Assistant Project Manager

Venergy Group; Allentown (Lehigh County); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

401(k) plan with company match

PTO & Sick time

Tuition assistance

Job summary

Venergy Group is seeking an Assistant Project Manager to support planning, administration, coordination, and financial control of federal construction projects. You will work closely with the Project Manager, Superintendent, and government representatives to ensure safety, schedule, and budget adherence.

This developing PM role requires managing controls and documentation and progressively handling small projects or portions of larger ones, in a fast-paced environment.

Qualifications

• Two or more years of experience in construction project coordination or related roles.
• Knowledge of drawings, RFIs, submittals, change orders, schedules, and closeout docs.
• Proficiency with Excel, Word, Outlook, PowerPoint, and Teams.

Responsibilities

• Project administration and document control.
• Prepare, process, distribute, and track RFIs, submittals, transmittals, meeting minutes, and change orders.
• Maintain current drawings, specs, amendments, and as-built information.
• Develop and maintain logs for submittals, RFIs, procurement, and closeouts.
• Review docs for accuracy and schedule/cost impacts.
• Assist with scheduling, procurement, and subcontractor coordination.
• Coordinate site logistics, outages, and work in occupied facilities.
• Support project setup, budgets, forecasting, and cost-to-complete.
• Attend progress, safety, and closeout meetings; prepare minutes.

Skills

Project coordination

Communication

Multitasking

Education

Associate or Bachelor's degree in Construction Management/Engineering/Architecture/Business/PM

Tools

Procore

Bluebeam

Microsoft Project

Primavera P6

Autodesk Construction Cloud

Job description

About Venergy Group:

Venergy Group is a certified Service-Disabled Veteran-Owned Small Business specializing in design-build construction, renovations, energy solutions, and project management for federal facilities, healthcare environments, schools, universities, and other institutional clients. Founded in 2009, Venergy operates with a veteran-led mission centered on Honor, Duty, and Integrity.

Job Summary:

The Assistant Project Manager supports the planning, administration, coordination, financial control, and closeout of assigned federal construction and facility-improvement projects. Working closely with the Project Manager, Superintendent, subcontractors, design professionals, government representatives, and internal support teams, the Assistant Project Manager helps ensure that projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

This position is intended for a developing project-management professional who can independently manage assigned project controls and documentation while progressively assuming responsibility for small projects or defined portions of larger projects.

Supervisory Responsibilities:

Duties & Responsibilities:

• Project administration and document control
• Establish and maintain complete project files in accordance with company and contract requirements.
• Prepare, process, distribute, and track RFIs, submittals, transmittals, meeting minutes, change documentation, correspondence, and action-item logs.
• Maintain current drawings, specifications, amendments, bulletins, approved submittals, and as-built information.
• Develop and maintain submittal, RFI, procurement, change-order, deliverable, and closeout logs.
• Review project documentation for accuracy, completeness, proper authorization, and potential cost or schedule impacts.
• Scheduling and procurement
• Assist with developing, updating, and communicating project schedules and short-term work plans.
• Track subcontractor activities, material approvals, fabrication status, equipment deliveries, long-lead items, inspections, and contractual milestones.
• Coordinate procurement activities with subcontractors, suppliers, field personnel, and the Project Manager.
• Identify potential delays and promptly escalation schedule risks with recommended corrective actions.
• Help coordinate site logistics, project phasing, outages, shutdowns, and work in occupied federal or healthcare facilities.
• Cost and contract administration
• Assist with project setup, budgets, commitments, cost coding, forecasting, and cost-to-complete information.
• Review subcontractor invoices and payment applications for completeness and consistency with work performed.
• Support owner invoicing, schedules of value, monthly requisitions, and required supporting documentation.
• Solicit and evaluate subcontractor pricing for changes and assist in preparing change-order requests.
• Maintain accurate records of pending changes, approved modifications, potential claims, and project financial status.
• Federal-client and stakeholder coordination
• Communicate professionally with government representatives, Contracting Officers, CORs, facility personnel, design professionals, subcontractors, vendors, and internal team members.
• Assist with preconstruction meetings, progress meetings, quality-control meetings, safety meetings, kickoff conferences, and closeout meetings.
• Prepare agendas, meeting minutes, status reports, briefing materials, and follow-up correspondence.
• Track government reviews, approvals, contractual deliverables, and action items.
• Support the Project Manager in monitoring compliance with the contract, statement of work, specifications, wage requirements, security procedures, and site-specific policies.
• Field support, quality, and safety
• Conduct regular project-site visits and coordinate closely with Superintendents and field personnel.
• Assist in reviewing drawings, specifications, existing conditions, and subcontractor scopes to identify conflicts or missing information.
• Support Venergy’s safety program and immediately report unsafe conditions or noncompliant work.
• Participate in quality-control inspections, preparatory and initial-phase meetings, punch-list inspections, commissioning activities, and customer walk-throughs.
• Help verify that installed work conforms to approved plans, specifications, submittals, codes, and contract requirements.
• Project closeout
• Develop and maintain the project closeout checklist from the beginning of the project.
• Collect and organize warranties, O&M manuals, training records, testing reports, inspection records, as-built documents, attic stock information, and other turnover materials.
• Coordinate punch-list completion and track outstanding corrections.
• Support final invoicing, subcontractor closeout, release documentation, and government acceptance.
• Document lessons learned and recommend process improvements for future projects.
• Minimum Qualifications
• Two or more years of experience in construction project coordination, project engineering, assistant project management, facility construction, or a related role.
• Associate or bachelor’s degree in Construction Management, Engineering, Architecture, Business, Project Management, or a related discipline; equivalent relevant experience may be considered.
• Working knowledge of construction drawings, specifications, RFIs, submittals, change orders, schedules, and closeout documentation.
• Strong proficiency with Microsoft Excel, Word, Outlook, PowerPoint, and Teams.
• Excellent written communication, organization, prioritization, and follow-through.
• Ability to manage multiple projects, deadlines, and stakeholders in a fast-paced environment.
• Valid driver’s license and ability to travel throughout the Mid-Atlantic region.
• Ability to access federal facilities and satisfy applicable background-screening or security requirements.
• Ability to work in office and construction-site environments and use required personal protective equipment.
• Preferred Qualifications
• Experience supporting Department of Veterans Affairs, GSA, Department of Defense, or other federal-agency projects.
• Experience with HVAC, mechanical, plumbing, building automation, electrical, energy-efficiency, or healthcare-facility construction.
• Experience with Procore, Bluebeam, Microsoft Project, Primavera P6, Autodesk Construction Cloud, or comparable platforms.
• USACE/NAVFAC Construction Quality Management for Contractors certification.
• CAPM, PMP-track experience, or other project-management education.
• Familiarity with federal contracting requirements, Davis-Bacon wage compliance, certified payroll, bonding, subcontract administration, and government modifications.
• Experience working in occupied healthcare or mission-critical facilities.
• Prior military service or experience working in veteran-led organizations is welcomed but not required.
• Accountability and ownership
• Professional written and verbal communication
• Planning and prioritization
• Risk identification and escalation
• Collaborative problem-solving
• Integrity and respect for government contracting requirements

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Constant movement and use of limbs, requiring good manual dexterity, coordination, and stamina.
• Must be able to occasionally walk, kneel and crouch.
• Ability to lift up to 50 pounds of force occasionally, and up to 20 pounds of force frequently.
• Requires good visual acuity and hearing.
• Ability to travel.
• Regularly works around moving mechanical parts and in outside conditions that include inclementweather, heat and humidity.
• Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the primary functions.
• This position requires regular work to be performed on-site at the designated office or other approved work location.
• Work schedules are established based on business needs. Any requests for schedule adjustments or changes in work location must be discussed in advance with, and approved by, your supervisor and leadership.
• Health Insurance, paid in part by the Company.
• Supplemental Insurance is available.
• Dental and Vision Insurance is available.
• Long-Term Disability (LTD) Insurance paid by the Company.
• Employee Assistance Program from Guidance Resources for emotional support, work and lifestyle support, and financial resources and legal guidance.
• Company 401(k) plan, with competitive company match.
• 5 paid holidays a year with 2 floating holidays.
• Continuing education and tuition assistance programs to assist in furthering your career with Venergy Group.
• Competitive PTO and Sick time.
• Year-end bonus eligibility based on annual performance reviews.
• Pet Insurance through Nationwide Pet Insurance.
• This role is designed to develop into a Project Manager position. The successful candidate will receive increasing responsibility for project controls, subcontract administration, financial performance, customer communication, and eventually independent management of smaller federal projects.

Equal Opportunity Employer, including disabled and veterans.