Assistant Program Director Day Hab/Day Program

Vinfen; Massachusetts; Hybrid; USD 57,000 - 69,000; Full time

Job summary

Vinfen is seeking an experienced Program Administrator to support clinical, financial, and administrative operations of a Day Hab. You will supervise staff, liaise with guardians and vendors, and ensure compliance with funding sources and regulatory standards.

The role emphasizes on-site oversight, staff development, and coordination of program activities, with a focus on quality and value for persons served. A high school diploma is required; a Bachelor’s in Human Services is preferred.

Qualifications

• Three to five years of progressively responsible experience in human services.
• High School Diploma or equivalent; Bachelor’s in Human Services preferred; substitutions may apply.
• Driving is a requirement; valid license, insurance, and clean driving record required.

Responsibilities

• Direct and manage the activities of the program staff, including hiring, scheduling, training, and evaluating staff.
• Direct implementation plans for meeting program goals and objectives.
• Supervise direct care program staff and Site Managers; arrange trainings and update staff on policies.

Skills

Leadership

Staff supervision

Multi-tasking

Communication

Confidentiality

Education

High School Diploma or equivalent

Bachelor’s degree in Human Services

CPR Certification

First Aid Certification

Safety Care Certification

Job description

Overview

Assist the Program Director in managing the clinical, financial, and administrative operations of a day hab. Supervision of staff and contact with persons served, guardians, and other vendors. Ensure properstandards and regulations are adhered to as set forth by the funding sources. Ensure programs meet thequality standards and provide value to persons served and funding sources.

Responsibilities

The essential job duties/responsibilities of the position include but are not limited to the information listed below:

• Direct and manage the activities of the program staff. This includes involvement in the hiring, scheduling, training, and evaluating staff. Conduct regular staff meetings. Ensure staff is trained on all necessary plans, procedures, and practices.
• Direct implementation plans for meeting program goals and objectives.
• Assist in the supervision of direct care program staff and/or Site Managers. Schedule specific trainings, as required. Provide conflict resolution for staff, as necessary. Provide staff with new and updated policies, directives, and program systems.
• Monitor the quality and timely completion of all ISPs. Act as liaison to prospective program participants; arrange and perform intake procedures, conduct initial assessment of their appropriateness for the program.
• Provide on-site consultation to Site Managers on the daily operations and supervision of the site and staff, as needed. Assist Site Managers in completing comprehensive assessment for persons served, as needed
• Responsible for staff orientation, as needed.
• Oversee scheduling of staff, including on-call scheduling.
• Oversee purchasing for program sites and start up sites. Coordinate facilities management duties.
• Ensure program’s compliance with all internal quality and external licensing, certification and accreditation organization standards, regulations as well as program specific policies and procedures.
• Provide supervision and direction to program staff regarding habilitative/rehabilitative strategies, techniques, and interventions. Assist staff in developing and implementing effective strategies for persons served.
• May participate in Vinfen and/or funding agency committees, as requested. Attend other Vinfen and funding agency meetings, as requested.
• Participate in various internal and external meetings regarding intervention plans for persons served.
• Serve as a resource for program staff, family and friends of persons served, neighbors, public officials, and other providers.
• Perform various human resource management duties including paperwork submission, staff development, certification records maintenance, workers’ compensation claims, timesheet submission, and other related functions.
• Review Incident Reports for accuracy and corrective action. Assure corrective action plans are implemented and reported.
• Perform trainings, as needed.
• Provide crisis intervention, as needed.
• Maintain current on human services issues and trends such as techniques and tools available.
• Perform other related duties, as required.

Knowledge and Skills:

• Knowledge of personal computer applications and equipment
• Knowledge of operations management procedures and practices
• Knowledge of financial management practices in human service organizations
• Sensitivity to cultural, religious, racial, disability, and gender issues
• Knowledge and use of advocacy techniques
• Knowledge and use of different communication styles
• Organizational, strategic, participatory, collaborative skills
• Knowledge of human, legal, civil rights, community, and other resources
• Knowledge of available equipment, therapies, and service providers
• Knowledge of empowerment and self-advocacy techniques
• Knowledge of formal and informal assessment practices
• Knowledge of participatory planning techniques
• Knowledge of crisis intervention techniques
• Knowledge of documentation requirements
• Ability to provide leadership to staff
• Ability to multi-task
• Ability to work in a professional and confidential capacity

About Vinfen

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visitwww.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

Typical Requirements:Three to five years experience in progressively responsible human services functions.

Preferred /Required Education:A high school diploma or equivalent is required; Bachelor’s degree in Human Services. In some cases, experience may be substituted for academic training.

Driving Requirements:Driving is a requirement for this position using either a Vinfen van or personal vehicle. If using a personal vehicle, you must possess and maintain adequate insurance as well as maintain a safe driving record which is subject to annual checks. A valid driver's license must be presented at the time of employment. Incumbents must be at least 21 years of age, have maintained a valid US driver's license for at least six months, and must be able to pass a driver's screening background check.

Physical Effort:Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb as this is a very physically active position. Must be able to lift at least 25 pounds using proper lifting techniques or the use of a two-person lift. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to sit, reach, climb stairs, and maneuver through narrow spaces or hallways. Ability to assist clients with tasks of daily living. Ability to remain in a stationary position 50% of the time as needed. Ability to bend, reach, file, sit, stand, and move around the facility. Ability to speak, hear, and communicate with clients, staff, and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Required Certifications:CPR required within two weeks of hireFirst Aid required within two weeks of hireSafety Care required within 90 days of hire

Pay Range

USD $63,017.00 - USD $63,017.00 /Yr.