Assistant Historian

Crossroads Talent Solutions, LLC; Virginia (MN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical/Dental/Vision Benefits

401k

Life Insurance

Wellness program

Job summary

Crossroads Talent Solutions, LLC is recruiting an Associate/Assistant Historian to support the Deputy Under Secretary of the Navy for Management (DUSN(M)). You will collaborate with the Secretariat Historian to develop and augment a range of processes, products, and services essential to Navy historical duties.

You will help manage plans, archives, and outreach efforts, coordinating with DRMD, NHHC, and other historians to ensure accurate, timely historical records and public communications.

Qualifications

• Ability to communicate extremely well in extemporaneous conversation and in writing.
• Experience working in complex bureaucracies with multiple stakeholders.
• Experience developing and implementing complicated and detailed plans for long range projects that demand coordinating inputs from multiple collaborators.
• Knowledgeable and driven to remain up to date on features of MSO suite and other software.

Responsibilities

• Develops detailed plans, tasks, milestones and schedules to ensure efficient and timely sequencing for collecting Secretariat history source documents to develop annual Secretariat history summaries.
• Assists the Department of the Navy Secretariat Historian composing taskers to each political appointee’s office for annual history data call.
• Independently enter tasker(s) into the ETMS2 system, reviewing packages for completeness, tracking deadlines, and maintaining a catalog of in-house reference files.

Skills

Excellent communication

Experience in complex bureaucracies

Project planning and coordination

MSO suite / information management

Tools

ETMS2

Job description

Founded in 2014, Crossroads Talent Solutions, LLC is a veteran-led SBA 8(a) and Service-Disabled Veteran-Owned Small Business headquartered in Maryland, delivering trusted program management, administrative, and mission support services to federal agencies nationwide. For more than a decade, we have supported critical operations for partners including the U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corps, National Guard, Defense Health Agency (DHA), National Oceanic and Atmospheric Administration (NOAA), Small Business Administration (SBA), U.S. Citizenship and Immigration Services (USCIS), U.S. Attorney’s Office (USAO), and the U.S. Department of Agriculture (USDA). Known for our integrity, transparency, and commitment to excellence, Crossroads has built a solid reputation as a reliable federal partner dedicated to delivering measurable performance and taking care of the people who make each mission possible.

Position: Associate/Assistant Historian

This position is an Assistant Historian in the Programs and Integration Division (PID), a division in the Deputy Under Secretary of the Navy for Management (DUSN (M)). DUSN(M) is a directorate reporting to the Under Secretary of the Navy. The primary purpose of this position is to collaborate closely with the Secretariat Historian, helping develop, supporting and augmenting a variety of processes, products, and services.

Major Duties

Institutional Memory 35%

• Develops detailed plans, tasks, milestones and schedules to ensure efficient and timely sequencing for collecting Secretariat history source documents to develop annual Secretariat history summaries. Assists the Department of the Navy Secretariat Historian composing taskers to each political appointee’s office for annual history data call. Independently enter tasker(s) into the Enterprise Task Management Software Solution (ETMS2), resolving questions (when appropriate), reviewing packages for completeness, tracking deadlines, devising and maintaining a catalog of in-house reference files.
• Collaborates with the Directives and Records Management Division (DRMD), Secretariat Historian and the Naval History and Heritage Command (NHHC) to retain, file, and/or archive elsewhere in compliance with DRMD and requirements, but also to meet the research needs of the Secretariat.

Art and Artifact Support 35%

• Supports art and artifact acquisition, borrowing, and accountability, and responsible presentation in political appointees’ offices. Supports managing E-ring display cases and other special exhibits as required. Works closely with Secretariat Historian negotiating and instituting loans for special exhibits; collaborates and coordinates with DUSN (M) publications branch and Secretariat Historian (and/or other experts) to help all parties keep moving methodically toward completion of exhibit(s).
• Develops improved system and/or database to catalog art and artifacts and organize history information for labels, tours, and publications.
• Secretariat Historian Outreach 30%
• Collaborates with Secretariat Historian instituting new history-related events, strategic communications surrounding events, coordinating with speakers, PID Events Team, PFPA, NHHC/NMMC, as appropriate. Promotes the missions and values of military history commands, museums, and historical preservation work to encourage documenting today’s history. Develops business and financing plans/POAMs, and folders with strategic communications for future events.
• Collaborates and assists history commands and museums to build a publicly available Secretariat history website featuring artifacts on loan.
• Provides history tours in absence and/or supports Secretariat Historian tours.
• Performs other duties as assigned.

Knowledge Required by the Position

• Ability to communicate extremely well in extemporaneous conversation and in writing.
• Experience working in complex bureaucracies with multiple stakeholders.
• Experience developing and implementing complicated and detailed plans for long range projects that demand coordinating inputs from multiple collaborators.
• Knowledgeable and driven to remain up to date on features of MSO suite and other software. This will be vital for program management and information management responsibilities.

Supervisory Controls –

The supervisor assigns specific projects in terms of issues, organizations, functions, or work processes to be studied and sets deadlines for completing the work. Where two or more projects are involved, the supervisor may assign priorities among the various projects as well as deadlines for the attainment of specific milestones within a project. The supervisor or higher-grade analyst provides assistance on controversial issues or on the application of qualitative or quantitative analytical methods to the study of subjects for which precedent studies are not available. Work is reviewed for conformance with overall requirements as well as contribution to the objectives of the study. Findings and recommendations developed by the employee are reviewed prior to release, publication, or discussion with management officials.

• Incumbent exercises fully delegated authority for history events management; exercises partial and collaborative authority for artifact accountability and institutional memory initiatives.
• Works collaboratively with Secretariat Historian to develop policies and procedures; once plans are developed, works independently with minimal supervision.

Factor 4- Complexity

• The Secretariat Historian and their assistant/associate follow best practices of the museum community and working together, negotiating and implementing procedures meeting the needs of both museum professionals and tactfully meeting strategic communications needs of Secretariat leadership. Likewise, they negotiate and implement procedures for collecting historic documents that comply with DRMD, security, legal, regulations; but at the same time meet the minimum organizational memory needs of the Secretariat.
• This incumbent gathers information, identifies and analyzes issues, and builds useful systems and structures for more effective retention and use of resources and more efficient use/mining of Secretariat information.

Scope and Effect

The purpose of this position is to help institute solutions to improve operations and solve problems in information management, art and artifact accountability, Secretariat history outreach, and strategic communications.

Physical Demands

Incumbent must be able to carry light artifacts and small paintings.

CONDITIONS OF EMPLOYMENT

1. Security Clearance: This position requires the incumbent to obtain and maintain

Secret Security clearance as a condition of employment.

2. Pentagon Building Access: This position requires the incumbent to maintain unescorted access to the Pentagon Reservation as a condition of employment.

3. Telework: Situational

4. Drug Testing: This position has not been identified as a drug testing designated position.

5. TDY Requirement: Travel is very limited

Benefits

• Medical/Dental/Vision Benefits Offered
• 401k
• Life Insurance plans
• Employee Health and Wellness program

Crossroads Talent Solutions, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.

Equal Opportunity Employer/Veteran/Disabled