Assistant Portfolio Manager

Rexford Industrial; San Diego (CA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Assistant Portfolio Manager in beautiful San Diego. This role offers a unique opportunity to support the management of a diverse portfolio of industrial properties while working in a hybrid model. You will play a vital role in ensuring the accuracy of financial processes, assisting with property inspections, and enhancing tenant experiences. With a focus on collaboration and excellence, you will be part of a dynamic team that values your contributions and fosters professional growth. If you are passionate about property management and customer service, this position is perfect for you.

Benefits

Premier benefits package

Bonus eligibility

Long-term stock incentives

Qualifications

• Bachelor's Degree with 2+ years in commercial property management.
• Strong skills in budgeting and CAM reconciliation.

Responsibilities

• Manage daily invoices and tenant billing processes.
• Assist with property inspections and tenant move-ins/outs.
• Support the Property Management team with various reporting needs.

Skills

Customer Service

Budgeting

CAM Reconciliation

Property Management

Education

Bachelor's Degree

2+ years of commercial property management experience

Tools

Yardi Elevate

Microsoft Excel

Job description

Assistant Portfolio Manager

We are experiencing growth and have an exciting opportunity for an Assistant Portfolio Manager to join our team in the corporate office. Reporting to the Senior Portfolio Manager, you will provide support to the Property Management Department and Portfolio Managers in the management of an assigned portfolio of industrial properties.

Location: #LI-Hybrid / San Diego, CA
Employment Type: Full-time
Work Arrangement: You will follow a hybrid work model, offering a balanced blend of remote and in-office work.

About The Role

• Approve daily invoices and review them to ensure the accuracy of accounts payables.
• Prepare and process tenant bill-backs, TI reimbursement, and check requests.
• Pre-posting of the monthly rent roll and distribution of monthly rent statements.
• Provide follow-up and updating notes on delinquencies, watchlist, and monthly late fee reports.
• Prepare all required legal notices, including Notices of Non-Responsibility process, 3-day notices, and notices of abandonment.
• Assist with property inspections, including Yardi input.
• Assist with tenant move-in and move-out walkthroughs, including checklist review.
• Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
• Assist the Manager and/or Director of Property Management with vendor bidding, monitoring vendor POs, and contract agreements. Implement the approved operating and capital budgets, resolving property management issues, and different departments' needs.
• Provide support to the Manager and/or Director of Property Management with various reporting needs, including accrual, space prep, watchlist and incident reports, etc.
• Assist the Manager and/or Director of Property Management with Tenant and Suite build-outs and capital upgrades.
• Provide support to update tenant and vendor's insurance certificates.
• Prepare tenant notifications for property activities and lease compliance.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist Tenants with the online Tenant portal for rent payments and work order requests.
• Maintain properties in the Yardi Elevate system for service calls and ensure the completion.
• Maintain property certification tracking: fire life safety tracking and HVAC inventory spreadsheets (can maintain complex spreadsheets).
• Maintain/Save lease and contract files, and other files located within the corporate shared drive.
• Perform other activities as needed by the Managers and/or Director of Property Management to provide a high operation standard.

About You

• Bachelor's Degree and/or equivalent 2+ years of commercial property management experience.
• Experience providing excellent internal and external customer service.
• Experience with Budgeting and CAM Reconciliation processes.

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

Rexford Industrial's total reward plan includes a premier benefits package, bonus eligibility and long-term stock incentives. The expected hourly rate range for this role is $31.25 to $38.87 (annualized equivalent of $65,000 to $80,000) with a 10% discretionary annual bonus target and stock grant eligibility.

*The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letters.