Assistant Field Office Manager

Hoffman Construction Company

Boise (ID)

On-site

USD 60,000 - 70,000

Full time

2 days ago

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Benefits offered by this job

Competitive pay and advancement

Ongoing professional training and dev

Comprehensive benefits includinghealth

Culture of inclusion and collaboration

Job summary

Hoffman Construction is seeking an Assistant Field Office Manager to provide essential administrative and operational support for the field office on site, reporting to the Field Office Manager and working closely with the project team, including the Project Manager, Superintendent, and subcontractors.

The role coordinates documentation, site diaries, meeting minutes, purchase orders, and daily office operations while ensuring accuracy, organization, and timely communications.

Qualifications

Proficient in Windows and MS Office 365; able to navigate a networked environment.
Must be an accurate and proficient typist (≥45 wpm).
Strong time-management and multi-tasking in high-pressure settings.
Excellent written and verbal communication; ability to build relationships.

Responsibilities

Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.
Assist in processing monthly subcontract billings and all material invoices for the project.
Assist in tracking drug testing and safety orientation paperwork.
Assist in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
Assist with maintaining office supplies needed for the job.
Organize and lead the site security and badging administrative process.
Support the hiring, weekly payroll, and termination of the union workforce.
Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.
Assist with copying, filing, and mailing/distribution of job site correspondence.

Skills

Windows OS

Microsoft Office 365

Typing 45 wpm

Time management

Written and verbal communication

Team player

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

The Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site.

Salary Range: $60,000 - $70,000 + Incentives

Essential Responsibilities

Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.

Assist in processing monthly subcontract billings and all material invoices for the project.

Assist in tracking drug testing and safety orientation paperwork.

Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.

Assist with maintaining office supplies needed for the job.

Organize and lead the site security and badging administrative process.

Support the hiring, weekly payroll, and termination of the union workforce.

Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.

Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications

Professional Experience and Education

High school diploma or GED required.

Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams) and have a general understanding of working within a computer network.

Must be an accurate and proficient typist (at least 45-wpm).

Ability to work well and maintain a cooperative attitude through high-pressure situations.

Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

Ability to work well in a large professional setting. Patience and professionalism are essential.

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical And Mental Requirements

Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.

Must be able to climb stairs: 5% of day.

Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.

Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.

Hearing: Sufficient to hear conversational levels in person and over the telephone.

Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.

Lift/Carry: Up to 40lb – Minimal.

Bending/Twisting: Minimal.

Kneeling/Crouching/Crawling: Minimal.

Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

About Us

Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.
At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join Us And Benefit From

Competitive pay and advancement opportunities

Ongoing professional training and development

Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us. https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.