks under the Project Manager, supporting a team of construction crews, subcontractors, and internal stakeholders.

Qualified candidates have a high school diploma (Bachelor's preferred), up to 3 years of construction/project management experience, and a valid driver’s license.

Qualifications

• Education: High school diploma required; Bachelor's preferred or equivalent experience.
• Up to 3 years of construction or project management experience.
• Valid driver's license and eligibility for corporate vehicle insurance.

Responsibilities

• Assist Project Managers in planning, coordinating, and executing solar construction projects.
• Coordinate project workflows in Procore, including RFIs, submittals, transmittals, and minutes.
• Track subcontractor deliverables and progress against schedules.
• Prepare and distribute weekly/monthly project reports to stakeholders.
• Support RFIs, submittals, and permit processes to enable timely decisions.
• Maintain project documentation and turnover packages for closeout.

Skills

Organizational skills

Communication skills

Cross-functional coordination

Self-motivation

Education

Bachelor's degree in CM/Eng/Business

Tools

Procore

MS Project

Job description

Job Summary

Sun Tribe EPC ("Sun Tribe") is Virginia's premier utility-scale solar design and build firm, specializing in sub-20MW ground-mounted solar photovoltaic (PV) facilities. Our construction efforts are focused throughout the Commonwealth of Virginia, Maryland, and neighboring states. At Sun Tribe, we build with purpose - prioritizing safety, quality, and environmental stewardship in every project we deliver.

The Assistant Project Manager (APM) supports the planning and execution of utility-scale solar construction projects. As a key member of the project delivery team, the APM provides both administrative and project management support to ensure projects are delivered safely, on time, within budget, and in alignment with Sun Tribe's quality standards and core values. This role focuses on assigned tasks and defined scopes under the direction of the Project Manager.

The APM works closely with Project Managers, construction teams, subcontractors, and other internal stakeholders. The role supports delivery of small-scale projects within Sun Tribe's project portfolio and is primarily located throughout Virginia and neighboring states, with an expectation of periodic travel to project sites.

Principal Responsibilities

• Supports Project Managers in planning, coordinating, and executing solar construction projects across all phases of delivery
• Supports and coordinates project workflows in Procore, including RFIs, submittals, transmittals, meeting minutes, and project documentation, ensuring accuracy, timeliness, and alignment with company Standard Operating Procedures (SOPs)
• Coordinates subcontractor deliverables, including pre-mobilization requirements, and tracks progress against project schedules
• Prepares and distributes project reports, including weekly and monthly updates, ensuring stakeholders are informed of key milestones, risks, and project performance
• Assists in managing the flow of RFIs and submittals between Sun Tribe, subcontractors, and project owners to support timely decision-making
• Supports permitting efforts and material coordination, including development and tracking of Building, Electrical, Land Disturbance, DEQ, and VDOT permit applications and material delivery timelines
• Supports tracking of project performance against established plans, identifies variances, and communicates risks or issues to the Project Manager and project team
• Maintains accurate and organized project documentation, including owner-required reports and turnover packages, ensuring compliance with project requirements and readiness for project closeout
• Tracks and communicates safety observations and incidents, coordinating with appropriate project stakeholders to support timely resolution
• Coordinates across internal teams and external partners, including construction teams, engineering, subcontractors, owners, and other project stakeholders, to support efficient project execution
• Supports Project Managers during major service subcontracting RFP processes, mechanical completion and substantial completion activities, and other project execution activities as assigned
• Performs work with close guidance and regular feedback from the Project Manager

Basic Qualifications Required

• Education required: High school diploma required; Bachelor's degree in construction management, engineering, business, or related field preferred, or equivalent experience
• Up to 3 years of experience in construction or project management, or related field
• Current, valid driver's license and eligibility for corporate vehicle insurance coverage

Skills & Experience Preferred

• Strong organizational skills with the ability to manage time, prioritize effectively, and handle multiple projects and deadlines
• Proficiency in Procore and MS Project or similar construction management software
• Experience in construction or solar EPC environments
• Strong written and verbal communication skills, with the ability to coordinate across diverse stakeholder groups
• Self-motivated with a commitment to continuous improvement, both individually and as part of a team
• Collaborative mindset with the ability to work effectively across cross functional teams
• Alignment with Sun Tribe's core values: Community, Safety, Perpetual Improvement, Nature, Joy, and Respect
• Commitment to a culture of safety, accountability, and high-quality project delivery

Working Conditions and Physical Requirements

• Some evening and/or weekend work may be required
• Willingness to travel to project sites throughout Virginia and neighboring states as needed, typically no less than once per month depending on project assignment(s)
• Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching
• Exposure to characteristic construction site hazards
• Wearing of standard personal protective equipment while on project sites

Compensation and Benefits

The anticipated annual salary range for this position is $90,000 to $120,000 per year. The final compensation offered may vary based on factors including experience, qualifications, geographic location, and internal equity.

This position is eligible for Sun Tribe's comprehensive benefits package, which includes medical, dental, and vision insurance, 401(k) with company match, life and disability insurance, paid time off, volunteer days, and access to an employee assistance program.

Sun Tribe is an equal opportunity employer and does not discriminate against any applicant or employee on the basis of age, color, disability, gender identity or expression, family medical or genetic information, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth and related conditions), race, religion, sex, sexual orientation, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Sun Tribe complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Sun Tribe operates. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Sun Tribe EPC, LLC is a drug-free workplace and participates in E-Verify. Offers of employment are contingent upon successful completion of a background check, drug screening, and employment eligibility verification through E-Verify.

By submitting an application, I certify that the information I have provided, including my application, resume, and any supporting materials, is true, complete, and accurate to the best of my knowledge. I understand that any false statement, material omission, or misrepresentation may result in the rejection of my application or, if employed, disciplinary action up to and including termination of employment. I also authorize Sun Tribe or its designated third-party representative to contact the professional references I have provided for the purpose of verifying my qualifications and suitability for employment.