Assistant Director - Washington DC Internship Program

SUNY Brockport; Village of Brockport (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

SUNY Brockport is seeking an Assistant Director for the Washington, DC Internship Program. The role oversees recruitment, enrollment management, internship placement, and day-to-day administration of the program.

The Assistant Director will cultivate partnerships with SUNY Brockport faculty, partner institutions, and host organizations in Washington, DC, coordinate seminars, engage with alumni, and support social media and communications for program activities.

Qualifications

• Bachelor’s degree by time of appointment from a college or university accredited by the U.S. Department of Education or internationally recognized.
• Experience in internship programs, advising, or career services.
• Must have a valid driver’s license.

Responsibilities

• Oversees student recruitment, enrollment management, and internship placement support.
• Responds to inquiries from students, faculty, alumni, and host organizations; guides applicants through processes.
• Coordinates campus outreach, information sessions, career fairs, and workshops.
• Maintains partnerships with SUNY Brockport faculty, partner institutions, and host sites in Washington, DC.

Skills

Detail orientation

Organizational skills

Interpersonal skills

Oral and written communication

Travel willingness

Education

Bachelor’s degree by time of appointment

Tools

Studio Abroad application system

Job description

SUNY Brockport is accepting applications for an Assistant Director - Washington, DC Internship Program. The Assistant Director plays a key role in the administration and growth of the SUNY Washington Internship Program, overseeing student recruitment, enrollment management, and internship placement support. Responsibilities include recruiting prospective students, guiding them through the application and internship search processes, tracking enrollment through the application portal, and providing ongoing support to help ensure a successful and rewarding internship experience.

The Assistant Director also contributes to the continued growth and success of the program by cultivating and maintaining strong partnerships with faculty and staff at SUNY Brockport and partner institutions, as well as with current and prospective host organizations in Washington, DC. Additional responsibilities include managing the program’s social media presence, coordinating speakers for the Washington, DC seminar series, engaging with program alumni, and supporting a variety of administrative and operational functions.

Student Advisement

• Monitors the student application process via Studio Abroad application system, tracks student progress, and provides support to students during the application process.
• Responds to requests and queries from prospective students, faculty, alumni, and host organizations.
• Advises individual students accepted to the program with a focus on internship planning.
• Interviews students to better understand their goals, interests, backgrounds, and academic and work experience profiles.
• Provides resume and cover letter feedback and helps with mock phone interviews.
• Assists students with specific internship applications and placements, as needed.
• Keeps students on track and progressing at an appropriate pace to ensure they meet their application quotas.
• Reviews coursework and internship logs for enrolled students each term and provides guidance and support to students who may be experiencing academic or internship-related challenges.
• Communicates with students regularly about upcoming professional networking opportunities.

Student Recruitment

• Participates in recruitment efforts across multiple campuses throughout New York by coordinating on-campus information sessions and attending career fairs, networking events, and other recruitment activities.
• Leads student recruitment efforts, including advising on and tracking communications, marketing initiatives, and college and university outreach strategies.
• Provides periodic updates to the program website, brochures, posters, and program update emails to our campus affiliates.
• Coordinates career workshops, classroom presentations, mock interviews, and job fairs.
• Collaborates with student clubs, faculty, and administration to build program awareness.
• Develops an effective communication plan to spread awareness of the program via various social media platforms.

Internship Placement and Relationship Management

• Builds and implements a partner outreach plan, including internship site visits, to establish and nurture key relationships.
• Finds available internships for each student based on their individual backgrounds and interests.
• Maintains a database for tracking internship opportunities in the Washington, DC area.
• Maintains employer and community outreach to facilitate successful placements.
• Plans and hosts occasional receptions and other networking events.
• Attends events and fosters other opportunities to create new relationships with potential host organizations.
• Helps identify and research promising opportunities within the existing partner school network and establishes new relationships to support recruitment efforts.
• Develops and maintains productive partnerships with internship coordinators and interested faculty mentors at partner colleges and universities that send students to participate in the program.
• Assists with organizing and managing periodic annual partner school coordinator meetings.

Program Administration

• Serves as primary program administrator when Associate Director is traveling or away.
• Helps arrange political and industry guest speakers and alumni participants for the weekly seminar class.
• Provides course coverage if the Associate Director is not available.
• Helps conduct mid-semester site visits with students and their internship supervisors during each term.
• Supports day-to-day program operations through problem solving and informed decision making.
• Works to enhance the program’s internal management functions and develops an administrative infrastructure that supports efficient and effective program operations.
• Serves as a liaison between the program and key support offices across the Brockport campus, including the Center for Global Education and Engagement, Marketing and Communications, Purchasing and Procurement, Campus Conduct, and Alumni Affairs.

Alumni Engagement

• Assists with organizing and managing.
• Organizes and manages networking events.
• Engages with and systematically tracks students after graduation, in collaboration with Alumni Affairs, with a focus on creating an active alumni network and community.
• Works with the Associate Director on development and fundraising projects.

Assessment

• Participates in the development of career-related assessments and communicates with students and employers through social media and other electronic tools.
• Prepares reports relating to student placement and internship site development.
• Participates in strategic planning and implementation of key projects

Supervision

• Oversees student workers based in Brockport office.

Minimum Qualifications

• Bachelor’s degree by time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
• Previous experience working in or participating in an internship program, including providing student internship advising and/or career services support
• Must have a valid driver’s license

Preferred Qualifications

• Knowledge of and experience working in Washington, DC, New York City, and the surrounding areas

Knowledge, Skills, and Abilities

• Must be detail-oriented and possess strong organizational, problem solving, and conflict resolution skills
• Effective and dynamic interpersonal skills to engage and work with faculty, staff, students, and host organizations
• Evidence of strong oral and written communication skills and a strong comfort level with group presentations
• Ability to travel domestically as needed and work occasional evenings and weekends, as required
• Sufficient technical proficiency to effectively manage application management systems, websites, and standard office software

Work Schedule

37.5 hours/week: Monday-Friday, 8 am-4 pm, with some nights and weekends. This position currently operates remotely and will transition to a hybrid work schedule once office space has been established.

Benefits

This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions

This position is not eligible for visa sponsorship.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.