Assistant Office Services Manager

SCS Engineers; California, Long Beach (MO, CA); Hybrid; USD 73,000 - 78,000; Full time

Job summary

A leading company focused on climate solutions is seeking an Assistant Office Services Manager in California. This role involves managing office activities, handling client invoices, and supporting project managers. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office. Join a 100% employee-owned firm offering career growth and a comprehensive benefits package.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

Employee Stock Ownership Plan (ESOP)

401K with Employer Match

Annual Bonuses

Paid Holidays

PTO

Parental Leave

Qualifications

• At least 5 years of office experience, including client invoice preparation.
• Strong skills in Microsoft Office required.

Responsibilities

• Manage activities assigned by the Senior Office Services Manager.
• Prepare, log, upload, and track monthly client invoices.
• Reconcile monthly credit card bills.

Skills

Organizational Skills

Microsoft Office

Education

AA or BA/BS degree

Tools

Vision Vantagepoint

Job description

Assistant Office Services Manager

Location: US-CA-Long Beach

Category: Administration

Position Type: Full Time Regular

What we are looking for

We are seeking an Assistant Office Services Manager to support our Business Unit. You will be responsible for managing activities assigned by the Senior Office Services Manager, requiring proficiency in Microsoft Office applications, familiarity with company formats and forms, strong organizational skills, and the ability to handle multiple deadlines. You will report to the Senior Office Services Manager and may work a hybrid schedule reporting to our Long Beach, CA or San Diego, CA offices.

How you can make an impact

• Add clients, projects, and billing terms to Vision Vantagepoint.
• Review timesheets and expense sheet batches.
• Prepare, log, upload, and track monthly client invoices.
• Follow up on Accounts Receivable, including sending statements, providing AR reports, and assisting clients with inquiries.
• Reconcile monthly credit card bills.
• Assist with new hire orientation and training on Time and Expense sheets.
• Support Project Managers with Client Purchase Order tracking and Vantagepoint reports.
• Provide ad-hoc support as directed by senior staff.
• Coordinate planning of office events such as lunches and holiday parties.

Qualifications

• AA or BA/BS degree preferred.
• At least 5 years of office experience, including client invoice preparation.
• Strong skills in Microsoft Office required.
• Relevant billing and accounting experience necessary.
• Ability to work independently and as part of a team, providing guidance to others.

Pay Range

USD $73,000.00 - USD $78,000.00 /Yr.

Additional Information

Our pay ranges are influenced by experience, internal pay equity, and location. Benefits include medical, dental, vision, life and disability insurance, an employee stock ownership plan (ESOP), 401K with employer match, annual bonuses, student debt contributions, paid holidays, PTO, and parental leave. We are an Equal Opportunity Employer. For questions or accommodations, contact [e-mail].

Join our 100% employee-owned firm focused on climate solutions and environmental improvements for over 50 years. We offer career growth opportunities and a comprehensive benefits package.