Assistant Manager - Crescent Grove, Castro Valley CA

Eden Housing, Inc.; Castro Valley (CA); On-site; USD 27,910 - 32,566; Full time

Job summary

Eden Housing, Inc. seeks an Assistant Manager to support the Community Manager in day-to-day operations of housing facilities for eligible residents. You will handle clerical tasks, resident interactions, and coordination of maintenance to ensure smooth operations in a compliant, community-focused environment.

The role emphasizes accuracy, teamwork, and maintaining professional standards while promoting equitable housing and positive resident relations.

Qualifications

• 6 months clerical/office experience or related training.

Responsibilities

• Order office supplies.
• Schedule maintenance repairs and file work orders.
• Assist in resident move-in/out procedures and unit inspections.
• Maintain wait list and process applications per EHMI policies.

Skills

Typing at 40 wpm

Independent / team work

Tools

YARDI

Word

Excel

Outlook

Job description

Wage Range: Minimum $20.26 - Maximum $23.64 an hour

Position Summary

Within established management operating and fiscal policy, the Assistant Manager assists the Community Manager in managing the day-to-day activities of operating and maintaining facilities and equipment in housing projects designed to provide low‑income families, seniors, special users, or other eligible individuals with furnished or unfurnished housing in single or multi‑unit dwellings by performing the following duties.

Essential Duties and Responsibilities

• Orders office supplies.
• Schedules maintenance repairs, generates and files completed work orders and follows up.
• Assists in resident move‑in/out procedures and unit inspections.
• Maintains wait list and processes applications in conformance with compliance regulations and EHMI policies; explains entire move‑in procedures.
• Collects rent and accounts for monies collected; performs daily bank deposits, as needed.
• Answers telephone and handles office interactions in a friendly, courteous and sincere manner.
• Sorts and distributes inner office mail.
• Prepares recertifications of residents by interviewing residents, obtaining appropriate documentation and completing worksheets. Submits worksheets to manager or Property Supervisor for approval.
• Compiles and maintains accurate written records of residents (e.g., Emergency Information, Incident Reports, etc.) and maintains resident files in a neat and orderly manner according to EHMI standard policies.
• Refers applicants to alternative housing if all available units are occupied or if the wait list is closed.
• Ensures consistent application of project rules and regulations.
• Ensures consistent application of Program (HUD, CHFA, RHCP, TCAC, etc.) rules and regulations.
• Prepares Project Status Reports (PSR’s).
• Maintains a clean and well‑organized office.
• Maintains a businesslike and professional appearance.
• Promotes harmonious relations among residents, housing personnel and persons of the community; demonstrates enthusiasm and stamina for housing project and position; represents project in business‑related matters to the residents and to the community at large; is sensitive to the housing philosophies of the owner/sponsor.
• Maintains congenial relationships with all residents and resident service coordinator/agencies; is understanding of and sensitive to cultural background, economic status and those with special needs; and adheres to Equal Employment and Equal Housing Opportunity requirements.
• Exercises common sense, good judgement, consistency, and self‑control in day‑to‑day contact with residents and in other business‑related matters.
• Demonstrates company loyalty and integrity in all financial matters, in reports to supervisors and other management personnel, and in relationships with residents and co‑workers.
• Actively participates in our culture of inclusivity.

Qualifications

Education and/or Experience

• 6 months clerical/office experience or other related experience and/or training.

Preferred Skills and/or Abilities

• Type professionally and accurately at a minimum of 40 wpm.
• Previous experience in property management is a plus.
• General understanding of preventive and ongoing apartment maintenance.
• Computer literacy – PC hardware, YARDI software a plus.
• Proficient in word‑processing and spreadsheet software (Word, Excel, Outlook).
• Self‑starter, flexible, detail‑oriented, and well organized.
• Ability to work independently and in a team environment.
• Experience working with diverse groups, i.e., staff, residents, outside contacts.
• Commitment to the company’s goals and philosophy.
• Passionate about equitable housing.

Certificates, Licenses, Registrations

Experience with HUD or CTCAC properties is a plus.

Language, Math & Reasoning Skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, government regulations, loan documents, financial reports, regulatory agreements and other legal documents. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information to top management, public groups and officials, and/or boards of directors. Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to produce budgets and analyze financial reports, income statements and perform cost analyses. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Job Description Revision

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.

Eden Housing is an Equal Employment Opportunity Employer. It is the policy of the Organization to provide equal employment opportunity to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status under applicable laws.