Assistant Manager, Physical Plant and Maintenance (PABT)

The Port Authority of NY & NJ; New York (NY); Hybrid; USD 120,000 - 191,000; Full time

Job summary

The Port Authority of NY & NJ seeks an Assistant Manager for Physical Plant and Maintenance to lead maintenance, environmental, and construction programs at the Port Authority Bus Terminal. You will supervise staff, manage contracts, and oversee budgets while coordinating with project management and engineering teams.

Responsibilities include evaluating maintenance systems, developing proposals, and ensuring projects stay on time and within budget. Remote work up to one day per week is permitted.

Qualifications

• Bachelor’s degree in Engineering from an accredited college or university.
• Must possess a valid Driver’s License.
• Demonstrated experience managing major facility maintenance programs OR designing or constructing building infrastructure systems.

Responsibilities

• Direct a wide variety of maintenance activities including overall facility maintenance and supervision of staff.
• Evaluating maintenance systems and data and related reports.
• Coordinate infrastructure renewal activities and capital projects with Project Management, Asset Management and Engineering Staff.
• Managing the Maintenance Unit’s budget.
• Coordinate all physical plant activities with project management, engineering, other departments, and outside agencies for construction projects.
• Oversight of multiple projects including in-house construction by maintenance staff.
• Develop project proposals including scope of work and budget for review and approval.
• Monitor project progress for milestone completion and ensure expenditures are within budget.
• Establish and monitor performance objectives for designated staff.
• Support tenant operations and assist with Port Authority Bus Terminal replacement efforts.

Skills

Facility maintenance management

Building systems knowledge

Contract management

Budget management

Supervisory experience

Project coordination

Contract drawings analysis

Customer service orientation

Communication skills

Problem-solving

Education

Bachelor’s degree in Engineering

Tools

SAP

BudgetPRO

PeopleSoft

Microsoft Office

Job description

About the Role

Under the direct supervision of the Manager, TB&T Physical Plant (PPM), the Assistant Manager, Physical Plant and Maintenance is responsible and accountable for managing the performance of the Port Authority Bus Terminal’s (PABT) Maintenance, Structural Integrity, Environmental, Hazardous Waste Management, Sanitation, Tenant Alteration Process, and Construction programs, including in-house projects.

Responsibilities

• The APPM will direct a wide variety of activities including overall maintenance of the facility; developing, reviewing and monitoring contracts; overseeing the administration of these contracts; administration of maintenance labor agreements and participation in maintenance grievance and disciplinary hearings; supervision of maintenance staff.
• Evaluating maintenance systems and data and related reports.
• Coordinating infrastructure renewal activities and capital projects with Project Management, Asset Management and Engineering Staff.
• Managing the Maintenance Unit’s budget.
• Coordinating all physical plant activities with project management, engineering, other departments, and outside agencies for construction projects, including special inspections.
• The APPM will have oversight responsibilities for managing multiple projects of varying complexities, including in-house construction projects performed at the PABT by maintenance staff of various trade disciplines.
• The APPM will be required to develop project proposals including scope of work and budget requirements for review and approval by the department.
• Monitor project progress for milestone completion and ensure expenditures are within budget.
• Establish and monitor performance objectives for all designated staff associated with those projects.
• Other responsibilities will include, but not be limited to facility tenant support, and assistance as needed with Port Authority Bus Terminal replacement project efforts. In the absence of the PPM, the APPM may assume responsibility for the maintenance operations at the PABT.

Minimum Qualifications

• Applicant must have a Bachelor’s degree, preferably in Engineering, from an accredited college or university.
• Must possess a valid Driver’s License.
• Demonstrated experience managing major facility maintenance programs OR designing or constructing building infrastructure systems.

Desired Qualifications

• Knowledge of major building systems and programs including Mechanical, Electrical, Structural, Environmental, and Fire Protection and Life Safety.
• Demonstrated ability to coordinate support for the development, design, and construction of various facility projects.
• Demonstrated experience in analyzing and evaluating contract drawings, tenant alteration and applications, to identify associated impacts on the facility and recommend alternatives.
• Demonstrated experience in managing a diverse array of supervisory and field staff, including demonstrated experience supervising unionized staff.
• Demonstrated ability to work effectively under a variety of conditions, with the ability to maximize resources and operate independently; be reachable 24 hours a day, 7 days a week, and have the ability to report to work expeditiously in response to facility emergencies including snow alerts.
• Demonstrated ability to set work priority to adjust to changing situations.
• Demonstrated experience identifying, understanding and integrating customer service needs into the day-to-day decision making.
• Demonstrated ability to develop and employ problem-solving approaches that are sensitive to organizational, community and customer concerns.
• Demonstrated written and oral communication skills.
• Thorough knowledge of Port Authority operating policies and procedures, including those related to administration, budget, human resources, maintenance procedures, business planning, contract administration, and the authorization process.
• Demonstrated experience with SAP, BudgetPRO, PeopleSoft, Microsoft Office Suite.

Selection Process

The application process varies by position but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation, Benefits & On-Site Collaboration Requirements

The Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports development and recognizes achievement. Click here for more information about benefits, our culture, and career development opportunities.

The Port Authority of New York and New Jersey anticipate that the actual salary offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected compensation range for this role is:

Minimum: $119,678 Midpoint: $155,582 Maximum: $191,490

In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week, subject to operational and business needs.