Assistant Project Accountant

Colonial Group; San Diego (CA); On-site; USD 56,000 - 68,000; Full time

Job summary

Balfour Beatty is seeking an Assistant Project Accountant to provide accounting and administrative support across project lifecycles. The role includes processing invoices, tracking subcontractor documentation, maintaining project records, and supporting financial reporting for multiple projects in a dynamic construction environment.

The position requires 0-2 years in accounting or related fields, an associate degree or equivalent experience, and proficiency with Microsoft Office applications.

Qualifications

• Associate degree in Accounting, Business, Finance, or related field preferred; equivalent experience considered.
• 0-2 years of accounting, administrative, or construction industry experience preferred.
• Basic understanding of accounting principles and office procedures.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Responsibilities

• Enter project-related transactions into the accounting system, including invoices, change orders, budget transfers, and payroll data.
• Process vendor and subcontractor invoices and track approvals.
• Review subcontractor pay applications and maintain records.
• Maintain project filing systems and assist with document management.
• Provide professional customer service to project teams and clients.

Skills

Strong organizational skills

Time management

Attention to detail

Verbal and written communication

Education

Associate degree in Accounting, Business, Finance, or related field

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

Summary

Provides accounting and administrative support to the Project Accountant and project management team throughout the life cycle of construction projects. Assists with maintaining project records, processing invoices, tracking subcontractor documentation, and supporting financial reporting activities to ensure accurate and timely project administration.

Project Accounting Support

• Assists with entering project-related transactions into the accounting system, including invoices, change orders, budget transfers, and payroll data.
• Reviews accounting documentation for completeness and forwards items for approval.
• Supports the preparation of owner billings and related backup documentation.
• Assists in maintaining accurate project cost records and supporting documentation.
• Generates routine reports for project teams as requested.
• Helps reconcile project files and records to ensure data accuracy.

Accounts Payable Support

• Processes vendor and subcontractor invoices in accordance with company procedures.
• Tracks invoice approvals and follows up on outstanding documentation.
• Assists with purchase order administration and invoice matching.
• Maintains electronic and paper accounting files.

Subcontractor Administration

• Collects and reviews subcontractor pay application packages for completeness.
• Tracks receipt of insurance certificates, contracts, and lien waiver documentation.
• Maintains subcontractor and vendor records.
• Assists with updating subcontractor/vendor logs and registers.

Project Administration

• Maintains project filing systems in accordance with company standards.
• Assists with document management, scanning, filing, and record retention.
• Supports payroll collection and submission activities.
• Assists with office administration including mail, supplies, and phone coverage.
• Supports EEO, MBE, and other compliance documentation requirements.

Customer Service and Team Support

• Provides professional customer service to project teams, subcontractors, vendors, and clients.
• Responds to routine inquiries and escalates issues when appropriate.
• Supports a positive and collaborative team environment.

Culture and Professional Development

• Demonstrates company values and professional conduct.
• Participates in training and development opportunities.
• Performs additional duties as assigned.

Working Conditions

• Majority of work is performed in a project office, construction jobsite office, or regional office environment.
• May occasionally visit active construction areas and be required to wear appropriate personal protective equipment.
• May support multiple projects simultaneously.

Education, Experience, and Knowledge

• Associate degree in Accounting, Business, Finance, or related field preferred; equivalent experience considered.
• 0-2 years of accounting, administrative, or construction industry experience preferred.
• Basic understanding of accounting principles and office procedures.
• Strong organizational and time management skills.
• Attention to detail and ability to handle confidential information.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Ability to work in a fast-paced environment and support multiple priorities.

The base compensation range for the role of Assistant Project Accountant posted above is $56,000-$68,000 annually.

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.