Assistant Program Manager

East House Corporation; City of Rochester (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

East House Corporation in Rochester, NY seeks an Assistant Program Manager to supervise Residential Advisors and Peer Support Specialists, partner with the Program Manager, and help oversee site operations, staff compliance, documentation, and alignment with agency policies to support client recovery.

This full-time role requires effective communication, leadership, and a commitment to coordinating services to promote independent living and recovery within the Rochester area.

Qualifications

• Effective oral and written communication skills.
• Ability to work independently and cooperatively in a culturally diverse environment.
• Basic computer literacy and intermediate proficiency in Microsoft Word and electronic documentation.
• Ability to effectively manage time and prioritize tasks.

Responsibilities

• Provide day-to-day supervision, support, and scheduling for Residential Advisors and Peer Support Specialists.
• Monitor daily documentation and shift notes for accuracy and completeness.
• Conduct regular supervision and team meetings.
• Participate in hiring and onboarding of new staff.
• Support and ensure compliance with individual service plans.
• Monitor the physical site, including cleanliness, safety, and necessary maintenance.
• Participate in incident review, response, and follow-up.
• Facilitate group activities that support recovery and independent living.
• Assist clients with activities of daily living as needed.
• Maintain collaborative relationships with internal and external stakeholders.

Skills

Communication

Independent work

MS Word

Documentation

Time management

Education

Associate’s degree in a human services–related field

Job description

East House is a dedicated non-profit organization committed to supporting individuals on their journey to recovery. We provide comprehensive services, including residential support, counseling, peer support and community outreach to empower individuals to overcome mental health and substance use disorders and lead fulfilling lives. Our mission is to foster a supportive environment that promotes healing and long-term recovery.

The Assistant Program Manager provides direct supervision to residential staff in collaboration with the Program Manager. This position assists with all aspects of site operations, including monitoring staff compliance, documentation, ensuring adherence to agency policy and procedures, and promoting an environment that supports client goals and recovery.

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. East House considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Responsibilities

• Provide day-to-day supervision, support, and scheduling for Residential Advisors and Peer Support Specialists.
• Monitor daily documentation and shift notes for accuracy and completeness.
• Conduct regular supervision and team meetings.
• Participate in hiring and onboarding of new staff.
• Support and ensure compliance with individual service plans.
• Monitor the physical site, including cleanliness, safety, and necessary maintenance.
• Participate in incident review, response, and follow-up.
• Facilitate group activities that support recovery and independent living.
• Assist clients with activities of daily living as needed.
• Maintain collaborative relationships with internal and external stakeholders.

Other

• Ensures compliance with policies, federal and state regulations.
• Collaborates with the Office of Ethics, Compliance & Quality on identifying and correcting non-compliance.

Note: This job description may not cover all job duties and is subject to change without notice. Job duties, responsibilities, and/or activities may change at any time with or without notice.

Skills & Abilities

• Effective oral and written communication skills.
• Ability to work independently and cooperatively in a culturally diverse environment.
• Basic computer literacy and intermediate proficiency in Microsoft Word and electronic documentation.
• Ability to effectively manage time and prioritize tasks.

COMPETENCIES

Alignment with East House Values

• Represents the organization professionally and aligns with its mission
• Performs work with integrity and in compliance with established processes, procedures, and regulations.

Accountability

• Takes responsibility for all work activities and personal actions.
• Follows through on commitments; implements decisions that have been agreed upon.
• Maintains confidentiality with sensitive information.
• Acknowledges and learns from mistakes without blaming others.
• Recognizes the impact of one’s behavior on others.

Commitment to Diversity, Equity, Inclusion & Belonging

• Values and embraces differences, backgrounds, experiences, and opinions of individuals and groups.
• Promotes an environment where everyone feels respected and included.

Operational Efficiency, Feedback, Continuous Improvement

• Manages day-to-day operations efficiently.
• Focus on process improvements and optimization.
• Provides and receives constructive feedback in a respectful manner and uses feedback to learn and improve both individually and as a team.

Relationship Building/Collaboration

• Develops and maintains positive relationships based on trust, respect, and mutual support.
• Builds and leads high-performance teams and establishes high standards of performance and conduct for oneself and others.

Working Conditions/Work Environment

Traditional office environment. Occasionally subjected to pressure due to time demands. Travel within the greater Rochester area. Potential for travel outside of Monroe County.

Physical Demands

The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, ability to reach above or below shoulders, use hands to type and/or perform light lifting and occasional stair-climbing.

Reasonable Accommodation

East House provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-238-4800 or email your request to [e-mail]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement

East House provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability, or any other protected statuses in its hiring, promotions, and other employment activities.

Requirements

Minimum Qualifications

• Associate’s degree in a human services–related field and two (2) years of related experience
  OR
• Equivalent experience in lieu of education may be considered

Licensure/Certification Requirements

• NYS motor vehicle license, safe driving record and availability of personal vehicle for work.
• OASAS licensed programs: Advanced Counselor CASAC or other QHP as defined by OASAS Operating Regulations required.