Assistant Principal/Attendance Clerk 3 10 months

Reading School District l Reading, Pa.; Reading (Berks County); On-site; USD 32,000 - 42,000; Full time

Job summary

Reading School District in Reading, PA seeks an Elementary School/Middle School Attendance/General Office Clerk to support daily attendance, routing calls, and front-desk operations.

The role requires a high school diploma, solid PC skills, and the ability to type 55 wpm; the position is full-time within a 10-month contract. It offers routine hours and opportunities to support families and students.

Qualifications

• Graduation from High School or equivalent; business training preferred.
• Experience in general office/clerical duties.
• Proficiency in MS Word and keyboard data entry (55 wpm).

Responsibilities

• Greets visitors, screens phone calls, and disseminates messages.
• Processes students who arrive late.
• Enters absentees into the computer and generates lists for teachers.
• Records and files students’ absentee notes.

Skills

Microsoft Office

Typing 55 wpm

Clear communication

Teamwork

Education

High School Diploma or GED

Business school training (preferred)

Tools

MS Word

MS Excel

Job description

Position Title: Elementary School/Middle School Attendance/General Office Clerk

Classification: AFSCME - Group 3, Full-time, 10-month

Reports To: Building Principal

ESSENTIAL FUNCTIONS

Other duties may be assigned.

The essential functions of this position include, but are not limited to the following fundamental duties:

• Greets visitors, screens phone calls, and disseminates messages.
• Processes students who arrive late.
• Enters absentees into the computer and generates lists for teachers.
• Records and files students’ absentee notes.
• Calls parents for chronic absentees.
• Types a minimum of 55 words per minutes.
• Sends notices, does fining, does truancy referrals.
• Sends out school suspensions.
• Sorts, delivers inter-office mail.
• Checks afternoon attendance.
• Performs other duties as assigned by the Superintendent or his/her designee. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.

Supervisory Responsibilities

None

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

Graduation from High School or equivalent, preferably supplemented by business school training or an equivalent combination of training and experience. Experience in general office and clerical duties.

Specialized Knowledge

PC and Microsoft Office applications (i.e. MSWord); Type minimum 55 wpm.

Language Skills

• Ability to communicate clearly and distinctly.
• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to deal effectively and courteously with associates and the general public.

Mathematical Skills

• Ability to add and subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply basic arithmetic calculations.

Reasoning Ability

• Ability to follow written and verbal directions.
• Ability to complete assigned tasks with minimal supervision.

OTHER SKILLS And ABILITIES

• Ability to communicate clearly and concisely, both orally and in writing to all levels of the District and community.
• Ability to work as a member of a team.
• Ability to work in an environment with frequent interruptions.
• Ability to be able to deal effectively and courteously with people.
• Ability to be cooperative, congenial and service-oriented.
• Ability to take instruction and follow directions.
• Auditory acuity to be able to use the telephone and greet visitors.
• Ability to complete assigned tasks with minimal supervision.
• Ability to organize office setting to efficiently accomplish tasks.
• Ability to work under supervision and make appropriate work-related decisions.
• Ability to exercise good judgment in prioritizing tasks.
• Ability to perform duties that entail handling sensitive information with awareness of all District requirement and Board of Education policies and state and federal laws.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is frequently required to stand; walk; bend, twist and stoop. The employee must occasionally lift and/or move up to 15 pounds, such as computerized reports. Manual dexterity to prepare mailings and use office equipment. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work required overtime in order to meet reporting deadlines.

Terms Of Employment

As per terms and conditions set forth in the contract between the School District of Reading and the American Federation of State, County and Municipal Employees, AFL-CIO, District Council 88.

Approved By: Dr. Anthony A. Georeno Rev. 12/05 TC

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Reading School District is an equal opportunity employment, educational and service organization.

JD-MidSchattendClrkGrp3—FT10month