Assistant Executive Officer

Superior Court, County of Santa Clara; San Jose (CA); Sur place; USD 150 000 - 190 000; Plein temps

Avantages offerts par ce poste

Health, dental and vision plans

CalPERS retirement plan

Paid holidays

Personal leave

Résumé du poste

The Superior Court of Santa Clara County seeks an Assistant Executive Officer (AEO) to oversee non-judicial operations, long-range planning, and Courtwide policies. You will interpret data to support strategic decisions, lead management staff, and coordinate with judicial officers, court employees, and external partners to deliver high-quality services.

This role requires 7–10 years of executive leadership in a court or justice system, strong change-management skills, and knowledge of California

Qualifications

• 7–10 years of progressively responsible leadership experience in a court or justice-system environment, including executive-level roles.
• 2–3 years of experience within organizations with staff represented by bargaining units.
• Demonstrated ability to lead complex organizations, manage senior managers, and execute strategic initiatives.
• Extensive knowledge of Superior Court functions, California judicial governance, and court-county relationships.

Responsabilités

• Applies administration and operations principles to support all case types, personnel, labor relations, technology, finances, facilities, security, and public relations.
• Manages calendar, jury, and other court management practices.
• Directs and evaluates major non-judicial operations and prepares reports for various operational and mandated records.
• Leads multi-disciplinary teams delivering reliable services across locations and case types.
• Ensures operational excellence through metrics and performance accountability.
• Partners with the CEO to develop long-range strategies aligned with priorities.
• Drives organizational change and modernization while developing court operations staff.
• Serves as senior liaison with judicial officers, justice-system partners, government agencies, and the community.
• Supports judges by coordinating committees and working groups.

Connaissances

Leadership

Strategic thinking

Executive communication

Change management

Relationship management

Program management

Fiscal planning

Workforce development

Formation

Bachelor's degree in court administration / public or business administration

Master's degree preferred

Certified Court Manager

Certified Court Executive

Description du poste

Working in partnership with and reporting directly to the Chief Executive Officer (CEO), the Assistant Executive Officer (AEO) oversees, directs, and participates in non-judicial operations, including short- and long-term planning as well as developing and administering Courtwide policies, procedures, and services. The AEO interprets data to implement Courtwide strategies, provides leadership to management staff, fosters cooperative working relationships among judicial officers, court employees, outside agencies, and the public, and ensures the delivery of high-quality services that support the Court’s mission and the administration of justice.

Key Leadership Responsibilities

Courtwide Operations & Administrative Leadership

• Applies principles and practices of administration and operations in support of all case types, personnel recruitment, retention and management, labor relations, technology systems, trial court financial practices, facilities management, court security, and court-community relations.
• Administers principles and practices of calendar management, jury management and other court management practices.
• Directs, oversees, and evaluates major non-judicial court operations, programs, and administrative functions, including developing, reviewing, and processing information for a variety of operational and federal/state mandated reports and records.
• Leads multi-disciplinary teams and managers responsible for delivering reliable, efficient services across all courthouse locations and case types.

• Ensures operational excellence through continuous improvement, metrics, and performance accountability.

Strategic Planning & Organizational Development

• Partners with the CEO to interpret data to develop and execute long-range strategies aligned with judicial priorities, statewide initiatives, and emerging operational needs.
• Drives organizational change, modernization, and process innovation across the Court while developing and motivating court operations personnel.

Judicial & Cross-Agency Collaboration

• Serves as a senior liaison with judicial officers, justice-system partners, government agencies, and community organizations.
• Supports judges and commissioners by coordinating committees and working groups.
• Builds strong, collaborative relationships that strengthen Court operations and trust with employee representatives and the community.

Fiscal & Resource Stewardship

• Assists the CEO with budget development, resource allocation, and fiscal practices that ensure responsible and transparent management of public funds.
• Assists the CEO with implementation of budget strategies that support operational sustainability and long-term facility planning.

Risk, Policy, & Compliance Leadership

• Evaluates legislative, regulatory, and judicial branch changes; assists General Counsel in implementation of policy responses.
• Ensures non-judicial operations comply with all applicable laws, rules of court, and statewide administrative requirements.

Education

Bachelor’s degree in court administration, public or business administration, criminal justice, or a related field. (Master’s degree preferred.)

Certified Court Manager and/or Certified Court Executive highly preferred.

Experience

• 7–10 years of progressively responsible leadership experience in a court or justice-system environment, including executive-level roles.
• 2-3 years of experience within organizations with staff represented by bargaining units.
• Demonstrated ability to lead complex organizations, manage senior managers, and execute strategic initiatives.
• Extensive knowledge of Superior Court functions, California judicial branch governance, and court-county relationships.

Executive Competencies

• Strategic and systems-level thinking
• Executive communication and collaboration
• Change management and innovation leadership
• Workforce culture and team development
• High-level judgment, discretion, and independent decision-making
• Relationship management and stakeholder diplomacy
• Program and project management
• Fiscal strategy, planning, and compliance

Working Conditions

Work is performed in a professional office and courthouse environment, requiring frequent engagement with judicial officers, staff, justice-system partners, and the public. The role requires managing competing priorities, handling sensitive issues, and operating within fast-paced, high-pressure settings typical of a large urban court system.

Physical Demands

Strength, dexterity, and coordination and/or ability to use a computer keyboard and read a video display terminal on a regular basis;

Ability to listen to verbal requests from the public and court staff, then respond appropriately;

Dexterity and coordination to handle files and single pieces of paper, occasional lifting of objects weighing up to 10 lbs, such as files, stacks of paper, reference books, and other materials;

Frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step-stool;

Standing and sitting for long periods of time is periodically required.

The Court is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

The Court provides reasonable accommodations for applicants with disabilities. If you are disabled as defined by the Federal Americans with Disabilities Act or the California Fair Employment and Housing Act and will be requesting an accommodation, please contact Human Resources at [e-mail] or call [phone], to discuss your request. TDD communication is available by calling [phone].

The Court must verify the identity and employment authorization of all new employees to comply with the 1986 Immigration Reform & Control Act. This verification is required only after an offer of employment has been made. For further information regarding the required verification, please contact Human Resources at [phone].

Benefits

• The Court offered benefits package includes a choice of health, dental and vision plan, membership in the California Public Employees Retirement System (CalPERS) as permitted by law, life insurance, paid holidays, and personal leave.