Assistant Project Manager

Sloan Security Group LLC; Boise (ID); On-site; USD 55,000 - 82,000; Full time

Job summary

Sloan Security Group LLC is seeking an Assistant Project Manager to support Project Managers throughout project lifecycles. You will coordinate RFIs, submittals, procurement, and document control while liaising with design teams, subcontractors, and staff.

Responsibilities include scheduling, cost controls, change proposals, and project close-out. Travel up to 25% may be required; in-office for the first 6 months with potential hybrid arrangement thereafter.

Qualifications

• Must exhibit strong organizational, analytical, problem-solving, and communication abilities.
• Proficient in MS Office and document control processes; able to manage multiple priorities.
• Experience with procurement, RFIs, submittals, and cost controls is a plus.
• Familiarity with OSHA regulations and basic contract management knowledge.
• Ability to coordinate with design teams, subcontractors, and project staff.

Responsibilities

• Assist Project Managers in overseeing projects from start to finish.
• Coordinate RFIs, submittals, procurement, and document control.
• Support project scheduling, planning, and cost control efforts.
• Prepare change proposals and monitor project conditions.
• Assist with close-out and warranty hand-off.

Skills

Organizational skills

Analysis

Problem-solving

Communication

Accounting basics

Research

Documentation

Prioritization

HR knowledge (basic)

OSHA knowledge (basic)

Purchasing & record keeping

Contract management knowledge

Tools

MS Office (Excel, Word, Outlook)

ProCore

Critical Path method

Cost Controls

Interpreting plans and specifications

MS Project

Job description

Description

Job Summary

The Assistant Project Manager (APM) is responsible for assisting the Project Managers in overseeing projects from start to finish. The incumbent works closely with the project managers, prime-contractors, and subcontractors, as well as project Superintendents, and administrative positions. It coordinates labor, materials, and equipment towards successful project completion. The APM ensures proper close-out of projects occurs, including handoff to the warranty department. The Assistant Project Manager must have advanced organizational, problem-solving, and communication skills.

Essential Duties & Responsibilities

• Primary Domains
  • Requests for Information (RFIs)
  • Project Submittals
  • Procurement
  • Document Control

General Tasks, Duties, and Assignments

• Project Scheduling and Planning
  • Perform preliminary scheduling
  • Review project plans & specifications
  • Coordinate with Designers, as necessary
  • Material submittals & procurement
  • Coordinate labor force (schedules, locations, etc.)
  • Coordinate equipment
  • Submit Requests-For-Information (RFIs), as needed
  • Monitor project conditions and submit Change Proposals (CPs) as needed
• Documentation
  • Maintain change-order, submittal, RFI registries
• Close-Outs
  • Submit documentation close-out per project specifications
  • Meet with staff to discuss project performance
  • Ensure warranty letters are in place, as needed
  • Perform diversified duties

Requirements

Skillset

Must exhibit:

• Organizational, analysis, problem-solving, and cognitive abilities
• Computer, internet, and software knowledge and skills
• Communication skills via different means (phone, video conference, email, IM, etc.)
• Intermediate accounting, research, report development, and documentation skills
• Prioritization and multi-tasking between changing priorities
• Basic human resource management if personnel are supervised
• Basic knowledge of state/federal OSHA and other key regulations/compliance laws
• Basic purchasing, record keeping, and contract management knowledge

Personnel in this position must also

Demonstrable knowledge of and skills in:

• MS Office (Excel, Word, Outlook, etc.)
• ProCore
• Critical Path method
• Cost Controls
• Interpreting plans and specifications

Basic knowledge of

• Scheduling Software—MS Project
• Manpower planning, interpersonal communication, and deployment (i.e., managing people)
• Construction principles, methods, and practice
• OSHA30 certification
• Experience with Acumatica ERP is preferred.
• Familiarity with Acumatica or similar ERP systems is a plus.

Utilize

• Sloan internal reports and extranet
• Site specific manufacturer training (e.g., Delta, RSSI, etc.)
• Foundation construction accounting software
• Asana scheduling software
• TSheets time tracking software
• Gate systems theory, design, safety construction (UL325, ASTM F2200)

Travel

:

Be available to travel up to 25%, as necessary.

The employee must be able to obtain a passport and available to travel both domestically and internationally, when needed.

Working Conditions

:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to stand, sit, walk, talk and listen. The employee is occasionally required to use hands to touch, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• The employee must be able to frequently lift and/or move up to 25 pounds and occasionally move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position is in-office for the first 6 months, with the potential to transition to a hybrid work schedule based on performance and business needs.