Assistant Program Director of Operations Administrators

Vinfen; Weymouth (MA); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

401(a) retirement plan

Medical, Dental and Vision insurance

Life and Disability insurance

Flexible Spending Accounts

Generous paid time off

Job summary

Vinfen seeks a Senior Fiscal Administrator to assist the Director of Service and senior program leaders with financial, service utilization and administrative operations. The role ensures compliance with Vinfen and funding source standards.

The position involves budgeting, billing, payroll liaison, and producing expense/utilization reports across multiple programs, with leadership responsibilities for admin staff.

Qualifications

• Two to three years’ experience in progressively responsible fiscal management.
• A high school diploma or equivalent is required; Bachelor’s degree strongly preferred.
• Experience with accounting, billing and payroll processes is desirable.

Responsibilities

• Prepare and monitor program budgets, forecasts and amendments under direction from senior leaders.
• Liaise with Vinfen’s Finance Department regarding accounting, billing and payroll issues.
• Analyze financial reports and initiate corrections where needed.
• Manage and reconcile program fees and rent collection for persons served.
• Review and reconcile petty cash as directed.
• Monitor Representative Payee and client expense accounts.
• Train program management and staff in administrative and financial functions.

Skills

Ops management

Financial management

Organizational skills

Analytical skills

Communication skills

Record-keeping

Problem solving

Leadership training

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

PC proficiency

Office software

Job description

Overview

Assist the Director of Service (DOS) Sr. Program Directors, and Program Directors with the management of financial, service utilization, and administrative operations. Ensure proper standards and regulations are adhered to as set forth by Vinfen and funding sources.

Responsibilities

The essential job duties/responsibilities of the position include but are not limited to the information listed below:

• Prepare and/or monitor program budgets, forecasts and amendments with direction from the DOS, Sr. Program Directors, and Program Directors.
• Liaison with Vinfen’s Finance Department regarding accounting, billing and payroll issues.
• Analyze financial reports and initiate accounting corrections.
• Manage and reconcile program fees and rent collection for persons served.
• Review and reconcile petty cash, as directed.
• Monitor and reconcile Representative Payee and Client Expense Accounts.
• Train program management and other staff in administrative and financial functions and responsibilities.
• Develop and distribute key indicator expense and utilization management reports under the direction of the Director of Service or Sr. Program Director.
• Manage all billing processes, including EIM and Food Stamps, to ensure accuracy and timeliness.
• Participate in various internal and external meetings regarding business operations with Vinfen and funding sources.
• Design and implement systems to facilitate administrative efficiency and effectiveness for work group.
• Remain up-to-date on financial issues and processes as related to Vinfen and funding sources.
• Provide direction to all administrative support staff for work group as directed by DOS.
• Perform other related duties, as required.

Knowledge and Skills:

• Knowledge of operations management procedures and practices
• Knowledge of financial management practices in human service organizations
• Organizational, analytical, and communication skills
• Excellent record-keeping skills
• Ability to negotiate and solve problems
• Ability to provide leadership and training to others
• Knowledge of personal computer applications and equipment
• Sensitivity to cultural, religious, racial, disability, and gender issues
• Ability to manage many competing priorities
• Ability to work in a professional and confidential capacity

About Vinfen

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visitwww.vinfen.org/careers.

Our comprehensive and generous benefits package includes (for eligible employees):

• A fully funded 401(a), employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
• First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)
• Employer-paid Short-Term Disability Insurance for employees who qualify
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• Voluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance
• Generous paid time off (Employees scheduled to work 20 hours or more per week).

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

Typical Requirements: Two to three years’ experience in progressively responsible fiscal management.

Preferred /Required Education: A high school diploma or equivalent is required; Bachelor’s degree strongly preferred.

Driving Requirements: May be called on to drive for Vinfen using either a Vinfen van or personal vehicle. A valid driver’s license must be presented at the time of employment. Incumbents must be at least 21 years of age, have maintained a valid US driver’s license for at least six months, and must be able to pass a driver’s screening background check, which is subject to annual checks. If driving, must maintain a safe driving record. If using a personal vehicle, must possess and maintain adequate insurance.

Physical Effort:Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb as this is a very physically active position.Must be able to lift at least 25 pounds using proper lifting techniques or the use of a two-person lift.Ability to operate a computer and other office equipment such as a calculator, copier, and printer.Ability to sit, reach, climb stairs, and maneuver through narrow spaces or hallways.

Ability to assist clients with tasks of daily living.

Ability to remain in a stationary position 50% of the time as needed.Ability to bend, reach, file, sit, stand, and move around the facility.

Ability to speak, hear, and communicate with clients, staff, and external representatives.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Pay Range

USD $57,072.00 - USD $57,072.00 /Yr.