Assistant Facilities Manager

JLL; Austin (TX); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an Assistant Facilities Manager for the Omnicom account in Austin, TX. You will drive operational excellence, oversee end-to-end facilities management, and support strategic initiatives across HSSE, quality, sustainability, and performance optimization.

You will develop FM teams and maintain client relationships at all levels. You will collaborate with senior leadership, ensure business continuity, financial performance, and exceptional client experiences, while leveraging smart

Qualifications

• Experience in integrated facilities management for corporate or large-scale environments.

Responsibilities

• Execute end-to-end facilities management and service delivery.
• Lead FM teams and coordinate with senior client stakeholders.
• Monitor compliance, safety, and ESG initiatives and reporting.
• Manage budgets, vendor contracts, and cost optimization.
• Support digital transformation, IoT, and data-driven decision making.

Skills

CAFM systems

Vendor management

Stakeholder management

Budgeting

Sustainability

Leadership

Education

Bachelor's degree in Business/Engineering/Facilities Management

Tools

BMS platforms

IoT / Smart building tech

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager

Location: Austin, TX

What this job involves:

As the Assistant Facilities Manager for our prestigious Omnicom account, you will play a critical role in driving operational excellence and service delivery at a dynamic corporate site. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and this position embodies that commitment. You'll serve as a key operational leader responsible for the end-to-end delivery of integrated facilities management services, ensuring business continuity, financial performance, and exceptional client experiences. Working alongside senior leadership, you'll help build and develop high-performing FM teams while maintaining trusted relationships with client stakeholders at all levels. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you support strategic initiatives spanning HSSE, quality management, sustainability, and performance optimization. This role offers the opportunity to make a meaningful impact on how buildings operate, how teams collaborate, and how we deliver value to one of the world's leading media and communications holding companies.

What your day-to-day will look like:

• Execute comprehensive work order management using advanced CAFM systems, ensuring completion rates consistently meet or exceed SLA parameters while maintaining detailed performance metrics
• Provide expert customer service to C-suite executives and senior stakeholders, acting as a trusted point of contact for facilities-related needs and maintaining JLL's reputation for excellence
• Support emergency response coordination and business continuity planning, ensuring rapid mobilization protocols are in place and tested regularly
• Maintain detailed compliance documentation and regulatory reporting to ensure audit readiness across health, safety, environmental, and building code requirements
• Oversee vendor relationships and performance, working collaboratively with suppliers to leverage partnerships and ensure the client's FM spend-related KPIs (Open POs, GRNV, and UMLV) are consistently met
• Support digital transformation initiatives including IoT implementation and smart building technologies to enhance operational efficiency and data-driven decision-making
• Execute daily sustainability practices including energy management, waste reduction, and water conservation programs, monitoring building systems performance through BMS analysis to identify optimization opportunities
• Foster a culture of collaboration, innovation, and continuous improvement across FM teams, championing inclusivity and supporting each team member's professional development
• Conduct regular sustainability inspections, coordinate recycling programs, and implement green cleaning protocols to support ESG objectives and certification renewals

Required qualifications:

• Progressive experience in corporate real estate services management with demonstrable expertise in integrated facilities management
• Proven track record of successfully managing complex service delivery operations in corporate environments
• Solid financial acumen with hands-on experience managing budgets, vendor contracts, and cost optimization programs
• Strong customer service orientation with experience supporting executive-level stakeholders and managing escalations professionally
• Working knowledge of building automation systems, energy management platforms, and sustainability frameworks
• Proficiency with CAFM systems and work order management tools to drive operational efficiency
• Excellent communication skills with the ability to build trusted relationships across diverse stakeholder groups
• Demonstrated commitment to health, safety, and environmental compliance with understanding of regulatory requirements

Preferred qualifications:

• Bachelor's degree in Business Administration, Engineering, Facilities Management, Operations Management, or related field
• Experience supporting P&L management and driving profitability targets within facilities management operations
• Familiarity with major corporate relocations, renovations, and change management initiatives
• Background working with global accounts or multinational clients in dynamic, fast-paced environments
• Experience with vendor rationalization programs and strategic procurement initiatives
• Knowledge of IoT technologies, smart building platforms, and data analytics tools for performance optimization
• Professional certifications such as FMP, CFM, LEED AP, or similar credentials demonstrating technical expertise

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site -Austin, TX

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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