Assistant Fleet Manager

Waste Pro USA Inc.; Daytona Beach (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Waste Pro USA Inc. in Daytona Beach is seeking an Assistant Fleet Maintenance Manager to support our fleet operations.

This hands-on leadership role focuses on maintaining fleet readiness, supervising maintenance staff, and ensuring safe, cost-efficient vehicle performance. You will collaborate with divisional managers, manage preventive maintenance, monitor DOT/EPA/OSHA compliance, and help optimize parts and service workflows.

Qualifications

• A High School diploma is required.
• Requires 8 years progressive hands-on experience in fleet support and maintenance.
• Solid project management, resource planning, and communication skills.
• Specialized understanding of maintenance procedures and regulations (EPA, DOT, OSHA).
• Ability to work cross-functionally in a matrix organization and manage resources.

Responsibilities

• Assist with departmental hiring, training, coaching, performance management, scheduling, and overtime authorization.
• Help maintain an ongoing preventive/corrective maintenance program.
• Review status reports on road calls, breakdowns, parts inventory, repairs, and safety performance.
• Provide hands-on maintenance assistance on the shop floor as needed.
• Support driver training related to DVIRs, fleet operation, and CDL basics.
• Ensure maintenance data is captured for input in the vehicle maintenance system.
• Monitor efficiency metrics to improve inventory control and performance.
• Assist in purchasing new vehicles, equipment, tools, and containers.
• Coordinate maintenance-related training to improve fleet condition and driver knowledge.
• Oversee regulatory adherence to EPA, DOT, OSHA and related programs.

Skills

Project management

Communication skills

Autonomy

Team collaboration

Analytical skills

Education

High School diploma

Tools

Dossier maintenance software

Microsoft Word/Excel/Outlook/PowerPoint

Job description

Are you a hands-on fleet professional who thrives in a fast-paced, collaborative environment? We are looking for an Assistant Fleet Maintenance Manager to play a pivotal role in supporting our team and keeping our operations moving safely and efficiently. If you are ready for a position with, a supportive team culture, and a clear path to assist in driving operational excellence, We want to hear from you!

The Assistant Fleet Maintenance Manager assists in planning, organizing, and supervising the Division's maintenance staff and functions. This position holds key responsibility for supporting overall fleet/equipment processes, including inspection, repair, pre/post servicing, vehicle distribution, quality assurance, and disposal at the Division level. This assistant will work in close partnership with the Divisional Maintenance Manager, Regional Maintenance Manager, and Operations teams to help ensure overall fleet condition, equipment reliability, safety, and cost-effective fleet performance.

Responsibilities

• Assists with departmental hiring, training, coaching, performance management, discipline, scheduling of work assignments, and overtime authorization.
• Helps maintain an ongoing preventive/corrective maintenance program which sets the standard for service excellence.
• Reviews status reports including road calls, breakdowns, parts inventory, repairs, and safety performance to assist with fleet optimization.
• Provides hands-on maintenance assistance as needed on the shop floor.
• Supports the education of driver responsibilities as it relates to DVIR's, operation of fleet vehicles, and basic CDL requirements.
• Assures all maintenance-related data is collected and available for input in the vehicle maintenance system.
• Monitors Dossier efficiencies to assist with inventory control, goals for improved performance, monitoring, measuring, and reporting.
• Assists in the purchasing of new vehicles, equipment, tools, and containers.
• Coordinates and helps establish maintenance-related training sessions that improve overall fleet condition and operational knowledge of drivers, mechanics, and shop personnel.
• Helps administer and monitor regional adherence to federal and state programs, and assists with overseeing maintenance in accordance with EPA and other mandatory regulations.
• Verifies implementations of required DOT, OSHA, EPA regulations and monitors conformance as required on an ongoing basis, coordinating efforts with local Operations, Safety, Corporate Safety, and the Regional Maintenance Manager.
• Contributes to ensuring efficient utilization, vehicle maintenance quality, and transportation to ready-lines.
• Prepares fleet inventory/condition reporting, including out of service listing, matched to the asset list.
• Assists in managing divisional maintenance budgets.
• Helps implement and monitor all fleet maintenance activities (e.g., Pre/Post pre-trip, safety lane, warranty recovery, tire standards, oil/lubricants, major component failure, and all new initiatives).
• Facilitates the movement of equipment between divisions, ensuring proper inspections and delivery of equipment in ready condition.
• Evaluates body damage estimates as it relates to maintenance and fleet functions to help manage cost controls and enhance vendor service.
• Evaluates equipment performance to recommend modifications and/or alternate vendors based on maintenance/costing information.
• Analyzes service issues related to fleet maintenance to perform root cause analysis, recommend remediation methodologies, and escalation issues as needed.
• Supports efforts to create useful metrics and performance (on-line/off-line) diagnostic reporting tools (e.g., machinery dynamics) to support fleet quality trending and fleet maintenance performance.

Qualificiations

• A High School diploma is required.
• Requires 8 years progressive hands-on experience in fleet support and maintenance (Preferred background in Waste Services, Transportation, Maintenance).
• Solid project management, resource planning, oral and written communication skills to effectively assist team leadership.
• Specialized understanding of maintenance procedures and general knowledge of industry regulations (e.g., EPA, DOT, OSHA).
• Ability to support complex and dynamic situations requiring a well-developed sense of strategic and tactical priorities.
• High degree of autonomy, yet team-oriented with the ability to work cross-functionally within a matrix organization.
• Skilled in planning and implementing goals required in the cost-effective management of allocated resources.
• Basic understanding of accounting principles.
• Attention to detail with a demonstrated ability to produce accurate and consistent work quality.
• Proficiency with computers, including Microsoft Word, Excel, Outlook, PowerPoint and maintenance software programs (e.g., Dossier, etc.).
• Strong analytical skills with expertise in researching, interpreting, data management, and report generation to support management decisions.
• Experience supporting and/or working as a member of an indirect/cross-functional team.
• Must excel at supporting and influencing the operational and administrative processes inherent in a high-growth environment.
• Will bring an overall record of success that is reflected in professional, personal, and academic accomplishments.

CDL Required

No CDL Required

Special Considerations/Physical Work Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Exposure to chemical and residential waste.
• Walking, jogging, twisting, crouching, and lifting.
• Sufficient stamina for a steady work pace.
• Able to utilize all Personal Protective Equipment as mandated by company.
• Physically able to enter and exit commercial motor vehicle cabs frequently.
• Physically able to lift heavy objects, such as 50 to 75 pounds, from floor to waist height unassisted.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.