Assistant Facilities Manager - Recreation Services

City of Boca Raton; Boca Raton (FL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance Benefits

Generous Paid Time Off

Continuous Service Benefit

Work-Life Balance

Retirement Plans

Job summary

The City of Boca Raton is seeking a Facilities Maintenance Manager for Recreation Services to coordinate maintenance, repairs, and capital projects across parks, recreation centers, and aquatic and sports facilities. You will lead a team, supervise staff and contractors, and ensure safety, compliance, and operational readiness in alignment with city standards.

You will partner with City departments, develop scopes and budgets, forecast needs, and manage preventive maintenance to minimize program

Qualifications

• Bachelor's degree or higher in Facilities Management, Public Administration, or related field.
• 4 years progressive experience in building construction, facilities maintenance, or facilities management.
• Valid State of Florida driver's license.

Responsibilities

• Coordinate maintenance and facility projects across Recreation Services facilities.
• Supervise staff and contractors, manage work orders and safety compliance.
• Develop scopes, budgets, schedules, and plans for repairs and capital improvements.
• Collaborate with City departments to align facilities with city standards.
• Monitor facility conditions and implement preventive maintenance to minimize disruption.

Skills

Microsoft Office Suite

Written communication

Effective communication

Education

Bachelor's degree or higher in Facilities Management / related field

4 years facilities management experience

Tools

Building management system

Computerized maintenance management system

Job description

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:

• Health Insurance Benefits: Offers a variety of insurance options, with the City contributing up to 100% of the cost for single coverage under most plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

General Statement of Job:

Performs difficult technical and administrative work within Recreation Services, with primary responsibility for coordinating the maintenance, repair, operational readiness, facility condition, and facility‑related projects associated with Recreation Services' diverse portfolio of parks, recreation centers, and facilities used for programming within aquatics, athletics, tennis and racquet sports, golf and other assigned recreational assets.

The position serves as Recreation Services' primary facilities‑management liaison to the City's centralized Facilities Maintenance function and assists Recreation leadership in ensuring that recreation facilities are safe, functional, well‑maintained, customer‑ready, and aligned with City standards. The position coordinates routine and preventive maintenance needs, evaluates facility conditions, prioritizes repairs, develops project scopes and cost estimates, coordinates contractors and internal resources, and monitors facility‑related work.

Supervises subordinate technical personnel and/or assigned facility maintenance staff and contractors, as applicable. Reporting to the Recreation Services Superintendent, work is performed under limited supervision.

• Plans, coordinates, and assigns maintenance and facility‑support activities for Recreation Services facilities and ensures work is completed safely, timely, and within budget.
• Maintains a comprehensive understanding of the Recreation Services facility portfolio and conducts regular condition assessments to identify deficiencies, deferred maintenance, safety concerns, and improvement needs.
• Establishes preventive maintenance priorities and coordinates maintenance activities to minimize disruption to programs, events, rentals, and public use.
• Determines repair needs, obtains cost estimates, and recommends appropriate repair, replacement, maintenance, or capital improvement strategies.
• Develops and maintains a prioritized facilities maintenance and improvement plan based on condition, lifecycle, operational needs, safety, regulatory requirements, usage, and available funding.
• Assists Recreation Services leadership with financial forecasting and annual budgeting for facility maintenance, repair, replacement, and improvement needs.
• Develops and manages scopes, budgets, schedules, and operational plans for facility repairs, renovations, maintenance projects, and capital improvements.
• Coordinates Recreation Services facility projects with the City‑wide Facilities Manager, Municipal Services, Engineering, Procurement, Finance, and other City departments, referring major building‑system, structural, capital, and citywide projects to the City‑wide Facilities Manager on City‑wide procurement opportunities and economies of scale, where appropriate.
• Supervises work‑order projects, routine repairs, and smaller facility improvements and coordinates the work of contractors and service providers.
• Supervises assigned staff, including work assignments, training, performance management, scheduling, and employee development.
• Coordinates responses to facility operational issues, closures, and urgent maintenance needs and communicates impacts and anticipated completion to Recreation Services leadership.
• Participates in emergency preparedness and response activities affecting Recreation Services facilities, including severe weather, hurricanes, flooding, utility interruptions, and facility damage.

Knowledge of:

• The principles and practices of building maintenance
• The applicable building codes and regulations?
• The characteristics and maintenance needs of a wide variety of building and mechanical equipment
• The hazards and safety precautions of large‑scale remodeling and repair of buildings and building‑related systems?
• The computerized building management systems and a computer‑based maintenance management system
• The need for and attention to proper safety precautions

Skilled in:

• Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, to an intermediate degree of proficiency.
• Written professional and effective communications, memos, notices, reports, manuals, and policies.
• Communicate clearly and concisely, both orally and in writing, with the general public, City leadership, co‑workers, and consultants, to give and receive information in a courteous, honest, and straightforward manner, with a demonstrated ability to adapt communication style and format to the target audience.

Ability to:

• Maintain inventory control at minimum/maximum levels
• Establish and maintain effective working relationships with City officials, associates, and the general public.
• Remain organized and demonstrate good time management skills
• Handle a complex and diverse workload
• Manage multiple projects with varying deliverables and deadlines
• Analyze complex problems and develop, recommend, and implement actionable solutions

• Any combination of education and experience equivalent to graduation from an accredited college or university with major coursework in Facilities Management, Business Administration, Construction Technology, Construction Management, Building Inspection, Public Administration, or a closely related field.
• Four (4) years of progressive experience in building construction, facilities maintenance, or facilities management.
• Possession of a valid State of Florida driver's license

Preferred Qualifications:

• Certification in Facilities Management is preferred.
• Project management experience preferred.
• Supervisory experience preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

Final offer and employment are contingent upon successful completion of the following post‑offer, pre‑employment screening items:

• FDLE/CJIS Criminal History Record Check
• Employment Verification
• Motor Vehicle Report (MVR) Check
• Certification/License Verification
• Drug and Alcohol Screening

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
• Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Continuously remaining in a stationary position, often standing, or sitting for prolonged periods.
• Occasionally moving about within the immediate area to accomplish tasks.
• Continuously moving from on worksite to another.
• Continuously adjusting or moving objects up to 20 pounds in all directions.
• Continuously communicating with others to exchange information.
• Continuously repeating motions that may include wrists, hands, or finger.
• Continuously operating a computer and other equipment using motions requires manual dexterity or fine motor skills.
• Occasionally operating motor vehicle or heavy equipment.
• Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
• Occasionally life/Carry objects 20 pounds or less.
• Occasionally push/Pull objects 20 pounds or less.
• Continuously working in a normal office environment with few physical discomforts.
• Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation of the like.
• Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
• Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.
• Continuously demonstrating regular in office attendance

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.