Assistant IV, Administrative

American Red Cross; Charleston (WV); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental Vision plans

Health Spending Accounts

PTO: Starting at 15 days a year

Holidays: 11 paid holidays

401K with up to 6% match

Paid Family Leave

Employee Assistance

Disability and Insurance: Short + Long

Service Awards and recognition

Job summary

The American Red Cross is seeking a Regional Executive Coordinator in Charleston, WV to partner with the Regional CEO and Leadership Team, driving focus, alignment, and results across the Central Appalachia region. This leadership-support role blends organization, communication, and initiative to turn plans into action and keep the region running smoothly.

You will manage complex projects, prepare high-impact materials, analyze data, and guide volunteers, while fostering collaboration,

Qualifications

• Education: High School or equivalent required; higher education degree preferred.
• Experience: Minimum 7 years related experience or equivalent combination of education and related experience.
• Skills: Proficient in Microsoft Office Suite; excellent verbal and written communication; knowledge of project management and data visualization tools.

Responsibilities

• Lead with Excellence in Administration: support Regional CEO with complex priorities, prepare high-impact materials and reports.
• Drive Collaboration Across the Regional Leadership Team: organize leadership meetings, track actions, align plans across departments.
• Craft and Elevate Communications: create, edit, and refine executive communications and presentations.
• Deliver Insight through Data and Reporting: collect, analyze, and present data to monitor progress and opportunities.
• Manage and Advance Key Projects: own special initiatives, coordinate logistics, ensure milestones are met.
• Support and Guide Team Operations: supervise administrative and volunteer staff, promote teamwork and accountability.
• Champion Volunteer Engagement: develop volunteers and partner with leaders to create meaningful experiences.

Skills

Verbal communication

Written communication

MS Office

Power BI

Typing

Project management

Data visualization

Organization policies

Document editing

Teamwork

Education

High School or equivalent

Bachelor's degree preferred

Tools

Power BI

Job description

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?

Join us-Where your Career is a Force for Good!

Job Description

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW (Job Overview):

The Regional Executive Coordinator serves as a key strategic partner to the Regional CEO and the Regional Leadership Team, helping drive focus, alignment, and results across all areas of the American Red Cross mission in the Central and Appalachia region. As a member of the Regional Leadership Team, this role supports the region's leadership in advancing priorities that strengthen communities, improve coordination, and ensure operational excellence. From managing executive-level projects to organizing meetings, plans, and follow-through, the Regional Executive Coordinator plays an essential role in keeping the team connected, informed, and moving forward with purpose.

More than an administrative position, this is a leadership support role that blends organization, communication, and initiative. The Regional Executive Coordinator helps turn plans into action, translating strategy into clear priorities, managing key deliverables, and creating the systems that keep one of the nation’s most active Red Cross regions running smoothly. It’s a role for someone who thrives on collaboration, values details and precision, and is inspired by helping humanitarian leaders and the American Red Cross make an even greater impact.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

Lead with Excellence in Administration

Serve as strategic and administrative support to the Regional CEO, managing complex administrative priorities with professionalism, precision, and confidentiality. Prepare high-impact materials, correspondence, and reports that drive effective decision-making and smooth regional operations across the Central Appalachia Region. Ensure all communications and documents align with the mission and standards of the American Red Cross.

Drive Collaboration Across the Regional Leadership Team

Serve as a strategic and thought partner to the Regional CEO and Regional Leadership Team, helping organize and advance regional plans and priorities that drive community outcomes and regional impact. Coordinate leadership meetings, board meetings, create and track action plans, and ensure seamless follow-up that supports alignment across departments, chapters and community partners. Support the Regional CEO in aligning people, plans, and performance to achieve regional goals.

Craft and Elevate Communications

Create, edit, and refine written materials, presentations, and reports that inform, inspire, and align the team. Use advanced tools and systems to produce polished communications and executive deliverables that support strategic clarity and strong organizational culture.

Deliver Insight through Data and Reporting

Transform information into insight. Collect, analyze, and present data through clear reports, timelines, and visualizations that highlight progress, outcomes, and opportunities across the region. Ensure leadership has the tools and context needed to measure impact and advance mission-driven goals.

Manage and Advance Key Projects

Take ownership of special projects that strengthen regional effectiveness, collaboration and outcomes. Coordinate logistics, track deliverables, and ensure milestones are met. Represent the Regional CEO’s office on cross-functional initiatives that move the mission forward and enhance operational excellence.

Support and Guide Team Operations

Provide leadership support to administrative and volunteer staff, modeling professionalism, collaboration, and accountability. Foster a culture of teamwork where every member of the regional team feels supported and equipped to deliver meaningful results.

Champion Volunteer Engagement

Actively support, develop, and guide volunteers to support your role, ensuring they are equipped and appreciated for their vital role in carrying out the Red Cross mission. Partner with regional leaders to create meaningful and sustainable volunteer experiences that extend the organization’s reach and impact.

Qualifications

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

Education: High School or equivalent required. Higher education degree preferred.

Experience: Minimum 7 years related experience or equivalent combination of education and related experience required.

Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of project management tools and data visualization tools like Power BI preferred. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.

Travel: Less than 5%.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.

Benefits For You

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights