Assistant House Manager

Waypoint Maine, Inc.; Maine; On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and AccidentInsurance

Flexible Spending Accounts

Job summary

Waypoint Maine, Inc. is seeking an Assistant House Manager to support the House Manager in daily operations within residential services for adults with developmental disabilities.

This role models a positive team mindset, maintains open communication, and stays flexible to changing requirements. The position involves administrative duties, care coordination, and participation in staff scheduling, training, and safety processes.

Qualifications

• Excellent communication and conflict resolution skills.
• Ability to maintain a structured and organized work environment.
• Understanding of administrative duties and functions.

Responsibilities

• Assist with monthly fire drill and documentation per licensing and policies.
• Submit Home Monthly Checklist by the 8th of each month.
• Complete Monthly Med Room and MAR Review with House Manager.
• Support staff training requests and schedule in the home.
• Help with staff scheduling and overtime considerations.
• Follow agency policies and attend Safety Committee meetings.
• Monitor facility for repairs and report concerns promptly.
• Maintain inventory levels and assist with vehicle maintenance.
• Coordinate member appointments and follow up on recommendations.
• Assist in payroll data gathering and timecard approvals.
• Assist in New Employee In-Home Orientation and PCP goals awareness.
• Mentor and develop co-workers; ensure consistent documentation.
• Collaborate on training for other Assistant House Managers.
• Assist with direct care responsibilities and required trainings.
• Other duties as assigned.

Skills

Excellent communication

Structured & organized

Administrative duties

Education

High school diploma or GED

Valid state driver’s license

English proficiency (written & spoken)

Job description

Job Title: Assistant House Manager Program: Adult Services

Salary/Hourly Status: Hourly FLSA Classification: Non-Exempt

Schedule: 40 hours Reports to: House Manager in Assigned Residential Program

Company Overview

Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview

The Assistant House Manager is a DSP/CRMA certified staff member who assists and supports the House Manager in the day-to-day operations of the home.

The Assistant House Manager must act as a role model and mentor co-workers by maintaining a positive, teamoriented attitude, and keeping an open line of communication with the House Manager.

Must be flexible and adaptable to change and able to prioritize duties.

Responsibilities

Essential Duties

• Assist with monthly fire drill and associated documentation, ensuring they are completed as defined by licensing and agency policies and procedures.
• Complete all applicable duties on the Home Monthly Checklist and submit to your supervisor by the 8th of each month.
• Ensure completion of the Monthly Med Room and MAR Review and submit it to the House Manager.
• Support staff to complete required training needs as requested by the program House Manager and training department.
• Take an active role in assisting with staff scheduling in the home, excluding approval of overtime.
• Follow all agency policies, procedures, and safety practices. Attend monthly Safety Committee meetings or identify who will attend in your absence.
• Complete assigned Safety Committee tasks in accordance with agency policies and procedures.
• Assist House Manager with monitoring the facility for repair needs and report concerns in a timely manner. Ensure the home maintains a clean and safe environment.
• Assist House Manager with monitoring and maintaining a reasonable amount of inventory to ensure necessary items are stocked.
• Assist House Manager with monitoring vehicle maintenance and schedule services as needed.
• Assist with coordination of members’ appointments and follow up on all recommendations. Complete all required documentation.
• Assist with reconciling Petty Cash monthly or as needed.
• Assist in preparation and participate in Resident Counsel Meetings, ensuring meeting minutes are posted in the appropriate place.
• Assist with completing Annual Waiver Assessments, Care Plans, PCP paperwork, client attendance, Modivcare Mileage Reimbursement, program charge accounts, Monthly Summary of Members and submit client pay stubs (if applicable), etc. as well as other administrative duties deemed necessary.
• Assist with gathering payroll information to be used by the House Manager in preparing and submitting payroll, ensuring all staff approve their timecards in a timely manner.
• Assist with New Employee In-Home Orientation Checklist for all new hires.
• Assist with ensuring staff are aware of and understand member PCP goals.
• Assist with mentoring and development of co-workers.
• Assist with documentation compliance by working with House Manager on reviewing documentation and training staff as needed.
• Collaborate with and assist in training other Assistant House Managers as needed in order to ensure uniform systems are being followed.
• Assist with direct care responsibilities.
• Maintain all applicable trainings as required.
• Other duties as assigned.

Knowledge/Skills/Abilities

• Excellent communication and conflict resolution skills.
• Ability to maintain a structured and organized work environment.
• Understanding of administrative duties and functions.

Education/Experience

• High school diploma or GED
• Must have a valid driver’s license from state of residence and clean driving record.
• Must be proficient in speaking, reading, and writing English.

Physical

• Normal degree of flexibility, and ability to raise hands above head.
• Ability to stand, walk quickly, and stoop for several minutes.
• Ability to kneel on one and two knees and then stand up.
• Ability to bend 45 degrees at the trunk, and twist to either side.
• Ability to grasp firmly.
• Ability to push and pull personal care equipment, and lift up to 50 pounds independently, using safe body mechanics.
• Ability to implement Safety Care techniques to escort and/or establish member safety in an emergency and/or per the support plan.
• Intermittent use of a computer

Starting Rate: $19.50/hour

Working Environment

Residential or community-based setting, providing individualized support to members, alongside a team of Direct Support Professionals, with oversight from a House Manager.

EEO Statement

Waypoint recruits, hires, trains, promotes, and compensates individuals based on job related qualifications and abilities. Waypoint also has a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of discrimination, including harassment because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, marital status, sexual orientation, physical or mental disability, military or veteran status, or any other characteristic protected by law.

Disclaimer

This job description is intended to provide a general overview of the position and its essential functions. It is not an exhaustive list of all responsibilities, duties, or skills required. Duties may vary depending on business needs and may be subject to change. Employees may be required to perform additional tasks as assigned to meet the needs of the organization.

• Medical, Dental, Vision Insurance
• Retirement Plan
• Paid Time Off
• Paid Holidays
• Employer Paid Short Term Disability
• Employer Paid Life Insurance and AD&D
• Critical Illness and Accident Insurance
• Flexible Spending Accounts