Assistant Facilities Manager

ABM industries; St. Louis (MO); On-site; USD 92,000 - 112,000; Full time

Job summary

ABM Industries is seeking an Assistant Facilities Manager to support the operation, maintenance, and reliability of critical facility infrastructure systems, including HVAC, electrical, and mechanical equipment. The role collaborates with facility management, contractors, and internal stakeholders to ensure safe, compliant, and efficient performance.

The position involves coordinating with vendors, assisting in budgeting, maintaining accurate documentation, and contributing to sustainability

Responsibilities

• Own and Run Site Services: oversee day-to-day operations of critical infrastructure facilities to ensure performance and reliability.
• Develop and implement maintenance strategies to maintain safety and efficiency of facility systems.
• Monitor HVAC, electrical, and mechanical systems to identify issues and implement corrective actions.
• Coordinate with vendors and contractors for maintenance and repair work.
• Assist in developing and managing budgets for facility operations and maintenance.
• Maintain documentation including maintenance logs and safety records.
• Conduct inspections and audits to ensure regulatory compliance.
• Support sustainability initiatives to improve energy efficiency and reduce costs.
• Collaborate with departments on facility-related projects.

Job description

The Assistant Facilities Manager is responsible for supporting the operation, maintenance, and reliability of critical facility infrastructure systems. This role assists in ensuring the safe, efficient, and uninterrupted performance of building systems, including HVAC, electrical, mechanical, and related support equipment. The Engineer collaborates with facility management, contractors, and internal stakeholders to maintain operational excellence, regulatory compliance, and sustainability objectives.

Compensation: $101,750 annual salary (US Dollars)

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

Key Responsibilities

• Own and Run Site Services
  • Assist in managing and overseeing the day-to-day operations of critical infrastructure facilities, ensuring optimal performance and reliability.
  • Support the design and implementation of maintenance strategies to ensure the safety and efficiency of facility systems.
  • Develop and maintain procedures for routine and emergency maintenance, ensuring compliance with relevant codes and standards.
  • Monitor facility systems, including HVAC, electrical, and mechanical systems, to identify potential issues and implement corrective actions.
  • Coordinate with vendors and contractors to schedule and oversee maintenance and repair work.
  • Assist in developing and managing budgets for facility operations and maintenance.
  • Ensure all facility documentation, including maintenance logs and safety records, are accurately maintained.
  • Conduct regular inspections and audits of facility systems and operations to ensure compliance with regulatory requirements.
  • Participate in the development and implementation of sustainability initiatives to improve energy efficiency and reduce operational costs.
  • Collaborate with other departments to support facility-related projects and initiatives.
• People Leadership and Workforce Capability
  • Plan staffing, scheduling, coverage, onboarding/offboarding, training, and workload for assigned employees and service teams.
  • Set clear performance expectations; coach, recognize, and develop employees; address performance concerns promptly and consistently with ABM policies and HR guidance.
  • Build a speak-up culture where employees raise safety, service, workload, and customer concerns early and take ownership for follow-through.
  • Identify coverage risks, develop qualified backups, and support succession planning and knowledge transfer for critical roles.
• Service Requests, CMMS, and Performance
  • Own work-order and service-request governance, including intake, priority, dispatch, owner, dependencies, service-level timing, customer updates, evidence, repeat work, and verified closure.
  • Monitor service levels, aging work, backlog, preventive maintenance, repeat issues, response quality, and customer feedback; identify data gaps and correct them.
  • Use dashboards, action registers, inspections, and service reviews to surface emerging risks, remove barriers, and track corrective actions to completion.
  • Keep operating procedures, site records, work history, inspections, action logs, and reporting accurately and audit-ready.
• Safety, Compliance, and Risk
  • Reinforce safe work practices, stop-work expectations, hazard and incident reporting, required training, contractor controls, and site safety requirements.
  • Coordinate inspections, permits, training records, audit responses, and corrective actions with ABM Safety, HR, Security, and other designated owners.
  • Lead facilities coordination during urgent incidents by protecting people, setting immediate priorities, notifying the right leaders, engaging qualified responders, communicating status, and tracking recovery actions.
  • Escalate safety or regulatory threats, critical outages, repeated failures, access disruptions, and other material risks promptly; remain engaged through resolution.
• Vendors, Budget, and Commercial Controls
  • Manage vendor service performance within approved sourcing and contract processes, including scope clarity, access, safety, work quality, schedule, documentation, and performance follow-up.
  • Monitor operating expenses, labor and overtime, vendor spend, purchase requests, invoice support, accruals, and forecast changes within assigned controls.
  • Identify service and cost improvements without deferring required maintenance, safety, compliance, or customer needs.
  • Escalate vendor disputes, contract interpretations, spend outside delegated limits, and requests that could change approved scope or commercial commitments.
• Client Partnership, Projects, and Improvement
  • Serve as the primary ABM facilities relationship lead for