Assistant Program Director I

Turning Point Community Programs; Grass Valley (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Turning-Point-Community-Programs in Grass Valley, CA seeks an experienced manager to supervise Personal Service Coordinators and assist the Program Director in running the program.

The role emphasizes leadership, licensing compliance, staff development, and crisis intervention to ensure resident safety and program effectiveness.

This is a day-to-day management position with duties ranging from scheduling and audits to reporting to County authorities.

Qualifications

• Bachelor’s degree in social work, Psychology, or related field.
• 4 years of full-time work experience in a community program serving clients with mental illness.
• At least 1 year of managerial/supervisory experience.

Responsibilities

• Oversee coverage scheduling and staffing coverage.
• Make recommendations for program improvement and design.
• Ensure productivity standards to maintain fiscal viability of the program.
• Coordinate duties with the Program Director.
• Cover for absent staff to cover open shifts if needed.
• Maintain petty cash account.
• Conduct staff file audits and maintain personnel files per licensing requirements; conduct resident satisfaction interviews.
• Ensure site safety coordinator maintains monthly site inspections and safety records.
• Oversee medication distribution and related charting.
• Document significant events in the shift log related to client treatment outcomes.
• Process Denial of Rights forms monthly.
• Provide crisis intervention and on-the-spot counseling consistent with the program philosophy.
• Ensure safety, health, and well-being of staff and residents.
• Meet staffing/documentation requirements of CCL Title 22/17; manage time-off and off-site trainings when short-staffed.
• Provide timely reports to County and Administration.

Skills

Leadership

Staff supervision

Program management

Interpersonal skills

Education

Bachelor’s degree in social work or related field

Job description

Under the administrative supervision of the Program Director, this position is responsible for the supervision of Personal Service Coordinators and assisting the Program Director in the functioning of the program.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program. This is a management position responsible for all phases of the management process within the assigned program.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Responsible for all coverage scheduling, including unexpected absences.
• Makes recommendations for program improvement and design.
• Ensures staff compliance with productivity standards to ensure the fiscal viability of the program.
• Works closely with the Program Director in the coordination of duties.
• Covers for absent staff to cover open shifts if no other coverage is possible.
• Maintains petty cash account.
• Conducts internal record audits and is responsible for maintaining staff personnel files in compliance with licensing requirements; conducts resident satisfaction interviews.
• Ensures that site safety coordinator maintains monthly site inspections and safety records.
• Oversees medication distribution and related charting.
• Records in the log significant events of the shift and observations of individual clients which may be relevant to the client’s treatment and/or success or failure at Turning Point.
• Completes Denial of Rights forms every month.
• Provides prompt intervention in the event of a crisis, both to stop the crisis and to notify, when indicated, persons and agencies necessary for the resolution of the crisis; provides “on-the-spot” counseling that is both helpful to the residents and consistent with the philosophy of the program.
• Ensures the safety, health, and well-being of staff and residents.
• Ensures program meets staffing/documentation requirements of CCL Title 22 or Title 17 as appropriate to program license at all times, including particular sensitivity to such issues as requests for time off or scheduling of off-site trainings when the site is short-staffed by more than one person per shift at any given time.
• Provides all necessary reports to the County and Administration in a timely fashion

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Education, Training, and Experience

A typical way of obtaining the knowledge, skills, and abilities outlined above is through graduation from an accredited college or university with a bachelor’s degree in social work, Psychology, or a related field; four (4) years of full-time work experience in a community program that served clients with mental illness, and at least one (1) year of managerial/supervisory experience.

Licenses; Certificates; Special Requirements:

• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old, excluding all modes of two-wheeled transport, including bicycles, mopeds, and motorcycles.

Travel Required

Yes . As needed for client transport and program support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.