Assistant Maintenance Coordinator - Nashville

VetJobs; Nashville (TN); On-site; USD 57,000 - 67,000; Full time

Job summary

A leading company is seeking an Assistant Maintenance Coordinator responsible for managing maintenance contracts and ensuring seamless operations. Ideal candidates should have an Associate’s degree or equivalent experience in contract management. Strong communication, organizational, and facility maintenance knowledge are essential. This on-site role plays a key part in maintaining service standards while supporting various departments and stakeholders.

Qualifications

• Associate's degree or 2-4 years of contract management experience.
• Valid CLASS D Driver's License required.

Responsibilities

• Oversee maintenance contracts and ensure timely completion of activities.
• Inspect work, maintain records, and ensure quality control.

Skills

Facility maintenance knowledge

Relationship building skills

Effective communication skills

Organizational and prioritization skills

Attention to detail

Supervisory skills

Willingness to learn

Education

Associate's degree in a related field

Tools

Microsoft Office

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Accepting Applications until filled.

Minimum Starting Salary : $57,996

Job Summary :

The Assistant Maintenance Coordinator is responsible for overseeing various Maintenance Department contracts to ensure seamless execution, including evaluating contractor performance, reviewing daily operations, planning, and acting as a liaison between internal and external customers. Responsibilities include planning maintenance activities, ensuring timely completion, communicating with partners, updating schedules, and managing data in the Computerized Maintenance Management System (CMMS).

This role oversees major maintenance service contracts such as building, custodial, baggage handling, landscaping, janitorial, elevator, escalator, waste removal, fencing, and CNG station operations. Contract performance is measured through Key Performance Indicators (KPIs).

Key duties include coordinating with contractors, inspecting work, maintaining records, ensuring quality control, analyzing CMMS reports, maintaining reports and budgets, and collaborating with various departments and stakeholders such as airlines, TSA, and tenants.

The role involves participating in maintenance operations, responding to after-hours calls, working with DBE and SMWBE firms, assisting with procurement, and attending relevant meetings. It may also involve serving as a signatory authority and ensuring safety regulations are followed. Regular attendance and supporting the organization's core values (RISE) are essential.

Qualifications :

Required :

• Associate's degree in a related field or 2-4 years of contract management experience in maintenance services, or less than 2 years if applicable.
• Valid CLASS D Driver's License.

Preferred :

• Certified Member (CM) of the American Association of Airport Executives (AAAE).

Knowledge, Skills, and Abilities :

• Facility maintenance knowledge
• Relationship building skills
• Effective communication skills
• Organizational and prioritization skills
• Proficiency in Microsoft Office and computer use
• Attention to detail
• Supervisory skills
• Presentation skills
• Reading and writing comprehension
• Willingness to learn and dependability
• Initiative and responsible decision-making
• Professionalism and ethical behavior
• Ability to obtain and maintain a SIDA badge

Additional duties include creating documentation, managing contracts, and supporting airport operations during winter events and special occasions.