Assistant General Manager

Employbridge; Columbia (SC); On-site; USD 70,000 - 90,000; Full time

Job summary

EmployBridge is seeking a General Affairs Assistant Manager to lead GA functions for a new manufacturing site. You will oversee infrastructure setup, vendor governance, asset control, and regulatory compliance, ensuring safe and cost-efficient operations.

The role requires strong vendor management, budgeting, and cross-functional collaboration to support business continuity and employee experience. The position emphasizes setup and stabilization during ramp-up with a focus on process

Qualifications

• Bachelor's degree or equivalent practical experience in a related field.
• Experience in General Affairs, facility operations, or workplace management is required.
• Vendor management, contract negotiation, and facility operations experience preferred.

Responsibilities

• Lead GA policies, standards, and operating procedures for the organization.
• Oversee and optimize workplace operations for scalable site management.
• Own end-to-end asset lifecycle management including procurement and disposal.
• Manage facility operations including maintenance, cleaning, and landscaping.
• Lead vendor selection, contract negotiation, and ongoing performance management.
• Oversee employee services including travel coordination and onboarding.
• Maintain administrative infrastructure and internal communications.
• Ensure site security systems and access controls compliance.
• Plan company-wide events to enhance culture and employee experience.
• Own GA budget including planning, tracking, and cost optimization.

Skills

Vendor management

Contract negotiation

Budget management

Communication

Microsoft Office

Project management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Excel, PowerPoint, Word)

Job description

The General Affairs Assistant Manager is a member of the Business Support Department and is responsible for establishing and stabilizing overall site operations for a new manufacturing entity. This position is responsible for leading General Affairs (GA) functions, ensuring efficient workplace operations, cost-effective facility and vendor management, and a safe, compliant, and employee-friendly work environment.

The role oversees end-to-end administrative and facility-related operations, including infrastructure setup, workplace services, vendor governance, asset control, and regulatory compliance. In addition, this position drives operational readiness and continuous improvement by implementing standardized processes, managing operational risks, and optimizing service quality to support business continuity and employee experience and the following work scope:

• Facility & Infrastructure Management and Vendor Governance
• Workplace Operations and Employee Services
• Asset / Inventory Control, Security and Regulatory Compliance

Key Responsibilities

(To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.)

• Lead the development, implementation, and continuous improvement of General Affairs (GA) policies, standards, and operating procedures for the organization.
• Oversee and optimize workplace operations to ensure efficient, scalable, and standardized site management.
• Own end-to-end asset lifecycle management (procurement, tracking, transfer, and disposal), ensuring accuracy, control, and compliance.
• Manage facility operations including maintenance, repair, cleaning, and landscaping to ensure safety, functionality, and service quality.
• Lead vendor selection, contract negotiation, and ongoing vendor performance management while driving cost optimization across all GA-related services (e.g., cleaning, security, leasing, telecom, vehicle lease).
• Oversee employee services including travel coordination, expatriate onboarding, and relocation support to ensure a seamless employee experience.
• Maintain corporate administrative infrastructure including directory management and internal communication systems.
• Ensure site security systems and access controls are effectively managed and compliant with internal policies and local regulations.
• Plan and execute company-wide events and engagement programs to enhance organizational culture and employee experience.
• Own the GA budget including annual planning, monthly tracking, variance analysis, and cost optimization initiatives.
• Make independent decisions regarding vendor selection, contract terms, and operational priorities within the GA scope.
• Drive site operational readiness and stabilization during the initial setup and ramp-up phase.

Authority & Scope

This position is responsible for managing day-to-day Business Administration operations for the site, including Human Resources, General Affairs, Payroll Administration, Benefits Administration, Compliance, Facility Coordination, and Administrative Support activities.

The incumbent exercises independent judgment in the administration of policies, procedures, vendor relationships, employee matters, and operational processes within approved company guidelines. The position partners closely with site leadership, headquarters, external service providers, and government agencies to support business objectives and operational effectiveness.

Matters involving significant financial impact, legal risk, policy exceptions, or organizational changes are escalated to senior leadership as appropriate.

Supervisory Responsibilities

Yes. Leads and coordinates General Affairs operations through external vendors, contractors, and service providers. Responsible for vendor performance, operational execution, service quality, budget control, and site operational readiness.

Qualifications

Required Education & Experience

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent practical experience).
• 5+ years of experience in General Affairs, facility operations, or workplace management, preferably in a manufacturing environment.
• Proven experience in vendor management, contract negotiation, and facility operations.
• Experience in site setup, operational stabilization, or multi-functional workplace management is strongly preferred.

Required Knowledge, Skills & Abilities

• Ability to set clear performance expectations and hold internal stakeholders and external vendors accountable for achieving operational goals.
• Strong written and verbal communication skills with the ability to engage cross-functional and cross-cultural stakeholders.
• Strong organizational, problem-solving, and prioritization skills in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) for reporting, analysis, and communication.
• Strong capability in budget management, cost control, and financial tracking.
• Ability to make independent decisions and manage multiple priorities with minimal supervision.

Preferred Education & Experience

• Experience in budgeting, cost control, and financial planning.
• Working knowledge of OSHA regulations, safety standards, and corporate insurance programs.
• Experience supporting new site setup, expansion, or operational ramp-up in a manufacturing environment.
• Experience working with global organizations or multinational companies.

Working Conditions

Office setting with frequent walking, standing, and regular presence on the shop floor to oversee facilities and support site operations.

Note: The incumbent may be required to temporarily work from an alternate company location during the initial setup phase until the primary site is fully operational.