Assistant Fleet Manager

Gulf Distributing Services Company; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Job summary

Gulf Distributing Services Company in Birmingham, AL seeks an Assistant Fleet Manager to support the Fleet Manager with day-to-day fleet operations and vehicle management.

You will coordinate maintenance, review invoices, manage fuel cards, and ensure compliance with FMCSA regulations across branches. CDL-A and 5 years’ tractor-trailer experience highly preferred.

Qualifications

• CDL Class A with clean driving record is required.
• Minimum 5 years tractor-trailer technical experience.
• 5 years tractor-trailer electrical systems experience.
• 5 years gasoline vehicle technical experience.
• FMCSA Brake Inspector certification and knowledge of federal regulations.

Responsibilities

• Assists in administrating the contracted maintenance service provider work on the GHDC fleet in accordance with policies and laws.
• Reviews and approves invoices from maintenance service provider; submits invoices for payment after approval.
• Decides when contracted maintenance should be performed to optimize vehicle use.
• Audits daily pre-trip inspection programs with Delivery Supervisors at each branch monthly as required by law.
• Checks vehicles for current permits and licenses as required by law.
• Facilitates solutions between maintenance providers and GDHCA as needed; assists with DOT file issues.
• Coordinates follow-up with Safety Plus/Pronto forms as needed.
• Provides information on fleet replacement to optimize equipment utilization across all companies.
• Travels to assigned locations and branches to perform duties; maintains attendance and punctuality.
• Trains delivery managers and drivers on safety and company procedures.
• Manages fuel cards and reviews fuel bills to ensure integrity of card usage.
• Alerts management to potential abuses of the fuel card program.
• Attends safety meetings; may present as requested.

Skills

CDL Class A

Clean driving record

Tractor trailer tech

Electrical systems

Gasoline vehicles

FMCSA Brake Inspector

FMCSA regs

Federal/state laws

Excel

Word

Attention to detail

Time management

Communication skills

Job description

Position Description

Assistant Fleet Manager Reports to Fleet Manager

Position Objectives

The Assistant Fleet Manager is responsible for supporting the Fleet Manager with all GDH Fleet Equipment Operations

Responsibilities

• Assists in administrating the contracted maintenance service provider work on the GHDC fleet in accordance with the organizations policies and applicable laws
• Reviews and approves invoices from maintenance service provider
• Once approved submits invoices for payment
• Make decisions regarding whether to have the contracted maintenance service provider work on a vehicle or possibly consider not performing maintenance because said maintenance would not substantially improve the use of the vehicle
• Meet with the Delivery Supervisors at each branch monthly to audit daily pre trip inspection programs as required by law
• Checks all vehicles for current permits and licenses as required by law
• Facilitates solutions between the contracted service maintenance providers on behalf of GHDCAssists with DOT file issues that are reported from the different delivery supervisors per location
• Coordinate follow up with Safety PlusPronto Form follow up as needed
• Provides information and suggestions regarding the replacement of fleet to allow for effective equipment utilization for all companies
• Travels to all assigned locations and branches as needed to perform job duties
• Keeps informed of company policies and procedures
• Assists with the management of fuel cards for the fleet
• Collects fuel cards from the delivery manager or branch manager when an employee has left company
• Review the fuel bill from fuel suppliers at assigned branches to ensure integrity of the fuel card usage as it is charged to the company
• Alert management to possible abuses of the fuel card program
• Attend at least 2 safety meetings per quarter and 2 in each different branch per year and be available as a presenter at a meeting as requested
• Provides training to delivery managers drivers on various topics emphasizing safety and following company procedures
• Maintains regular and predictable attendance
• Other duties may as assigned

Required Skills

• Class A CDL with clean driving record required
• 5 years Tractor Trailer technical experience
• 5 years Tractor Trailer electrical systems experience
• 5 years Gasoline vehicle technical experience
• Certified Tractor Trailer FMCSA Brake Inspector
• Familiar with Federal Motor Carrier Safety Regulations
• Familiar with Federal and State Laws
• Familiar with Microsoft Excel and Word Document
• Strong Attention to Detail with Exceptional organization and time management skills
• Ability to Interact with various Employees and Vendors in a professional manner
• Excellent written and verbal communication skills

Equal Employment Opportunity Policy

Equal Employment Opportunity Policy Gulf Distributing Holdings LLC is committed to offering equal employment opportunity without regard to age color disability gender gender identity genetic information marital status military status national origin race religion sexual orientation veteran status or any other legally protected characteristic