Assistant Operations Manager

North Vending; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Assistant Operations Manager to enhance administrative efficiency within the team. This role involves managing schedules, organizing files, and ensuring smooth operations through effective communication and relationship management. You will collaborate with department managers to streamline processes and maintain excellent vendor relations. If you possess strong organizational and interpersonal skills, and are eager to contribute to a dynamic environment, this opportunity is perfect for you. Join a team dedicated to operational excellence and help drive the success of the organization.

Qualifications

• Proven experience as an Operations Assistant or similar role.
• Excellent communication and organizational skills are essential.

Responsibilities

• Answer questions from staff and stakeholders promptly.
• Assist with recruitment and onboarding processes.

Skills

Operations Management

Communication Skills

Organizational Skills

Interpersonal Skills

Customer Service

Education

Relevant training or certifications

Job description

We are looking for an Assistant Operations Manager to join our team and help our leaders and staff complete administrative tasks as needed. Operations Assistant responsibilities include scheduling appointments, organizing files, and distributing mail as required. Ultimately, you will work with department managers to ensure all administrative tasks are completed to keep the department running smoothly.

Responsibilities

• Promptly answer the questions of staff and other stakeholders
• Provide excellent customer service and maintain relationships with vendors
• Prepare and file forms and other documents
• Assist with recruitment and onboarding processes
• Take inventory and order office supplies as needed
• Update logs and order forms
• Analyze all operations and forward suggestions for improvement to the Manager

Requirements and skills

• Proven work experience as an Operations Assistant or similar role
• Excellent written and verbal communication skills
• Superb organizational abilities
• Outstanding interpersonal skills
• Relevant training and/or certifications as an Operations Assistant
• Valid Drivers License

*In order to share details on the product line and commission structure during the interview process you might be asked to sign a confidentiality and non-disclosure agreement.