Assistant Finance Director

City of McAllen Human Resources; McAllen (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

The City of McAllen is seeking an Assistant Finance Director to support the Finance Director in overseeing Accounting, External Auditing, Financial Reporting, and ACFR preparation. The role involves staff supervision, policy input, and presenting financial information to other city departments.

Responsibilities include maintaining GASB-compliant processes, coordinating with auditors, and ensuring timely and accurate financial reporting for the City.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• Minimum of four (4) years of increasingly responsible experience in Accounting, Finance or related field; municipal government experience preferred.
• Supervisory experience required; ability to manage staff and collaborate with departments.

Responsibilities

• Assist the Finance Director in managing Accounting, External Auditing, Financial Reporting, and ACFR preparation.
• Communicate with city departments, auditors, and the public to provide information and resolve issues.
• Maintain GASB pronouncements adherence and support policy development.
• Oversee staff management and training within the Finance Department.
• Coordinate with external auditors and prepare schedules for audits and reports.

Skills

Supervisory experience

Accounting software knowledge

Education

Bachelor’s degree in Accounting or Finance

CPA certification preferred

Job description

The Assistant Finance Director assists the Finance Director in managing various functions of the Finance Department to include but not limited to the following functions: Accounting, External Auditing, Financial Reporting, Preparing the Annual Comprehensive Financial Report (ACFR) and staff management. The Assistant Finance director provides input to policy development and revisions and is expected to explain and interpret policy to other employees in the Finance Department and to employees in various City departments.

Job Responsibilities

Accounting

recording and summarizing transactions and events, which forms the basis of financial reporting. Tasks performed to accomplish this function; include, but are not limited to the following:

• 1.Keep abreast of Governmental Accounting Standards Board (GASB) pronouncements, which affects the treatment of accounting issues and consult with Finance Director for guidance in the implementation.
• 2.Review, evaluate, and document the system of internal accounting and administrative controls for the safeguarding of all the City's assets and recommend as appropriate any changes to strengthen internal controls after consulting withFinance Director.
• 3.Review and approve daily journal entries before posting to general ledger.
• 4.Review of general ledger accounts for proper accounting treatment.
• 5.Address issues and provide guidance to support staff on accounting treatment.

Communication

Communicates with the general public, auditors, city employees, vendors, management, and department directors in order to acquire information, provide information, or resolve problems. Assisting the Finance Director with reporting to City Commission and other governing boards may be required. Provides instructions and/or training to departments on new and or current accounting procedures and policies.

Annual Comprehensive Financial Report Preparation

which met all of the applicable authoritative standards, with the ultimate achievement of obtaining an excellence award from the GFOA association. Typical duties performed include, but are not limited to the following:

• 1.Maintain Gravity software, which is instrumental in the preparation of the City's audited financial report.
• 2.Prepare ACFR financial statements and notes and gather data to accurately complete the ACFR in a timely manner.
• 3.Communicate with departments and support staff regarding schedules such as; capital assets, single audit section, andstatistical section.
• 4.Adhere to reporting requirements as dictated by Government Finance Officers Association (GFOA) in conjunction withGovernmental Accounting Standards Board's rules and regulations.
• 5.Generate and compile all necessary schedules, notes, and related information to produce the City's financial report,which consists of over 300 pages in conjunction with consultation and guidance from the Finance Director.
• 6.Submission of City's report to GFOA on timely basis for application of "Certificate of Achievement for Excellence inFinancial Reporting".

Staff management

Assist division managers in staff management related to: personnel issues, and/or hiring and consulting with Finance Director on critical issues.

Audit (External)

examination of the City's financial statements by independent CPA firm, resulting in a clean opinion by auditing firm. Tasks performed to accomplish this function: include, but are not limited to the following:

• 1.Plan with division managers for Auditor's field work by assigning duties to support staff.
• 2.Communicate with City's external auditors on issues related to various schedules and/or concerns.
• 3.Communicate with support staff on questions arising during auditor's field work.
• 4.Review single audit information and required schedules with Finance Manager.
• 5. Provide Finance Managers with support for preparing various schedules or statements for Firemen's Pension, International Toll Bridge, and other reports.
• 6. Provide draft document of City's financial report for comments, before final preparation of document.

Knowledge, Skills and Abilities

• 1. Job requires a Bachelor’s degree in Accounting or Finance from an accredited college or university. CPA certification preferred.
• 2. Job requires a minimum of four (4) years of increasingly responsible experience in Accounting, Finance or related field. Related work experience in municipal government experience is preferred.
• 3. Supervisory experience required.
• 4. Job requires a current, valid Texas Class C Driver's License.
• 5. Knowledge of financial accounting software systems required.

Additional Information

• 1. This position carries supervisor responsibilities.
• 2. This position is a safety sensitive position subject to random drug and alcohol testing.
• 3. Attend various meetings including but not limited to the TIRZ Board and PID Board meetings.
• 4. Prepare various state reports including but not limited annual local debt report, 4B State Report and TIRZ Report.
• 5. Assist with non-profit accounting and tax reporting for various City managed non-profits.
• 6. Assists with other duties as assigned.

Disclaimer

This job description summarizes essential job functions and minimum job requirements for entry level work and typical duties illustrative of the type of work customarily assigned and performed in this position. However, this job description does not represent every aspect of the job nor does it guarantee permanent employment, as all positions with the City of McAllen are employment at will positions. Job descriptions are subject to periodic updates and modifications. The City reserves the right to change work assignments and other aspects of a job. The City of McAllen is an Equal Employment Opportunity Employer, and does not tolerate unlawful discrimination or harassment based on race, color, sex, religion, national origin, age or any other protected status under applicable federal, state or local laws.