Assistant Facilities Manager

Hines; Tampa (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Hines is seeking an Assistant Facilities Manager to support Facility Managers and own elements of on-site operations in Tampa, FL. You will lead projects and coordinate responses, five days per week.

The role requires a bachelor’s degree (or equivalent experience), two years in a professional office setting, and preferred supervisory experience. Strong MS Office skills and problem-solving abilities are essential.

Qualifications

• Bachelor’s degree in business administration or related field; high school diploma required.
• Two years of relevant office experience.
• Supervisory experience preferred.
• Strong written and verbal communication; proofreading abilities.
• Proficient with MS Word, Excel, Outlook; ability to learn other software.

Responsibilities

• Support Facility Managers and run components of the Operations Scope of Work.
• Manage client relations and coordinate responses to requests.
• Handle contract administration and budget management.

Skills

Client relations

Budget management

Communication

Time management

Typing 60 WPM

MS Word

MS Excel

MS Outlook

Interpersonal skills

Education

Bachelor's degree

High school diploma

Tools

MS Word

MS Excel

MS Outlook

Job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As an Assistant Facilities Manager with Hines, you will act in a supporting role for Facility Managers, take ownership of certain elements of the Facilities Operations Scope of Work and run entire projects, and provide response and coordination of resolution for specific requests. Responsibilities include, but are not limited to:

• Client relations
• Facility operations
• Contract administration
• Budget management

Qualifications

Minimum Requirements include:

• Bachelor’s degree in business administration or related field from an accredited institution preferred. High school diploma required.
• Two years of relevant work experience in a professional office environment.
• Supervisory experience strongly preferred.
• Interact with employees, visitors and contractors with poise and diplomacy.
• Apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exits.
• Interpret instructions in written, oral, and diagrammatic or schedule form.
• Possess initiative to assume additional responsibilities.
• Set priorities and meet deadlines.
• Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs.
• Type a minimum 60-WPM with accuracy.
• Perform basic business math such as compute discount, interest, percentage, and profit/loss.
• Communicate effectively both verbally and written.
• Possess excellent grammar and proofreading abilities.
• Read and comprehend e-newspapers, periodicals, journals, manuals, dictionaries, and thesaurus.
• This position is fully on-site and requires working from the assigned property five days per week.

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.