Assistant Manager, Building Services

University of Texas at Austin; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

University of Texas at Austin is seeking an Assistant Manager, Building Services to oversee George I. Sanchez Building operations within the College of Education.

Responsibilities include daily maintenance coordination, safety compliance, and space management to support faculty and staff. Reporting to the Construction and Facilities Manager, the role requires coordinating with UT departments, scheduling maintenance, managing key inventories, and handling emergencies as needed.

Qualifications

• Associate's Degree in General Studies with at least 6 years of facilities maintenance work or related building operation services and a minimum of 2 years of supervisor experience.
• Relevant education and experience may be substituted as appropriate.
• Experience at the University of Texas or in a university setting preferred. Demonstrated communication and teamwork skills.

Responsibilities

• Attend UT's building manager meetings and monitor the COE Facilities email for incoming requests.
• Conduct daily facilities walk-throughs and report nonstandard conditions, inspect the building for signs of damage or wear issues, cosmetic projects and more.
• Schedule regular building maintenance and janitorial services.
• Plan and facilitate equipment and furniture moves.
• Coordinate utility outages with occupants.
• Ensure that laboratories are following Environmental Health and Safety policies and procedures.
• Maintain Electronic Physical Security Systems (EPSS), AEDs, fire extinguishers and handle all emergency situations within established procedures.
• Maintain emergency preparedness guide, evacuation plan, shelter in place locations, etc.
• Manage key inventory, issue keys, collect keys, issue keypad codes, maintain SZB EPSS access list.
• Assist the Construction and Facilities Manager on construction projects by coordinating communication with faculty and staff.
• Enter service requests in the WORKS system and report when work is completed.
• Report emergent issues on evenings, weekends, and holidays to the Construction and Facilities Manager.
• Responsible for space inventory and maintenance of space records; including usage, occupants, and capacity.

Skills

Communication skills

Verbal & written instructions

Safety adherence

Team player

Customer service

Education

Associate's Degree in General Studies

Job description

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Purpose

To be the point of contact for daily building operations-related issues and assist the Construction and Facilities Manager with the spaces in the George I. Sanchez Building affiliated with the College of Education.

This position will include ensuring life safety and security measures, maintaining daily building operations, and overseeing general maintenance and repair tasks for the building and their integrated systems. The position monitors, coordinates, and provides operational support for all activities associated with the George I. Sanchez Building. The Assistant Manager, Building Services will assist in collaboration with building occupants and various UT departments within the college. They will also coordinate inspections of spaces in SZB and report issues to appropriate university units for corrective action.

Responsibilities

• Attend UT's building manager meetings and monitor the COE Facilities email for incoming requests.
• Conduct daily facilities walk throughs and report nonstandard conditions, inspect the building for signs of damage or wear issues, cosmetic projects and more. Check all SZB classrooms and conference rooms for cleanliness and operation for daily use.
• Schedule regular building maintenance and janitorial services.
• Plan and facilitate equipment and furniture moves.
• Coordinate utility outages with occupants.
• Ensure that all laboratories are following Environmental Health and Safety policies and
• procedures.
• Maintain Electronic Physical Security Systems (EPSS), AED's, fire extinguishers and handle all emergency situations (medical, fire, evacuations, etc.) within established procedures.
• Maintain emergency preparedness guide, evacuation plan, shelter in place locations, etc.
• Manage key inventory, issue keys, collect keys, issue and maintain keypad codes, maintain
• SZB EPSS access list.
• Assist the Construction and Facilities Manager on construction projects by coordinating communication with faculty and staff.
• Point of contact for campus facilities and maintenance crews. Enter service requests in the UT
• service ticket system (WORKS) and report when work is completed.
• Report emergent issues on evenings, weekends, and holidays to the Construction and Facilities
• Manager.
• Responsible for space inventory and maintenance of space records; including usage,
• occupants, and capacity.
• Report to the Construction and Facilities Manager regarding repair and maintenance of facilities and equipment.
• Other related duties as assigned.

Required Qualifications

Associate's Degree in General Studies with at least 6 years of facilities maintenance work or related building operation services and a minimum of 2 years of supervisor experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience at the University of Texas or in a university setting. Demonstrated excellent communication skills. Demonstrated ability to follow verbal and written work instructions. Demonstrated ability to adhere to safety rules and regulations. Demonstrated ability to work as a team member. Demonstrated customer service skills.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Pushing, pulling and moving up to 50 pounds, Repetitive use of a keyboard at a workstation, Use of manual dexterity, Typical office environment, Climbing of stairs, climbing of ladders, lifting and moving May be required to work in confined spaces extended shifts including nights, weekends, and holidays. May be exposed to loud noise, high dust and allergen levels. Operate job related equipment. May work around standard office conditions. May work around biohazards. May work around chemicals. May work around electrical and mechanical hazards.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.